First, congratulations on the purchase of your new home, and welcome to the community!

At closing, the title company should have collected the first full month’s assessment from you, so you shouldn’t owe any assessments out-of-pocket until your second full month. Sometimes the title companies don’t follow our instructions on this, but most often they do.

Once we receive that first full month the title company collected from you at closing, we will set up an account for you and mail out a welcome letter. That letter will include your account number and how to get set up with the Resident Center, if you choose to. There is nothing you need to do until you receive that letter, and since your first full month has already been paid, there should be sufficient time for the title company to send your closing proceeds to us and for us to send our welcome letter to you.

If you choose a fixed amount, the software will always withdraw that amount and that amount only on the day of your choosing. If that amount is too little, too much, no longer matches the assessments as the years go by and the amounts change, it will still just pull the same amount on the same day each month.

We recommend using the “Entire balance” setting with no maximum. This will give you the ability to set it and forget it. If you are ever underpaid for any reason, it will pull the extra amount outstanding. If you’re ever overpaid, it will reduce your payment by the amount of the overpayment. As assessments change over the years, you will not need to readjust it.

The one warning we offer is for early payers: When you use the “Entire balance” setting, the software can only see 5 days into the future. If you set your payment date too early, especially on 31-day months, it may not be able to see the future charges on the date you chose and thus won’t pull any amount out. We recommend choosing the 27th as your withdrawal date to prevent this from happening.

This could be for a few reasons you’d be on autopay but still have an outstanding balance..

You may have your autopay set to a fixed amount or you have a cap on the “Entire balance” setting that is less than the assessment amount. You need to adjust this to make sure your autopay is capturing the full amount.

From the main screen in the Resident Center, click Payments in the menu, then click “Edit” on your scheduled payment to make the changes. We advise choosing the “Entire balance” setting without a maximum amount. That will ensure your autopay changes as the years go on and the assessments increase or decrease over time.

The “Entire balance” option was introduced by our software provider in late 2023. If you’ve been with us longer than that, you probably set up your autopay with the fixed amount setting because it was all that was available at the time. We recommend switching so you don’t have to remember to adjust it every year anymore as assessments change.

The other potential reason is that you are paying your assessments early, and it’s too early for the software to see the upcoming charges. Our software can only see charges 5 days into the future. Especially if you picked a date like the 25th or 26th, this may be close enough to the end of the month in some months but not in 31 day months. If you choose the 27th, you will always be within 5 days of the end of the month and you shouldn’t have this problem. If your payment seems to be pulling every other month, which may also be causing you to incur late fees on the unpaid balance, this is almost certainly the reason. Just change your withdrawal date to the 27th. If you incurred late fees as a result of an issue like this, please enter a balance dispute with us by clicking here. This is an understandable mistake, and we can waive your late fees.

It may be necessary to make a one-time payment to correct the amount your payments have been short. You can do this by clicking the “Make a payment” button. You will be warned that you already have a scheduled autopay. Proceeding by clicking the “Yes, make payment” button will not interfere with your existing autopay going forward. When you make the one-time payment, please manually enter the amount to not pay the late fees and then enter a balance dispute by clicking here so we can remove them. If you pay them and we remove them, we don’t have the ability to electronically reverse the payment back to you. You will have to wait for a paper refund check in the mail. This is more easily avoided by just not paying the late fees and entering the balance dispute for us to fix it.

There could be for a few reasons your autopay didn’t withdraw.

First, please double-check your email. If your payment was rejected by your bank, you should have received an email with the reason your bank refused the payment.

The next most common reason is that your autopay is set to “Entire Balance” instead of a fixed amount and the date you chose your payment to withdraw is too early. Our software can only see charges 5 days into the future. Especially if you picked a date like the 25th or 26th, this may be close enough to the end of the month in some months but not in 31 day months. If you choose the 27th, you will always be within 5 days of the end of the month and you shouldn’t have this problem.

Lastly, very rarely, it sometimes just doesn’t work. In our experience, out of all of the communities and individual homes under our management, we see this occur once or twice a year. To know if the problem is on our end, when you log into your account click “Payments” in the menu and look at “Scheduled payments” at the top of the page. If the date is in the past, the failure was on our end. You can fix this yourself by clicking “Edit” on that payment and changing the date to the next date you want it to pull a payment to a future date. If you aren’t comfortable doing this, we are happy to help if you contact us via email at service[AT]ajenning.com. Please change the [AT] to the “@” symbol when emailing. Please email for help on this issue; don’t call. In order to make changes to your account for you, we need evidence of your permission in writing.

Regardless of the reason your autopay didn’t pull, it may be necessary to make a one-time payment to correct the error. You can do this by clicking the “Make a payment” button. You will be warned that you already have a scheduled autopay. Proceeding by clicking the “Yes, make payment” button will not interfere with your existing autopay going forward.

If you received a late notice, but your payment was received, this could be for a few reasons.

First, please double-check the date on the late notice versus the date your payment cleared. Very often late notices and payments cross each other in the mail.

Second, please review the statement attachment to the late notice, and log into the Resident Center and click Payments if you need to see more of your account history. It’s possible you have an outstanding balance from previously and your payment didn’t sufficiently cover it.

Third, if you paid via online banking, please be advised these are not true electronic transactions. A check is sent on your behalf from your bank, which does make it subject to the same potential issues with USPS had you mailed a paper check yourself. Please also be advised, some banks will show the payment as “cleared” on your end either as soon as they send the check or when they believe the check will arrive. The only way to pay from truly electronic means is through the Resident Center, and payments made using a bank account’s routing and account number carry no convenience fees and are instantly credited to the account.

If after reading this you still don’t understand the reason for your balance, you can dispute or inquire further about your balance by clicking here and completing the form.

Your payments are considered due by the first of the month and late if not received by the 30th. If your payment is late, a late fee of $15 and an interest rate of 18% applies.

Assessment amounts are decided by and derived from the annual budget. Your association’s known, contracted and reasonably anticipated expenses are totaled each year, the amount of income needed to pay those expenses is totaled, and each owner is assessed their proportional share of the expenses in accordance with the community’s governing documents.

A copy of your association’s budget can’t be shared publicly, as it is a proprietary document of your association. However, if you log into the Resident Center, under the Documents menu item and the Budgets & Assessments category, you can download a copy of the current budget. Likewise, under the Financial Reports category in the documents section you can download the monthly financial reports to see how your association’s money is being spent.

You pay your association, not A. Jenning Properties. It is a very common misconception that homeowners directly pay the management company.

A. Jenning Properties is a contracted property management company, much in the sense that your community contracts for other services. And just as other service providers can be hired, fired and renewed when their contracts end, the same applies to our company. We do handle collecting your assessments, but that’s not “our money”. It belongs to your association. We are paid a flat contracted fee for our services.

Likewise, we don’t provide any physical maintenance services, and with only exceptions of the lowest, non-recurring costs, we don’t choose which companies provide services at your community. These decisions are made by the Board of Directors. Our job is to oversee those contractors, make sure they are performing to their contract specifications and address any issues that may arise. But their contracts are with your association, not with our management company. We have no profit-sharing arrangements with any contractors, or in other words, we receive no “kick-backs”. We have no motivation in the selection or recommendation of contractors other than who we feel will best serve your community’s needs.

The entity you are paying is your community association, not our company. The association is a non-profit entity, and it does not require homeowners to pay any assessments beyond what is needed to fund the community’s expenses and make contributions to its long-term reserves. Of course, part of your money goes towards paying our management contract fee, but that’s not a direct payment. You pay your association, and your association pays us, among its other bills.

You can set up automatic payments without having an online Resident Center account. Please click here to download a copy of the form. Please print this out, complete it and mail it into us at the address on the form. Do not mail this form to the Phoenix P.O. Box, as that is for payments only. Please don’t fax or email this form. It will contain your sensitive bank data once complete, and these are not secure submission methods.

Please note the form is designed to accommodate automatic payments for both credit cards and bank accounts. You do not need to fill out sections that aren’t relevant to your payment method. It is recommended that you use a bank account’s routing and account number, as there is no additional fee for this payment method. If you are at all unsure which information is being requested, please simply send a voided check in with the form.

Depending on who you bank with, they may report a payment as cleared when they mail the payment or when they anticipate the payment will be received, but not when or if it is actually received. We see this commonly with Bank of America, US Bank and Regions Bank, among others. The date our records reflect your payment was received is 100% accurate. If our records show we haven’t received your payment, we have not.

However, it should also be noted that the bank transmits their payment data to our software overnight for the previous day. Thus, if you check your account with us the same day your bank shows the payment as cleared, it will show your payment hasn’t been received  because the bank and software haven’t synchronized yet. You can check our records the following day, and it should then reflect your payment. Once posted, your payment will be reflected as received on the correct date. While the data transfer is always a day behind, the date the payment was actually received will be recorded accurately.

When you send a check through online bill pay with your bank, this is not a true electronic payment. The bank is mailing a check on your behalf, and those checks are subject to the same delays or losses as anything else sent through USPS. We have inquired about true electronic processing with the bank, and expressed willingness to pay for this service. We are told our company doesn’t do a significant enough volume of payments to qualify. This isn’t only because we are a small management company. According to them, only the largest management companies qualify, none of which operate in St. Louis.

The only way to make true electronic payments is through the Resident Center. There is no fee to process a payment if the payment method is the routing and account number from a bank account. You can log into your account or request one if you don’t have one by clicking here.

You can mail your payments to our office, but it’s not advisable unless we specifically instruct you to do so.

First, it doesn’t necessarily save transit time to do so. We work in a managed office building where the front desk sorts the mail for all of the business tenants here. That adds a one-day delay to all mail we receive here.

Second, from a security standpoint, it means your payment will first pass through the hands of our landlord’s staff. While they are trustworthy people, they are not employees of our company, and if a mistake happens it’s not possible for us to hold anyone accountable.

Third, from a security and accuracy perspective, it is better payments go to the Phoenix P.O. Box. That P.O. Box is retrieved daily by a bonded armored car service employed by the bank. Checks are taken straight to the bank where they are scanned in by machines immediately upon arrival. Checks that come to us locally aren’t as secure and are entered by hand, thus being more prone to error.

There may be circumstances where it is more advantageous for your check to come to our office, and we certainly won’t refuse any such payments, but it is wiser to send your payment to the Phoenix P.O. Box unless otherwise instructed. If mailing time is a concern you can make true electronic payments using the Resident Center. There is no fee to process a payment if the payment method is the routing and account number from a bank account. You can log into your account or request one if you don’t have one by clicking here.

We are entirely local and only practice on the Missouri side of St. Louis Metropolitan Area. Banking services tailored specifically for homeowners and condominium associations are very specialized, and no local bank is fully equipped to meet all of our needs. While we believe in banking locally and supporting our local economy, and we worked with a local business bank for several years on that basis, eventually our company’s needs outgrew what the local bank could accommodate.

Thus, your community’s operating checking account, where your assessment payments are deposited to, is held by First Citizens Bank, and they are based in Phoenix, Arizona.

There are several ways to pay. Click here to learn about all of your options to make payments.

We can disclose the names of the board members, but we are not allowed to share their personal contact information. Please remember they are homeowners, like you. They are not paid for their work, and they have lives outside of their obligations to the association. One of our functions as management is to act as a communications liaison for the board. Additionally, by communicating through us, it ensures the message reaches all board members. Remember that a majority of the board makes decisions; not a single member.

We do not filter or edit communications to the board. Any message sent to us with instructions to send to the board will be sent verbatim. Even if the nature of your communication is to lodge a complaint about our company, we are obligated to and will deliver that message. The board will then decide upon the response and instruct us to send it back to you.

You can send correspondence to the board via mailed letter to our office, fax to (314) 380-3100 or email to service[AT]ajenning.com. Please remove [AT] and replace it with the “@” symbol when emailing.  Please be clear in your communication that it is directed to the board, not to management, and we will deliver that message and follow-up with a response.

A difference between our company and other larger property management companies is that we don’t “departmentalize” our work for your community. With them, no one person can answer all of your possible questions. With us, with limited exceptions, you do have a community manager capable of addressing all of your questions. However, the downside to this arrangement is that the one person you need to speak with may not always be immediately available.  They may be away from their desk, visiting communities, meeting with board members, contractors, other homeowners, etc.

For most needs, you should expect to hear back from us the same day or the next business day. Exceptions can occur if we are extraordinarily busy or the issue you need to discuss is complex, especially if it requires us to first obtain information from a third party to be able to answer. But for the most part, we get back to people the same day or next business day.

Yes, but only with an appointment. We contract for a phone receptionist service to ensure someone is always able to take your calls, but those workers are remote. None of our local staff members are receptionists assigned to be in the office full-time. Most of our staff are property managers, and they are often away from their desks visiting communities, attending meetings, etc. Most of the time there is at least one person in the office during office hours, but it may not be the person you need to talk to.

If you contact us in advance for an appointment, we can ensure the staff member you need to speak with is here when you come.

Our office hours are 9am to 5pm Monday through Friday, except for federal and major holidays. We are closed on the following holidays:

• New Year’s Day
• Martin Luther King Day
• Presidents Day
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Columbus Day
• Veterans Day
• Thanksgiving
• Black Friday
• Christmas Eve
• Christmas
• New Year’s Eve

In the event Independence Day, Christmas or New Year’s Day fall on a Thursday, we will also be closed the day after.

The association is made up of all homeowners in the community and is the governing entity of the community.

The association takes actions based on the direction of and decisions made by the board of directors. The board is composed of homeowners who volunteer their time and are either elected to their positions by the homeowners or appointed to fill vacancies by other board members. The board members are the true decision makers for your community.

Property management, which is our company, is hired by the board to handle the day-to-day administration of the association, carry out the decisions made by the board of directors and act as an advisor to the board. We are not the decision makers for your community except for powers delegated to us by the board, the governing documents or our management contract with your association.

While it’s impossible to provide an all-inclusive list, a partial list is below. If your answer isn’t here, please ask us and we’ll get it published for the next person who may be wondering.

Roof: Homeowners are responsible for roof repair and replacement. It is worth noting this was not always the case, and was changed with the passage of an amendment with a vote at a meeting of the owners. Assessments were drastically reduced as a result of this maintenance no longer being covered by the association.

Interior Damage from Roof Leak: Homeowners are responsible for repairing interior damage from roof leaks.

Gutters & Downspouts: Homeowners are responsible for repair, replacement and cleaning of gutters and downspouts. It is worth noting this was not always the case, and was changed with the passage of an amendment with a vote at a meeting of the owners. Assessments were drastically reduced as a result of this maintenance no longer being covered by the association.

Plumbing: Plumbing is a homeowner responsibility to maintain, and there are no plumbing systems common to the association.

Sewer Back-Up: Sewer back-ups are a homeowner responsibility to clear or repair, as there are no shared sewer lines before the main.

Siding: Homeowners are responsible for repair and replacement of siding.

Shutters: Homeowners are responsible for repair and replacement of shutters.

Exterior Doors & Doorframes: Homeowners are responsible for repair and replacement of exterior doors.

Windows & Screens: Windows and window screens are homeowner responsibility to maintain and repair. If windows are replaced, they must be aesthetically identical to the original windows.

Light Fixtures: Homeowners are responsible to repair and replace light fixtures.

Foundation: Homeowners are responsible for the foundation.

Exterior Painting: Homeowners are responsible for performing exterior painting.

Garage Doors: Homeowners are responsible for repair and replacement of garage doors.

Patios: Homeowners are responsible for repairs and replacement of patios.

Decks: Homeowners are responsible for repairs and replacement of decks and deck materials.

Lawn Care: The association provides lawn care.

Snow Removal: Snow removal is provided by the association for driveways and the walkways up to porches. The city plows the public streets. Unless snow accumulation is greater than 2 inches the Board will decide whether snow should be removed or not. Homeowners should be prepared to remove lesser snowfall from their own property if desired.

Tree Maintenance: The association provides tree maintenance, except for trees which are not original to development and were planted by a homeowner. Please be advised many of the trees in the backyards, even those seemingly close, are not within the property lines and not the responsibility of our HOA.

Landscaping: The association is responsible for the maintenance and removal, when needed, of original landscaping. Any landscaping installed by a homeowner, which includes all landscaping that isn’t in the front of the property, is a homeowner responsibility to maintain.

Exterior Pest Control: : Homeowners are responsible for exterior pest control as needed.

Exterior Hose Spigots:: Homeowners are responsible for repair and replacement of exterior spigots.

Mailboxes: Homeowners are responsible for mailbox repairs and replacements.

Driveways: Homeowners are responsible for repairs and replacement of driveways.

Sidewalks & Walkways: The city is responsible for sidewalks. The walkways up to front porches from the driveway are homeowner responsibility to repair and replace.

Streets: The streets are public and maintained by the city.

Street Lights: Street lights are the responsibility of the city. You can report a street light outage online by clicking here.

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

A-1 Concrete Leveling – (636) 529-0635 – stlouis[AT]a1concrete.com
Crowder Construction – (636) 861-9095 – office[AT]pridemasterinc.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

Tesson Roofing & Exteriors – (314) 616-9071 – kwolff[AT]tessonroofing.com
Builders Direct – (636) 336-2376 – support[AT]buildersdirectconnect.com
Wagner Roofing – (866) 864-9463 – gregc[AT]trustwagner.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

First Onsite – (314) 306-2923 – casey.vaught[AT]firstonsite.com
BluSky Restoration – (314) 330-4149 – angie.hickey[AT]goblusky.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

Certa Pro Painters – (636) 922-2917 – awiggins[AT]certapro.com
Pride Master, Inc. – (636) 532-0708 – office[AT]pridemasterinc.com
Superior Touch – (314) 805-2041 – superiortouch4u[AT]gmail.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

Reinhold Electric – (314) 631-1158 – katie[AT]reinholdelectric.com
Down to the Wire Electric – (636) 699-5498 – office[AT]dttwelectric.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

Superior Sewer Company – (314) 437-0522 – info[AT]superiorsewerco.com
Cast Iron King – (314) 319-4610 – castironking[AT]currently.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

YF Solutions – (636) 428-8090 – yfsolutions2022[AT]gmail.com
Pride Master, Inc. – (636) 532-0708 – office[AT]pridemasterinc.com
Big N’z Handyman Service – (636) 463-6023 – bignz34[AT]yahoo.com

If the exterior appearance of the property will change, you are adding something that doesn’t currently exist, or the work is on a major building component, you will need to obtain approval first.

Approval, if needed, can take 30-60 days, but most straightforward improvements consistent with the norm in the community, especially when others have already done the same, will usually come faster. You can learn more about this process and submit your request here.

Please note the association only issues approvals and denials on the basis of aesthetics. Approval of your proposal by the association does not substitute a permit, and we are not qualified to tell you with certainty when permits are necessary or not.

Different types of requests may take different timeframes to complete. Some types of contractors are quick to respond, while others may be scheduled out for a couple of weeks. Some items are seasonal and must be done at an appropriate time of year.

The primary reason for delays, however, are when costs exceed what we as management are allowed to spend without board approval or if your need is relatively common and will be combined with other similar needs to save the association money and keep your association assessments as low as possible.

You are welcome to inquire with us about your specific issue, but these are the most common reasons delays may occur.

Aside from contacting our office, you can log into your Resident Center account and click on Requests in the menu. You can also do so without an account by clicking here.

To be safe, you should cancel your autopay before the closing. It will stop automatically once we process in the new owner’s information, but that is dependent upon us receiving the closing proceeds from the title company. If you are closing near the end of a month and/or mail runs late, it is possible we will still have you in our systems when the next month starts, and you could be charged.

If this happens, we will issue a refund as soon as the buyer’s closing proceeds are received and processed. And if any charges were allocated to your ledger for a date after your closing, they will be removed retroactively. But it is much easier for you and for us if you cancel your autopay and prevent any mishaps from needing to be corrected later.

If you will own the property on the first day of the month, you should pay the entire month. When you close, your title company and the buyer’s title company will handle prorating the assessment and crediting you back for the days of the month you will no longer be the owner. Basically, the proration process is handled by the title companies, not on our end.

You can do this, but we will be forced to add a disclosure to the resale certificate form that any attachments being provided were not provided by us and can’t be guaranteed to be the most current, complete or accurate documents. This disclaimer must be offered because we can’t be certain of which documents you will use.

This is especially important as it pertains to current financial reports. Often we receive resale certificate orders which need a more current financial report that isn’t completed yet. We will then hold the order, not past the due date, until the most current report is completed. This is not a possibility if you exclude the document package.

Another area you may fall short on trying to do things this way are the governing documents. Often only the documents currently in effect are shared to the Resident Center to prevent confusion. For a resale certificate, all governing documents from the formation of the association should be included, including documents that have since been rendered obsolete by newer documents.

For the additional $30 you aren’t just getting the documents themselves; you are also getting our time and coordination to ensure all documents are complete and up-to-date. It is thus recommended to just get the full package. This also shifts the liability to us instead of you if anything is incorrect or inaccurate.

We charge for these documents to offset the amount of time our staff spends processing them, ensuring all of the documents are included and all information is accurate and current. Of course, some of this cost also covers the use of HomeWiseDocs.com to process these documents.

These services are intentionally not included in the management contract we have with your community for two reasons. First, there is no way to know how many of these documents we will need to process in a given timeframe to be able to account for it in our management fee. Second, by billing the homeowner who is selling their property it prevents all owners from having to share in the cost burden when there is no benefit to them, and it keeps the costs strictly allocated to the owner who is creating the need.

While our competitors all have their own processes that may differ from ours, we are not aware of any other competitor in our market who doesn’t charge for this process. Some charge at closing instead of upfront, some use different platforms such as CondoCerts or don’t use a third-party platform, but we aren’t aware of anyone who doesn’t charge in some capacity for this service.

We do receive anonymized data from HomeWiseDocs.com and review it once per year. We ensure the pricing is either in line with or below average for the market.

You can obtain this at HomeWiseDocs.com by ordering the Trustee Letter. If you have any questions about using their website to make your order, please contact them directly. We contract with HomeWiseDocs instead of other service providers to complete this process because they have excellent, US-based customer service when you need it. Do not order the Trustee Letter Package unless instructed to do so. The package includes documents you likely already received with the Resale Disclosure Package, and there’s no need to pay more to get the same documents twice.

However, before you do, even if you are following the instructions of your Realtor, please double check with the closer at your title company to make sure they want you to do this. The trustee letter, also called a demand letter, is a time-sensitive document your title company uses to prove there are no balances owed at closing and no unresolved violations. Or, if there is an outstanding balance or violation, the balance can be collected at closing and the buyer can go into their purchase knowing what violations they are inheriting liability for. If this is ordered too early the data will be out of date, and updates after a certain point cost additional fees. If it’s ordered too late, it may not be processed in enough time for closing. Usually, but not always, title companies will order these themselves and just ask you to provide the payment method. You don’t want to waste money double-ordering something already ordered, as once processed it’s non-refundable. You also don’t want to order this with the wrong timing. So please double check with your closer at the title company before you do this.

The resale certificate can be obtained by you our your Realtor at HomeWiseDocs.com. If you have any questions about using their website to make your order, please contact them directly. We contract with HomeWiseDocs instead of other similar providers to complete this process because they have excellent, US-based customer service when you need it.

It is worth noting that your association is considered an HOA or PUD, not a condominium association. Unlike condominium associations, resale certificates are not required by state law to be provided. However, in HOA/PUD communities with attached units and/or where maintenance services are provided by the association, it is commonly a requirement of a sales contract. Chances are you do need this, but we do offer the disclaimer that it is not required by state law as it is with condominiums.

The document you want to order will be called the Resale Disclosure Package. It is not called the resale certificate because this document has different requirements and different names in other states. The Resale Disclosure Package contains everything you need. Unless specifically instructed, do not order the Resale Disclosure outside of the package. This won’t include the required attachments you need.

You can read more about the resale documents available here.

Your association does not provide a master insurance policy. You should be carrying a full homeowners policy for your property. Please discuss this with your agent.

Either it’s your homeowners insurance they are seeking proof of and you’ll need to contact your agent, or they mistakenly believe a master insurance policy is provided by the association. One is not. In either case, please contact your agent for help.

The association provides no insurance for your property. You should carry a full homeowners insurance policy.

First, congratulations on the purchase of your new home, and welcome to the community!

At closing, the title company should have collected the first full month’s assessment from you, so you shouldn’t owe any assessments out-of-pocket until your second full month. Sometimes the title companies don’t follow our instructions on this, but most often they do.

Once we receive that first full month the title company collected from you at closing, we will set up an account for you and mail out a welcome letter. That letter will include your account number and how to get set up with the Resident Center, if you choose to. There is nothing you need to do until you receive that letter, and since your first full month has already been paid, there should be sufficient time for the title company to send your closing proceeds to us and for us to send our welcome letter to you.

If you choose a fixed amount, the software will always withdraw that amount and that amount only on the day of your choosing. If that amount is too little, too much, no longer matches the assessments as the years go by and the amounts change, it will still just pull the same amount on the same day each month.

We recommend using the “Entire balance” setting with no maximum. This will give you the ability to set it and forget it. If you are ever underpaid for any reason, it will pull the extra amount outstanding. If you’re ever overpaid, it will reduce your payment by the amount of the overpayment. As assessments change over the years, you will not need to readjust it.

The one warning we offer is for early payers: When you use the “Entire balance” setting, the software can only see 5 days into the future. If you set your payment date too early, especially on 31-day months, it may not be able to see the future charges on the date you chose and thus won’t pull any amount out. We recommend choosing the 27th as your withdrawal date to prevent this from happening.

This could be for a few reasons you’d be on autopay but still have an outstanding balance..

You may have your autopay set to a fixed amount or you have a cap on the “Entire balance” setting that is less than the assessment amount. You need to adjust this to make sure your autopay is capturing the full amount.

From the main screen in the Resident Center, click Payments in the menu, then click “Edit” on your scheduled payment to make the changes. We advise choosing the “Entire balance” setting without a maximum amount. That will ensure your autopay changes as the years go on and the assessments increase or decrease over time.

The “Entire balance” option was introduced by our software provider in late 2023. If you’ve been with us longer than that, you probably set up your autopay with the fixed amount setting because it was all that was available at the time. We recommend switching so you don’t have to remember to adjust it every year anymore as assessments change.

The other potential reason is that you are paying your assessments early, and it’s too early for the software to see the upcoming charges. Our software can only see charges 5 days into the future. Especially if you picked a date like the 25th or 26th, this may be close enough to the end of the month in some months but not in 31 day months. If you choose the 27th, you will always be within 5 days of the end of the month and you shouldn’t have this problem. If your payment seems to be pulling every other month, which may also be causing you to incur late fees on the unpaid balance, this is almost certainly the reason. Just change your withdrawal date to the 27th. If you incurred late fees as a result of an issue like this, please enter a balance dispute with us by clicking here. This is an understandable mistake, and we can waive your late fees.

It may be necessary to make a one-time payment to correct the amount your payments have been short. You can do this by clicking the “Make a payment” button. You will be warned that you already have a scheduled autopay. Proceeding by clicking the “Yes, make payment” button will not interfere with your existing autopay going forward. When you make the one-time payment, please manually enter the amount to not pay the late fees and then enter a balance dispute by clicking here so we can remove them. If you pay them and we remove them, we don’t have the ability to electronically reverse the payment back to you. You will have to wait for a paper refund check in the mail. This is more easily avoided by just not paying the late fees and entering the balance dispute for us to fix it.

There could be for a few reasons your autopay didn’t withdraw.

First, please double-check your email. If your payment was rejected by your bank, you should have received an email with the reason your bank refused the payment.

The next most common reason is that your autopay is set to “Entire Balance” instead of a fixed amount and the date you chose your payment to withdraw is too early. Our software can only see charges 5 days into the future. Especially if you picked a date like the 25th or 26th, this may be close enough to the end of the month in some months but not in 31 day months. If you choose the 27th, you will always be within 5 days of the end of the month and you shouldn’t have this problem.

Lastly, very rarely, it sometimes just doesn’t work. In our experience, out of all of the communities and individual homes under our management, we see this occur once or twice a year. To know if the problem is on our end, when you log into your account click “Payments” in the menu and look at “Scheduled payments” at the top of the page. If the date is in the past, the failure was on our end. You can fix this yourself by clicking “Edit” on that payment and changing the date to the next date you want it to pull a payment to a future date. If you aren’t comfortable doing this, we are happy to help if you contact us via email at service[AT]ajenning.com. Please change the [AT] to the “@” symbol when emailing. Please email for help on this issue; don’t call. In order to make changes to your account for you, we need evidence of your permission in writing.

Regardless of the reason your autopay didn’t pull, it may be necessary to make a one-time payment to correct the error. You can do this by clicking the “Make a payment” button. You will be warned that you already have a scheduled autopay. Proceeding by clicking the “Yes, make payment” button will not interfere with your existing autopay going forward.

If you received a late notice, but your payment was received, this could be for a few reasons.

First, please double-check the date on the late notice versus the date your payment cleared. Very often late notices and payments cross each other in the mail.

Second, please review the statement attachment to the late notice, and log into the Resident Center and click Payments if you need to see more of your account history. It’s possible you have an outstanding balance from previously and your payment didn’t sufficiently cover it.

Third, if you paid via online banking, please be advised these are not true electronic transactions. A check is sent on your behalf from your bank, which does make it subject to the same potential issues with USPS had you mailed a paper check yourself. Please also be advised, some banks will show the payment as “cleared” on your end either as soon as they send the check or when they believe the check will arrive. The only way to pay from truly electronic means is through the Resident Center, and payments made using a bank account’s routing and account number carry no convenience fees and are instantly credited to the account.

If after reading this you still don’t understand the reason for your balance, you can dispute or inquire further about your balance by clicking here and completing the form.

Your payments are considered due by the first of the month and late if not received by the 10th. If your payment is late, a late fee of $10 applies.

Assessment amounts are decided by and derived from the annual budget. Your association’s known, contracted and reasonably anticipated expenses are totaled each year, the amount of income needed to pay those expenses is totaled, and each owner is assessed their proportional share of the expenses in accordance with the community’s governing documents.

A copy of your association’s budget can’t be shared publicly, as it is a proprietary document of your association. However, if you log into the Resident Center, under the Documents menu item and the Budgets & Assessments category, you can download a copy of the current budget. Likewise, under the Financial Reports category in the documents section you can download the monthly financial reports to see how your association’s money is being spent.

You pay your association, not A. Jenning Properties. It is a very common misconception that homeowners directly pay the management company.

A. Jenning Properties is a contracted property management company, much in the sense that your community contracts for other services. And just as other service providers can be hired, fired and renewed when their contracts end, the same applies to our company. We do handle collecting your assessments, but that’s not “our money”. It belongs to your association. We are paid a flat contracted fee for our services.

Likewise, we don’t provide any physical maintenance services, and with only exceptions of the lowest, non-recurring costs, we don’t choose which companies provide services at your community. These decisions are made by the Board of Directors. Our job is to oversee those contractors, make sure they are performing to their contract specifications and address any issues that may arise. But their contracts are with your association, not with our management company. We have no profit-sharing arrangements with any contractors, or in other words, we receive no “kick-backs”. We have no motivation in the selection or recommendation of contractors other than who we feel will best serve your community’s needs.

The entity you are paying is your community association, not our company. The association is a non-profit entity, and it does not require homeowners to pay any assessments beyond what is needed to fund the community’s expenses and make contributions to its long-term reserves. Of course, part of your money goes towards paying our management contract fee, but that’s not a direct payment. You pay your association, and your association pays us, among its other bills.

You can set up automatic payments without having an online Resident Center account. Please click here to download a copy of the form. Please print this out, complete it and mail it into us at the address on the form. Do not mail this form to the Phoenix P.O. Box, as that is for payments only. Please don’t fax or email this form. It will contain your sensitive bank data once complete, and these are not secure submission methods.

Please note the form is designed to accommodate automatic payments for both credit cards and bank accounts. You do not need to fill out sections that aren’t relevant to your payment method. It is recommended that you use a bank account’s routing and account number, as there is no additional fee for this payment method. If you are at all unsure which information is being requested, please simply send a voided check in with the form.

Depending on who you bank with, they may report a payment as cleared when they mail the payment or when they anticipate the payment will be received, but not when or if it is actually received. We see this commonly with Bank of America, US Bank and Regions Bank, among others. The date our records reflect your payment was received is 100% accurate. If our records show we haven’t received your payment, we have not.

However, it should also be noted that the bank transmits their payment data to our software overnight for the previous day. Thus, if you check your account with us the same day your bank shows the payment as cleared, it will show your payment hasn’t been received  because the bank and software haven’t synchronized yet. You can check our records the following day, and it should then reflect your payment. Once posted, your payment will be reflected as received on the correct date. While the data transfer is always a day behind, the date the payment was actually received will be recorded accurately.

When you send a check through online bill pay with your bank, this is not a true electronic payment. The bank is mailing a check on your behalf, and those checks are subject to the same delays or losses as anything else sent through USPS. We have inquired about true electronic processing with the bank, and expressed willingness to pay for this service. We are told our company doesn’t do a significant enough volume of payments to qualify. This isn’t only because we are a small management company. According to them, only the largest management companies qualify, none of which operate in St. Louis.

The only way to make true electronic payments is through the Resident Center. There is no fee to process a payment if the payment method is the routing and account number from a bank account. You can log into your account or request one if you don’t have one by clicking here.

You can mail your payments to our office, but it’s not advisable unless we specifically instruct you to do so.

First, it doesn’t necessarily save transit time to do so. We work in a managed office building where the front desk sorts the mail for all of the business tenants here. That adds a one-day delay to all mail we receive here.

Second, from a security standpoint, it means your payment will first pass through the hands of our landlord’s staff. While they are trustworthy people, they are not employees of our company, and if a mistake happens it’s not possible for us to hold anyone accountable.

Third, from a security and accuracy perspective, it is better payments go to the Phoenix P.O. Box. That P.O. Box is retrieved daily by a bonded armored car service employed by the bank. Checks are taken straight to the bank where they are scanned in by machines immediately upon arrival. Checks that come to us locally aren’t as secure and are entered by hand, thus being more prone to error.

There may be circumstances where it is more advantageous for your check to come to our office, and we certainly won’t refuse any such payments, but it is wiser to send your payment to the Phoenix P.O. Box unless otherwise instructed. If mailing time is a concern you can make true electronic payments using the Resident Center. There is no fee to process a payment if the payment method is the routing and account number from a bank account. You can log into your account or request one if you don’t have one by clicking here.

We are entirely local and only practice on the Missouri side of St. Louis Metropolitan Area. Banking services tailored specifically for homeowners and condominium associations are very specialized, and no local bank is fully equipped to meet all of our needs. While we believe in banking locally and supporting our local economy, and we worked with a local business bank for several years on that basis, eventually our company’s needs outgrew what the local bank could accommodate.

Thus, your community’s operating checking account, where your assessment payments are deposited to, is held by First Citizens Bank, and they are based in Phoenix, Arizona.

There are several ways to pay. Click here to learn about all of your options to make payments.

We can disclose the names of the board members, but we are not allowed to share their personal contact information. Please remember they are homeowners, like you. They are not paid for their work, and they have lives outside of their obligations to the association. One of our functions as management is to act as a communications liaison for the board. Additionally, by communicating through us, it ensures the message reaches all board members. Remember that a majority of the board makes decisions; not a single member.

We do not filter or edit communications to the board. Any message sent to us with instructions to send to the board will be sent verbatim. Even if the nature of your communication is to lodge a complaint about our company, we are obligated to and will deliver that message. The board will then decide upon the response and instruct us to send it back to you.

You can send correspondence to the board via mailed letter to our office, fax to (314) 380-3100 or email to service[AT]ajenning.com. Please remove [AT] and replace it with the “@” symbol when emailing.  Please be clear in your communication that it is directed to the board, not to management, and we will deliver that message and follow-up with a response.

A difference between our company and other larger property management companies is that we don’t “departmentalize” our work for your community. With them, no one person can answer all of your possible questions. With us, with limited exceptions, you do have a community manager capable of addressing all of your questions. However, the downside to this arrangement is that the one person you need to speak with may not always be immediately available.  They may be away from their desk, visiting communities, meeting with board members, contractors, other homeowners, etc.

For most needs, you should expect to hear back from us the same day or the next business day. Exceptions can occur if we are extraordinarily busy or the issue you need to discuss is complex, especially if it requires us to first obtain information from a third party to be able to answer. But for the most part, we get back to people the same day or next business day.

Yes, but only with an appointment. We contract for a phone receptionist service to ensure someone is always able to take your calls, but those workers are remote. None of our local staff members are receptionists assigned to be in the office full-time. Most of our staff are property managers, and they are often away from their desks visiting communities, attending meetings, etc. Most of the time there is at least one person in the office during office hours, but it may not be the person you need to talk to.

If you contact us in advance for an appointment, we can ensure the staff member you need to speak with is here when you come.

Our office hours are 9am to 5pm Monday through Friday, except for federal and major holidays. We are closed on the following holidays:

• New Year’s Day
• Martin Luther King Day
• Presidents Day
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Columbus Day
• Veterans Day
• Thanksgiving
• Black Friday
• Christmas Eve
• Christmas
• New Year’s Eve

In the event Independence Day, Christmas or New Year’s Day fall on a Thursday, we will also be closed the day after.

The association is made up of all homeowners in the community and is the governing entity of the community.

The association takes actions based on the direction of and decisions made by the board of directors. The board is composed of homeowners who volunteer their time and are either elected to their positions by the homeowners or appointed to fill vacancies by other board members. The board members are the true decision makers for your community.

Property management, which is our company, is hired by the board to handle the day-to-day administration of the association, carry out the decisions made by the board of directors and act as an advisor to the board. We are not the decision makers for your community except for powers delegated to us by the board, the governing documents or our management contract with your association.

Generally, no. If your improvements won’t affect any elements the association is responsible for, approval is not needed. This would include load-bearing walls and, more rarely applicable, plumbing and electrical systems that are common to the building.

Please note the lack of association approval needed does not mean permits from local government aren’t needed, and we are not qualified to say when you will and will not need a permit.

While it’s impossible to provide an all-inclusive list, a partial list is below. If your answer isn’t here, please ask us and we’ll get it published for the next person who may be wondering.

Roof: The association is responsible for roof repairs and replacement.

Interior Damage from Roof Leak: Homeowners are responsible for repairing interior damage from roof leaks.

Gutters & Downspouts: The association is responsible for repairs, replacement and cleaning of gutters and downspouts.

Plumbing: Plumbing is a homeowner responsibility to maintain, and there are no plumbing systems common to the association.

Sewer Back-Up: Sewer back-ups are a homeowner responsibility to clear or repair, as there are no shared sewer lines before the main.

Siding: The association is responsible for repair and replacement of siding.

Exterior Doors & Doorframes: Homeowners are responsible for repair and replacement of exterior doors.

Windows & Screens: Windows and window screens are homeowner responsibility to maintain and repair. If windows are replaced, they must be aesthetically identical to the original windows.

Light Fixtures: Homeowners are responsible to repair and replace light fixtures.

Foundation: The association is responsible for the structural stability of the foundation and repairing any cracks or defects. This does not include water infiltration due to hydrostatic pressure in areas that were not finished by the developer. If hydrostatic pressure causes water infiltration in an area that was originally unfinished, it’s the homeowner’s responsibility to install a drain and sump pump system.

Exterior Painting: The association is responsible for and provides periodic painting of exterior wood surfaces.

Garage Doors: The association is responsible for repair and replacement of garage doors. For repairs, the homeowner must call Anco Overhead Door at (636) 343-9167. Anco will bill the association instead of the homeowner for any work performed.

Patios: Homeowners are responsible for repairs and replacement of patios.

Lawn Care: The association provides lawn care.

Snow Removal: Snow removal is provided by the association for driveways and the private streets. Homeowners are responsible for clearing walkways of snow within their fenced patio areas.

Tree Maintenance: The association is responsible for tree maintenance and removal when needed.

Landscaping: The association is responsible for the maintenance and removal, when needed, of original landscaping. Any landscaping installed by a homeowner, which includes all landscaping within the fenced portions of the property, is a homeowner responsibility to maintain.

Exterior Pest Control: : Homeowners are responsible for exterior pest control as needed.

Exterior Hose Spigots:: Homeowners are responsible for repair and replacement of exterior spigots.

Driveways: The association is responsible for repair and replacement of driveways.

Streets: The streets within the community are private and maintained by the association

Street Lights: Street lights are owned and operated by Ameren Missouri. Any street light outages or other damages should be reported to them at (314) 342-1111.

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

First Onsite – (314) 306-2923 – casey.vaught[AT]firstonsite.com
BluSky Restoration – (314) 330-4149 – angie.hickey[AT]goblusky.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

Certa Pro Painters – (636) 922-2917 – awiggins[AT]certapro.com
Pride Master, Inc. – (636) 532-0708 – office[AT]pridemasterinc.com
Superior Touch – (314) 805-2041 – superiortouch4u[AT]gmail.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

Reinhold Electric – (314) 631-1158 – katie[AT]reinholdelectric.com
Down to the Wire Electric – (636) 699-5498 – office[AT]dttwelectric.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

Superior Sewer Company – (314) 437-0522 – info[AT]superiorsewerco.com
Cast Iron King – (314) 319-4610 – castironking[AT]currently.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

YF Solutions – (636) 428-8090 – yfsolutions2022[AT]gmail.com
Pride Master, Inc. – (636) 532-0708 – office[AT]pridemasterinc.com
Big N’z Handyman Service – (636) 463-6023 – bignz34[AT]yahoo.com

If the exterior appearance of the property will change, you are adding something that doesn’t currently exist, or the work is on a major building component, you will need to obtain approval first.

Approval, if needed, can take 30-60 days, but most straightforward improvements consistent with the norm in the community, especially when others have already done the same, will usually come faster. You can learn more about this process and submit your request here.

Please note the association only issues approvals and denials on the basis of aesthetics. Approval of your proposal by the association does not substitute a permit, and we are not qualified to tell you with certainty when permits are necessary or not.

Different types of requests may take different timeframes to complete. Some types of contractors are quick to respond, while others may be scheduled out for a couple of weeks. Some items are seasonal and must be done at an appropriate time of year.

The primary reason for delays, however, are when costs exceed what we as management are allowed to spend without board approval or if your need is relatively common and will be combined with other similar needs to save the association money and keep your association assessments as low as possible.

You are welcome to inquire with us about your specific issue, but these are the most common reasons delays may occur.

Aside from contacting our office, you can log into your Resident Center account and click on Requests in the menu. You can also do so without an account by clicking here.

To be safe, you should cancel your autopay before the closing. It will stop automatically once we process in the new owner’s information, but that is dependent upon us receiving the closing proceeds from the title company. If you are closing near the end of a month and/or mail runs late, it is possible we will still have you in our systems when the next month starts, and you could be charged.

If this happens, we will issue a refund as soon as the buyer’s closing proceeds are received and processed. And if any charges were allocated to your ledger for a date after your closing, they will be removed retroactively. But it is much easier for you and for us if you cancel your autopay and prevent any mishaps from needing to be corrected later.

If you will own the property on the first day of the month, you should pay the entire month. When you close, your title company and the buyer’s title company will handle prorating the assessment and crediting you back for the days of the month you will no longer be the owner. Basically, the proration process is handled by the title companies, not on our end.

You can do this, but we will be forced to add a disclosure to the resale certificate form that any attachments being provided were not provided by us and can’t be guaranteed to be the most current, complete or accurate documents. This disclaimer must be offered because we can’t be certain of which documents you will use.

This is especially important as it pertains to current financial reports. Often we receive resale certificate orders which need a more current financial report that isn’t completed yet. We will then hold the order, not past the due date, until the most current report is completed. This is not a possibility if you exclude the document package.

Another area you may fall short on trying to do things this way are the governing documents. Often only the documents currently in effect are shared to the Resident Center to prevent confusion. For a resale certificate, all governing documents from the formation of the association should be included, including documents that have since been rendered obsolete by newer documents.

For the additional $30 you aren’t just getting the documents themselves; you are also getting our time and coordination to ensure all documents are complete and up-to-date. It is thus recommended to just get the full package. This also shifts the liability to us instead of you if anything is incorrect or inaccurate.

We charge for these documents to offset the amount of time our staff spends processing them, ensuring all of the documents are included and all information is accurate and current. Of course, some of this cost also covers the use of HomeWiseDocs.com to process these documents.

These services are intentionally not included in the management contract we have with your community for two reasons. First, there is no way to know how many of these documents we will need to process in a given timeframe to be able to account for it in our management fee. Second, by billing the homeowner who is selling their property it prevents all owners from having to share in the cost burden when there is no benefit to them, and it keeps the costs strictly allocated to the owner who is creating the need.

While our competitors all have their own processes that may differ from ours, we are not aware of any other competitor in our market who doesn’t charge for this process. Some charge at closing instead of upfront, some use different platforms such as CondoCerts or don’t use a third-party platform, but we aren’t aware of anyone who doesn’t charge in some capacity for this service.

We do receive anonymized data from HomeWiseDocs.com and review it once per year. We ensure the pricing is either in line with or below average for the market.

You can obtain this at HomeWiseDocs.com by ordering the Trustee Letter. If you have any questions about using their website to make your order, please contact them directly. We contract with HomeWiseDocs instead of other service providers to complete this process because they have excellent, US-based customer service when you need it. Do not order the Trustee Letter Package unless instructed to do so. The package includes documents you likely already received with the Resale Disclosure Package, and there’s no need to pay more to get the same documents twice.

However, before you do, even if you are following the instructions of your Realtor, please double check with the closer at your title company to make sure they want you to do this. The trustee letter, also called a demand letter, is a time-sensitive document your title company uses to prove there are no balances owed at closing and no unresolved violations. Or, if there is an outstanding balance or violation, the balance can be collected at closing and the buyer can go into their purchase knowing what violations they are inheriting liability for. If this is ordered too early the data will be out of date, and updates after a certain point cost additional fees. If it’s ordered too late, it may not be processed in enough time for closing. Usually, but not always, title companies will order these themselves and just ask you to provide the payment method. You don’t want to waste money double-ordering something already ordered, as once processed it’s non-refundable. You also don’t want to order this with the wrong timing. So please double check with your closer at the title company before you do this.

The resale certificate can be obtained by you our your Realtor at HomeWiseDocs.com. If you have any questions about using their website to make your order, please contact them directly. We contract with HomeWiseDocs instead of other similar providers to complete this process because they have excellent, US-based customer service when you need it.

The document you want to order will be called the Resale Disclosure Package. It is not called the resale certificate because this document has different requirements and different names in other states. The Resale Disclosure Package contains everything you need. Unless specifically instructed, do not order the Resale Disclosure outside of the package. This won’t include the required attachments you need.

You can read more about the resale documents available here.

These types of questions should be directed to the association’s insurance broker. As property management, even if we believe we know the answers, we’re not qualified to answer these questions and may omit important information. Your agent can contact the broker using the information below:

Brokerage: State Farm Insurance
Agent: Sean Sortor
Phone: (636) 532-0044

Please click here to submit your request. It will be automatically processed by the association’s insurance broker. You will need to attach a copy of the letter you received, specifically the portion including the mortgagee clause. This is usually the name of the mortgage company, their address, and may include other information like your loan number. A photo of this instead of a true scan of the document is fine as long as the picture is clear enough for the broker to read.

Unlike maintenance where there is mostly a separation of responsibilities based on what is outside versus inside, insurance is all about dollar amounts. If your home sustains damage, even to components the association is normally responsible for, if it doesn’t reach the association’s master insurance policy deductible, you must file the claim with your insurance carrier. Likewise, if you sustain damage to the interior or other elements you are responsible for, but the damage exceeds the master policy deductible, your insurance only covers the damage up to the master policy deductible. The master policy covers everything beyond it. This type of coverage is called Loss Assessment, and it’s important you carry enough coverage to prevent a situation where there is a gap between your policy and the association’s.

Master policies never cover your personal contents, temporary lodging or liabilities you create, so you should always carry coverage for this.

As this website is public facing, we can’t disclose details of your community’s insurance policy here. If you log into the Resident Center, under the Documents menu item and the Insurance Documents category, you can download a copy of the current policy. It is recommended you share this with your agent so they can help identify any areas where you may be underinsured or paying for coverage you don’t need, and they can adjust your policy and premiums accordingly.

First, congratulations on the purchase of your new home, and welcome to the community!

At closing, the title company should have collected the first full month’s assessment from you, so you shouldn’t owe any assessments out-of-pocket until your second full month. Sometimes the title companies don’t follow our instructions on this, but most often they do.

Once we receive that first full month the title company collected from you at closing, we will set up an account for you and mail out a welcome letter. That letter will include your account number and how to get set up with the Resident Center, if you choose to. There is nothing you need to do until you receive that letter, and since your first full month has already been paid, there should be sufficient time for the title company to send your closing proceeds to us and for us to send our welcome letter to you.

If you choose a fixed amount, the software will always withdraw that amount and that amount only on the day of your choosing. If that amount is too little, too much, no longer matches the assessments as the years go by and the amounts change, it will still just pull the same amount on the same day each month.

We recommend using the “Entire balance” setting with no maximum. This will give you the ability to set it and forget it. If you are ever underpaid for any reason, it will pull the extra amount outstanding. If you’re ever overpaid, it will reduce your payment by the amount of the overpayment. As assessments change over the years, you will not need to readjust it.

The one warning we offer is for early payers: When you use the “Entire balance” setting, the software can only see 5 days into the future. If you set your payment date too early, especially on 31-day months, it may not be able to see the future charges on the date you chose and thus won’t pull any amount out. We recommend choosing the 27th as your withdrawal date to prevent this from happening.

This could be for a few reasons you’d be on autopay but still have an outstanding balance..

You may have your autopay set to a fixed amount or you have a cap on the “Entire balance” setting that is less than the assessment amount. You need to adjust this to make sure your autopay is capturing the full amount.

From the main screen in the Resident Center, click Payments in the menu, then click “Edit” on your scheduled payment to make the changes. We advise choosing the “Entire balance” setting without a maximum amount. That will ensure your autopay changes as the years go on and the assessments increase or decrease over time.

The “Entire balance” option was introduced by our software provider in late 2023. If you’ve been with us longer than that, you probably set up your autopay with the fixed amount setting because it was all that was available at the time. We recommend switching so you don’t have to remember to adjust it every year anymore as assessments change.

The other potential reason is that you are paying your assessments early, and it’s too early for the software to see the upcoming charges. Our software can only see charges 5 days into the future. Especially if you picked a date like the 25th or 26th, this may be close enough to the end of the month in some months but not in 31 day months. If you choose the 27th, you will always be within 5 days of the end of the month and you shouldn’t have this problem. If your payment seems to be pulling every other month, which may also be causing you to incur late fees on the unpaid balance, this is almost certainly the reason. Just change your withdrawal date to the 27th. If you incurred late fees as a result of an issue like this, please enter a balance dispute with us by clicking here. This is an understandable mistake, and we can waive your late fees.

It may be necessary to make a one-time payment to correct the amount your payments have been short. You can do this by clicking the “Make a payment” button. You will be warned that you already have a scheduled autopay. Proceeding by clicking the “Yes, make payment” button will not interfere with your existing autopay going forward. When you make the one-time payment, please manually enter the amount to not pay the late fees and then enter a balance dispute by clicking here so we can remove them. If you pay them and we remove them, we don’t have the ability to electronically reverse the payment back to you. You will have to wait for a paper refund check in the mail. This is more easily avoided by just not paying the late fees and entering the balance dispute for us to fix it.

There could be for a few reasons your autopay didn’t withdraw.

First, please double-check your email. If your payment was rejected by your bank, you should have received an email with the reason your bank refused the payment.

The next most common reason is that your autopay is set to “Entire Balance” instead of a fixed amount and the date you chose your payment to withdraw is too early. Our software can only see charges 5 days into the future. Especially if you picked a date like the 25th or 26th, this may be close enough to the end of the month in some months but not in 31 day months. If you choose the 27th, you will always be within 5 days of the end of the month and you shouldn’t have this problem.

Lastly, very rarely, it sometimes just doesn’t work. In our experience, out of all of the communities and individual homes under our management, we see this occur once or twice a year. To know if the problem is on our end, when you log into your account click “Payments” in the menu and look at “Scheduled payments” at the top of the page. If the date is in the past, the failure was on our end. You can fix this yourself by clicking “Edit” on that payment and changing the date to the next date you want it to pull a payment to a future date. If you aren’t comfortable doing this, we are happy to help if you contact us via email at service[AT]ajenning.com. Please change the [AT] to the “@” symbol when emailing. Please email for help on this issue; don’t call. In order to make changes to your account for you, we need evidence of your permission in writing.

Regardless of the reason your autopay didn’t pull, it may be necessary to make a one-time payment to correct the error. You can do this by clicking the “Make a payment” button. You will be warned that you already have a scheduled autopay. Proceeding by clicking the “Yes, make payment” button will not interfere with your existing autopay going forward.

If you received a late notice, but your payment was received, this could be for a few reasons.

First, please double-check the date on the late notice versus the date your payment cleared. Very often late notices and payments cross each other in the mail.

Second, please review the statement attachment to the late notice, and log into the Resident Center and click Payments if you need to see more of your account history. It’s possible you have an outstanding balance from previously and your payment didn’t sufficiently cover it.

Third, if you paid via online banking, please be advised these are not true electronic transactions. A check is sent on your behalf from your bank, which does make it subject to the same potential issues with USPS had you mailed a paper check yourself. Please also be advised, some banks will show the payment as “cleared” on your end either as soon as they send the check or when they believe the check will arrive. The only way to pay from truly electronic means is through the Resident Center, and payments made using a bank account’s routing and account number carry no convenience fees and are instantly credited to the account.

If after reading this you still don’t understand the reason for your balance, you can dispute or inquire further about your balance by clicking here and completing the form.

Your payments are considered due by the first of the month and late if not received by the 10th. If your payment is late, a late fee of $10 and an interest rate of 18% applies.

Assessment amounts are decided by and derived from the annual budget. Your association’s known, contracted and reasonably anticipated expenses are totaled each year, the amount of income needed to pay those expenses is totaled, and each owner is assessed their proportional share of the expenses in accordance with the community’s governing documents.

A copy of your association’s budget can’t be shared publicly, as it is a proprietary document of your association. However, if you log into the Resident Center, under the Documents menu item and the Budgets & Assessments category, you can download a copy of the current budget. Likewise, under the Financial Reports category in the documents section you can download the monthly financial reports to see how your association’s money is being spent.

You pay your association, not A. Jenning Properties. It is a very common misconception that homeowners directly pay the management company.

A. Jenning Properties is a contracted property management company, much in the sense that your community contracts for other services. And just as other service providers can be hired, fired and renewed when their contracts end, the same applies to our company. We do handle collecting your assessments, but that’s not “our money”. It belongs to your association. We are paid a flat contracted fee for our services.

Likewise, we don’t provide any physical maintenance services, and with only exceptions of the lowest, non-recurring costs, we don’t choose which companies provide services at your community. These decisions are made by the Board of Directors. Our job is to oversee those contractors, make sure they are performing to their contract specifications and address any issues that may arise. But their contracts are with your association, not with our management company. We have no profit-sharing arrangements with any contractors, or in other words, we receive no “kick-backs”. We have no motivation in the selection or recommendation of contractors other than who we feel will best serve your community’s needs.

The entity you are paying is your community association, not our company. The association is a non-profit entity, and it does not require homeowners to pay any assessments beyond what is needed to fund the community’s expenses and make contributions to its long-term reserves. Of course, part of your money goes towards paying our management contract fee, but that’s not a direct payment. You pay your association, and your association pays us, among its other bills.

You can set up automatic payments without having an online Resident Center account. Please click here to download a copy of the form. Please print this out, complete it and mail it into us at the address on the form. Do not mail this form to the Phoenix P.O. Box, as that is for payments only. Please don’t fax or email this form. It will contain your sensitive bank data once complete, and these are not secure submission methods.

Please note the form is designed to accommodate automatic payments for both credit cards and bank accounts. You do not need to fill out sections that aren’t relevant to your payment method. It is recommended that you use a bank account’s routing and account number, as there is no additional fee for this payment method. If you are at all unsure which information is being requested, please simply send a voided check in with the form.

Depending on who you bank with, they may report a payment as cleared when they mail the payment or when they anticipate the payment will be received, but not when or if it is actually received. We see this commonly with Bank of America, US Bank and Regions Bank, among others. The date our records reflect your payment was received is 100% accurate. If our records show we haven’t received your payment, we have not.

However, it should also be noted that the bank transmits their payment data to our software overnight for the previous day. Thus, if you check your account with us the same day your bank shows the payment as cleared, it will show your payment hasn’t been received  because the bank and software haven’t synchronized yet. You can check our records the following day, and it should then reflect your payment. Once posted, your payment will be reflected as received on the correct date. While the data transfer is always a day behind, the date the payment was actually received will be recorded accurately.

When you send a check through online bill pay with your bank, this is not a true electronic payment. The bank is mailing a check on your behalf, and those checks are subject to the same delays or losses as anything else sent through USPS. We have inquired about true electronic processing with the bank, and expressed willingness to pay for this service. We are told our company doesn’t do a significant enough volume of payments to qualify. This isn’t only because we are a small management company. According to them, only the largest management companies qualify, none of which operate in St. Louis.

The only way to make true electronic payments is through the Resident Center. There is no fee to process a payment if the payment method is the routing and account number from a bank account. You can log into your account or request one if you don’t have one by clicking here.

You can mail your payments to our office, but it’s not advisable unless we specifically instruct you to do so.

First, it doesn’t necessarily save transit time to do so. We work in a managed office building where the front desk sorts the mail for all of the business tenants here. That adds a one-day delay to all mail we receive here.

Second, from a security standpoint, it means your payment will first pass through the hands of our landlord’s staff. While they are trustworthy people, they are not employees of our company, and if a mistake happens it’s not possible for us to hold anyone accountable.

Third, from a security and accuracy perspective, it is better payments go to the Phoenix P.O. Box. That P.O. Box is retrieved daily by a bonded armored car service employed by the bank. Checks are taken straight to the bank where they are scanned in by machines immediately upon arrival. Checks that come to us locally aren’t as secure and are entered by hand, thus being more prone to error.

There may be circumstances where it is more advantageous for your check to come to our office, and we certainly won’t refuse any such payments, but it is wiser to send your payment to the Phoenix P.O. Box unless otherwise instructed. If mailing time is a concern you can make true electronic payments using the Resident Center. There is no fee to process a payment if the payment method is the routing and account number from a bank account. You can log into your account or request one if you don’t have one by clicking here.

We are entirely local and only practice on the Missouri side of St. Louis Metropolitan Area. Banking services tailored specifically for homeowners and condominium associations are very specialized, and no local bank is fully equipped to meet all of our needs. While we believe in banking locally and supporting our local economy, and we worked with a local business bank for several years on that basis, eventually our company’s needs outgrew what the local bank could accommodate.

Thus, your community’s operating checking account, where your assessment payments are deposited to, is held by First Citizens Bank, and they are based in Phoenix, Arizona.

There are several ways to pay. Click here to learn about all of your options to make payments.

We can disclose the names of the board members, but we are not allowed to share their personal contact information. Please remember they are homeowners, like you. They are not paid for their work, and they have lives outside of their obligations to the association. One of our functions as management is to act as a communications liaison for the board. Additionally, by communicating through us, it ensures the message reaches all board members. Remember that a majority of the board makes decisions; not a single member.

We do not filter or edit communications to the board. Any message sent to us with instructions to send to the board will be sent verbatim. Even if the nature of your communication is to lodge a complaint about our company, we are obligated to and will deliver that message. The board will then decide upon the response and instruct us to send it back to you.

You can send correspondence to the board via mailed letter to our office, fax to (314) 380-3100 or email to service[AT]ajenning.com. Please remove [AT] and replace it with the “@” symbol when emailing.  Please be clear in your communication that it is directed to the board, not to management, and we will deliver that message and follow-up with a response.

A difference between our company and other larger property management companies is that we don’t “departmentalize” our work for your community. With them, no one person can answer all of your possible questions. With us, with limited exceptions, you do have a community manager capable of addressing all of your questions. However, the downside to this arrangement is that the one person you need to speak with may not always be immediately available.  They may be away from their desk, visiting communities, meeting with board members, contractors, other homeowners, etc.

For most needs, you should expect to hear back from us the same day or the next business day. Exceptions can occur if we are extraordinarily busy or the issue you need to discuss is complex, especially if it requires us to first obtain information from a third party to be able to answer. But for the most part, we get back to people the same day or next business day.

Yes, but only with an appointment. We contract for a phone receptionist service to ensure someone is always able to take your calls, but those workers are remote. None of our local staff members are receptionists assigned to be in the office full-time. Most of our staff are property managers, and they are often away from their desks visiting communities, attending meetings, etc. Most of the time there is at least one person in the office during office hours, but it may not be the person you need to talk to.

If you contact us in advance for an appointment, we can ensure the staff member you need to speak with is here when you come.

Our office hours are 9am to 5pm Monday through Friday, except for federal and major holidays. We are closed on the following holidays:

• New Year’s Day
• Martin Luther King Day
• Presidents Day
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Columbus Day
• Veterans Day
• Thanksgiving
• Black Friday
• Christmas Eve
• Christmas
• New Year’s Eve

In the event Independence Day, Christmas or New Year’s Day fall on a Thursday, we will also be closed the day after.

The association is made up of all homeowners in the community and is the governing entity of the community.

The association takes actions based on the direction of and decisions made by the board of directors. The board is composed of homeowners who volunteer their time and are either elected to their positions by the homeowners or appointed to fill vacancies by other board members. The board members are the true decision makers for your community.

Property management, which is our company, is hired by the board to handle the day-to-day administration of the association, carry out the decisions made by the board of directors and act as an advisor to the board. We are not the decision makers for your community except for powers delegated to us by the board, the governing documents or our management contract with your association.

There is no main building shut-off except for the water meter. Your plumber will need to shut down the water at the water meter itself, which they should be equipped to do. We prefer this to coordinating with the water company because they can be difficult to coordinate the shut-off with and take unnecessarily longer to turn the water back on.

We ask that you please take the time to go door-to-door in your building and let your neighbors know what you will be doing. Once you’ve notified all of the neighbors you can, please then also notify us by calling (314) 380-3100 and press 0 to speak with a live receptionist, or email us at service[AT]ajenning.com. Replace [AT] with the “@” symbol if emailing. This way if any neighbors weren’t available at the time you visited, we know what’s going on and can fill them in.

We ask that you not shut down the water for the entirety of the repairs or improvements you are doing. Please shut it down only long enough to establish a shut-off for your unit. Then turn the water back on for everyone else, turn your new shut-off off, and complete your repairs.

Generally, no. If your improvements won’t affect any elements the association is responsible for, approval is not needed. This would include load-bearing walls and, more rarely applicable, plumbing and electrical systems that are common to the building.

Please note the lack of association approval needed does not mean permits from local government aren’t needed, and we are not qualified to say when you will and will not need a permit.

While it’s impossible to provide an all-inclusive list, a partial list is below. If your answer isn’t here, please ask us and we’ll get it published for the next person who may be wondering.

Roof: Association responsibility to repair and maintain.

Interior damage from roof leak: Homeowner responsibility to repair.

Siding: Association responsibility to repair and maintain.

Gutters and downspouts: Association responsibility to repair and maintain.

Shutters: Association responsibility to repair and maintain.

Doors and doorframes: Except the building entry doors all owners share, homeowner responsibility to repair and maintain.

Exterior pest control: Association responsibility to provide. Homeowners can call the association’s exterminator for discounted interior treatment if performed same day. Watch for emails and postings in the hallway from us to know when the next treatment is scheduled.

Mailboxes: Association responsibility to repair and maintain, but homeowners are responsible for their ower individual locks and keys.

Patio: Association responsibility to repair and maintain.

Deck: Association responsibility to repair and maintain the frame and railings, but homeowner responsibility to repair and maintain deck flooring. If a switch to composite deck flooring will be made, please contact us first, as the joist spacing will need to be reconfigured to meet code.

Sidewalks: Association responsibility to repair and maintain.

Exterior spigots:: Association responsibility to repair and maintain, but owners with units with shutoffs for the spigots (blue handle in the laundry room, generally units F and H) should turn the shutoff off heading into freezing temperatures and back on when the weather warms.

Foundation: Association responsibility to repair and maintain.

Light fixtures: Homeowner responsibility to repair and maintain to the extent they are private to the condominium. Shared light fixtures are maintained by the association, except for street lights, which are maintained by Ameren Missouri.

Exterior painting: Association responsibility to repair and maintain.

Plumbing: Homeowner responsibility to repair and maintain unless the problem extends beyond one condo. Then it becomes the association’s responsibility. An issue being behind the wall remains homeowner responsibility if the plumbing still exclusively serves that condo.

Sewer clean-out: Homeowner responsibility to repair and maintain unless the problem extends beyond one condo. Then it becomes the association’s responsibility. An issue being behind the wall remains homeowner responsibility if the plumbing still exclusively serves that condo.

Screens: Homeowner responsibility to repair and maintain.

Snow removal: Association responsibility to perform. Not every snow will result in professional removal. Salt buckets are left inside the hallways of each building and periodically refilled to help accomodate lighter snow events. When the association clears snow, walkways and the main path through the parking lot are cleared. Individual parking spaces are not cleared to prevent damage to cars.

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

A-1 Concrete Leveling – (636) 529-0635 – stlouis[AT]a1concrete.com
Crowder Construction – (636) 861-9095 – office[AT]pridemasterinc.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

First Onsite – (314) 306-2923 – casey.vaught[AT]firstonsite.com
BluSky Restoration – (314) 330-4149 – angie.hickey[AT]goblusky.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

Certa Pro Painters – (636) 922-2917 – awiggins[AT]certapro.com
Pride Master, Inc. – (636) 532-0708 – office[AT]pridemasterinc.com
Superior Touch – (314) 805-2041 – superiortouch4u[AT]gmail.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

Reinhold Electric – (314) 631-1158 – katie[AT]reinholdelectric.com
Down to the Wire Electric – (636) 699-5498 – office[AT]dttwelectric.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

Superior Sewer Company – (314) 437-0522 – info[AT]superiorsewerco.com
Cast Iron King – (314) 319-4610 – castironking[AT]currently.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

YF Solutions – (636) 428-8090 – yfsolutions2022[AT]gmail.com
Pride Master, Inc. – (636) 532-0708 – office[AT]pridemasterinc.com
Big N’z Handyman Service – (636) 463-6023 – bignz34[AT]yahoo.com

If the exterior appearance of the property will change, you are adding something that doesn’t currently exist, or the work is on a major building component, you will need to obtain approval first.

Approval, if needed, can take 30-60 days, but most straightforward improvements consistent with the norm in the community, especially when others have already done the same, will usually come faster. You can learn more about this process and submit your request here.

Please note the association only issues approvals and denials on the basis of aesthetics. Approval of your proposal by the association does not substitute a permit, and we are not qualified to tell you with certainty when permits are necessary or not.

Different types of requests may take different timeframes to complete. Some types of contractors are quick to respond, while others may be scheduled out for a couple of weeks. Some items are seasonal and must be done at an appropriate time of year.

The primary reason for delays, however, are when costs exceed what we as management are allowed to spend without board approval or if your need is relatively common and will be combined with other similar needs to save the association money and keep your association assessments as low as possible.

You are welcome to inquire with us about your specific issue, but these are the most common reasons delays may occur.

Aside from contacting our office, you can log into your Resident Center account and click on Requests in the menu. You can also do so without an account by clicking here.

To be safe, you should cancel your autopay before the closing. It will stop automatically once we process in the new owner’s information, but that is dependent upon us receiving the closing proceeds from the title company. If you are closing near the end of a month and/or mail runs late, it is possible we will still have you in our systems when the next month starts, and you could be charged.

If this happens, we will issue a refund as soon as the buyer’s closing proceeds are received and processed. And if any charges were allocated to your ledger for a date after your closing, they will be removed retroactively. But it is much easier for you and for us if you cancel your autopay and prevent any mishaps from needing to be corrected later.

If you will own the property on the first day of the month, you should pay the entire month. When you close, your title company and the buyer’s title company will handle prorating the assessment and crediting you back for the days of the month you will no longer be the owner. Basically, the proration process is handled by the title companies, not on our end.

You can do this, but we will be forced to add a disclosure to the resale certificate form that any attachments being provided were not provided by us and can’t be guaranteed to be the most current, complete or accurate documents. This disclaimer must be offered because we can’t be certain of which documents you will use.

This is especially important as it pertains to current financial reports. Often we receive resale certificate orders which need a more current financial report that isn’t completed yet. We will then hold the order, not past the due date, until the most current report is completed. This is not a possibility if you exclude the document package.

Another area you may fall short on trying to do things this way are the governing documents. Often only the documents currently in effect are shared to the Resident Center to prevent confusion. For a resale certificate, all governing documents from the formation of the association should be included, including documents that have since been rendered obsolete by newer documents.

For the additional $30 you aren’t just getting the documents themselves; you are also getting our time and coordination to ensure all documents are complete and up-to-date. It is thus recommended to just get the full package. This also shifts the liability to us instead of you if anything is incorrect or inaccurate.

We charge for these documents to offset the amount of time our staff spends processing them, ensuring all of the documents are included and all information is accurate and current. Of course, some of this cost also covers the use of HomeWiseDocs.com to process these documents.

These services are intentionally not included in the management contract we have with your community for two reasons. First, there is no way to know how many of these documents we will need to process in a given timeframe to be able to account for it in our management fee. Second, by billing the homeowner who is selling their property it prevents all owners from having to share in the cost burden when there is no benefit to them, and it keeps the costs strictly allocated to the owner who is creating the need.

While our competitors all have their own processes that may differ from ours, we are not aware of any other competitor in our market who doesn’t charge for this process. Some charge at closing instead of upfront, some use different platforms such as CondoCerts or don’t use a third-party platform, but we aren’t aware of anyone who doesn’t charge in some capacity for this service.

We do receive anonymized data from HomeWiseDocs.com and review it once per year. We ensure the pricing is either in line with or below average for the market.

You can obtain this at HomeWiseDocs.com by ordering the Trustee Letter. If you have any questions about using their website to make your order, please contact them directly. We contract with HomeWiseDocs instead of other service providers to complete this process because they have excellent, US-based customer service when you need it. Do not order the Trustee Letter Package unless instructed to do so. The package includes documents you likely already received with the Resale Disclosure Package, and there’s no need to pay more to get the same documents twice.

However, before you do, even if you are following the instructions of your Realtor, please double check with the closer at your title company to make sure they want you to do this. The trustee letter, also called a demand letter, is a time-sensitive document your title company uses to prove there are no balances owed at closing and no unresolved violations. Or, if there is an outstanding balance or violation, the balance can be collected at closing and the buyer can go into their purchase knowing what violations they are inheriting liability for. If this is ordered too early the data will be out of date, and updates after a certain point cost additional fees. If it’s ordered too late, it may not be processed in enough time for closing. Usually, but not always, title companies will order these themselves and just ask you to provide the payment method. You don’t want to waste money double-ordering something already ordered, as once processed it’s non-refundable. You also don’t want to order this with the wrong timing. So please double check with your closer at the title company before you do this.

The resale certificate can be obtained by you our your Realtor at HomeWiseDocs.com. If you have any questions about using their website to make your order, please contact them directly. We contract with HomeWiseDocs instead of other similar providers to complete this process because they have excellent, US-based customer service when you need it.

The document you want to order will be called the Resale Disclosure Package. It is not called the resale certificate because this document has different requirements and different names in other states. The Resale Disclosure Package contains everything you need. Unless specifically instructed, do not order the Resale Disclosure outside of the package. This won’t include the required attachments you need.

You can read more about the resale documents available here.

These types of questions should be directed to the association’s insurance broker. As property management, even if we believe we know the answers, we’re not qualified to answer these questions and may omit important information. Your agent can contact the broker using the information below:

Brokerage: The Daniel & Henry Company
Agent: Jim Ruebsam
Phone: (314) 444-1993
Email: ruebsamj[AT]danielandhenry.com
Replace the [AT] with the “@” symbol when sending an email.

Please click here to submit your request. It will be automatically processed by the association’s insurance broker. You will need to attach a copy of the letter you received, specifically the portion including the mortgagee clause. This is usually the name of the mortgage company, their address, and may include other information like your loan number. A photo of this instead of a true scan of the document is fine as long as the picture is clear enough for the broker to read.

Unlike maintenance where there is mostly a separation of responsibilities based on what is outside versus inside, insurance is all about dollar amounts. If your home sustains damage, even to components the association is normally responsible for, if it doesn’t reach the association’s master insurance policy deductible, you must file the claim with your insurance carrier. Likewise, if you sustain damage to the interior or other elements you are responsible for, but the damage exceeds the master policy deductible, your insurance only covers the damage up to the master policy deductible. The master policy covers everything beyond it. This type of coverage is called Loss Assessment, and it’s important you carry enough coverage to prevent a situation where there is a gap between your policy and the association’s.

Master policies never cover your personal contents, temporary lodging or liabilities you create, so you should always carry coverage for this.

As this website is public facing, we can’t disclose details of your community’s insurance policy here. If you log into the Resident Center, under the Documents menu item and the Insurance Documents category, you can download a copy of the current policy. It is recommended you share this with your agent so they can help identify any areas where you may be underinsured or paying for coverage you don’t need, and they can adjust your policy and premiums accordingly.

No. There are never lifeguards or attendants on duty. You swim at your own risk at all times, and children age 17 and under are never permitted at the pool without an adult present.

Due to St. Louis County Health Department regulations for what are considered public water recreation facilities, smoking within the pool area is prohibited. You will need to step outside of the pool area to smoke.

The county classifies condominium swimming pools as public water recreation facilities. The fact that condominiums are technically a private entity is a matter of semantics, and does not relieve us of the requirement to have this prohibition in place.

First, congratulations on the purchase of your new home, and welcome to the community!

At closing, the title company should have collected the first full month’s assessment from you, so you shouldn’t owe any assessments out-of-pocket until your second full month. Sometimes the title companies don’t follow our instructions on this, but most often they do.

Once we receive that first full month the title company collected from you at closing, we will set up an account for you and mail out a welcome letter. That letter will include your account number and how to get set up with the Resident Center, if you choose to. There is nothing you need to do until you receive that letter, and since your first full month has already been paid, there should be sufficient time for the title company to send your closing proceeds to us and for us to send our welcome letter to you.

If you choose a fixed amount, the software will always withdraw that amount and that amount only on the day of your choosing. If that amount is too little, too much, no longer matches the assessments as the years go by and the amounts change, it will still just pull the same amount on the same day each month.

We recommend using the “Entire balance” setting with no maximum. This will give you the ability to set it and forget it. If you are ever underpaid for any reason, it will pull the extra amount outstanding. If you’re ever overpaid, it will reduce your payment by the amount of the overpayment. As assessments change over the years, you will not need to readjust it.

The one warning we offer is for early payers: When you use the “Entire balance” setting, the software can only see 5 days into the future. If you set your payment date too early, especially on 31-day months, it may not be able to see the future charges on the date you chose and thus won’t pull any amount out. We recommend choosing the 27th as your withdrawal date to prevent this from happening.

This could be for a few reasons you’d be on autopay but still have an outstanding balance..

You may have your autopay set to a fixed amount or you have a cap on the “Entire balance” setting that is less than the assessment amount. You need to adjust this to make sure your autopay is capturing the full amount.

From the main screen in the Resident Center, click Payments in the menu, then click “Edit” on your scheduled payment to make the changes. We advise choosing the “Entire balance” setting without a maximum amount. That will ensure your autopay changes as the years go on and the assessments increase or decrease over time.

The “Entire balance” option was introduced by our software provider in late 2023. If you’ve been with us longer than that, you probably set up your autopay with the fixed amount setting because it was all that was available at the time. We recommend switching so you don’t have to remember to adjust it every year anymore as assessments change.

The other potential reason is that you are paying your assessments early, and it’s too early for the software to see the upcoming charges. Our software can only see charges 5 days into the future. Especially if you picked a date like the 25th or 26th, this may be close enough to the end of the month in some months but not in 31 day months. If you choose the 27th, you will always be within 5 days of the end of the month and you shouldn’t have this problem. If your payment seems to be pulling every other month, which may also be causing you to incur late fees on the unpaid balance, this is almost certainly the reason. Just change your withdrawal date to the 27th. If you incurred late fees as a result of an issue like this, please enter a balance dispute with us by clicking here. This is an understandable mistake, and we can waive your late fees.

It may be necessary to make a one-time payment to correct the amount your payments have been short. You can do this by clicking the “Make a payment” button. You will be warned that you already have a scheduled autopay. Proceeding by clicking the “Yes, make payment” button will not interfere with your existing autopay going forward. When you make the one-time payment, please manually enter the amount to not pay the late fees and then enter a balance dispute by clicking here so we can remove them. If you pay them and we remove them, we don’t have the ability to electronically reverse the payment back to you. You will have to wait for a paper refund check in the mail. This is more easily avoided by just not paying the late fees and entering the balance dispute for us to fix it.

There could be for a few reasons your autopay didn’t withdraw.

First, please double-check your email. If your payment was rejected by your bank, you should have received an email with the reason your bank refused the payment.

The next most common reason is that your autopay is set to “Entire Balance” instead of a fixed amount and the date you chose your payment to withdraw is too early. Our software can only see charges 5 days into the future. Especially if you picked a date like the 25th or 26th, this may be close enough to the end of the month in some months but not in 31 day months. If you choose the 27th, you will always be within 5 days of the end of the month and you shouldn’t have this problem.

Lastly, very rarely, it sometimes just doesn’t work. In our experience, out of all of the communities and individual homes under our management, we see this occur once or twice a year. To know if the problem is on our end, when you log into your account click “Payments” in the menu and look at “Scheduled payments” at the top of the page. If the date is in the past, the failure was on our end. You can fix this yourself by clicking “Edit” on that payment and changing the date to the next date you want it to pull a payment to a future date. If you aren’t comfortable doing this, we are happy to help if you contact us via email at service[AT]ajenning.com. Please change the [AT] to the “@” symbol when emailing. Please email for help on this issue; don’t call. In order to make changes to your account for you, we need evidence of your permission in writing.

Regardless of the reason your autopay didn’t pull, it may be necessary to make a one-time payment to correct the error. You can do this by clicking the “Make a payment” button. You will be warned that you already have a scheduled autopay. Proceeding by clicking the “Yes, make payment” button will not interfere with your existing autopay going forward.

If you received a late notice, but your payment was received, this could be for a few reasons.

First, please double-check the date on the late notice versus the date your payment cleared. Very often late notices and payments cross each other in the mail.

Second, please review the statement attachment to the late notice, and log into the Resident Center and click Payments if you need to see more of your account history. It’s possible you have an outstanding balance from previously and your payment didn’t sufficiently cover it.

Third, if you paid via online banking, please be advised these are not true electronic transactions. A check is sent on your behalf from your bank, which does make it subject to the same potential issues with USPS had you mailed a paper check yourself. Please also be advised, some banks will show the payment as “cleared” on your end either as soon as they send the check or when they believe the check will arrive. The only way to pay from truly electronic means is through the Resident Center, and payments made using a bank account’s routing and account number carry no convenience fees and are instantly credited to the account.

If after reading this you still don’t understand the reason for your balance, you can dispute or inquire further about your balance by clicking here and completing the form.

Your payments are considered due by the first of the month and late if not received by the 5th. If your payment is late, an interest rate of 12% applies.

Especially in recent years as the United States Postal Service has become slower and less reliable, late fees being applied on the 6th doesn’t leave much room for error. However, this is a requirement of your community’s governing documents, and neither management nor the Board have any legal discretion on this. We must enforce the rule as written. If you are charged a late fee and we can see the postmark on your payment was before the first of the month, please notify us via a late fee dispute by clicking here. Once verified, we will remove the late fee. However, knowing that payments made via online banking platforms are sent via a mailed check and that the United States Postal Service isn’t fully reliable on delivery timeframes, please don’t rely on your bank’s estimated arrival date. To be as safe as possible in ensuring your payment will arrive on time, please be sure to send your payment before the first of the month. You can alternatively make true electronic payments, including automatic payments, via the Resident Center and take any risk of delay out of the matter. If you aren’t comfortable arranging payments online, you can also download, print, complete and mail an automatic payment set-up form by clicking here.

Assessment amounts are decided by and derived from the annual budget. Your association’s known, contracted and reasonably anticipated expenses are totaled each year, the amount of income needed to pay those expenses is totaled, and each owner is assessed their proportional share of the expenses in accordance with the community’s governing documents.

A copy of your association’s budget can’t be shared publicly, as it is a proprietary document of your association. However, if you log into the Resident Center, under the Documents menu item and the Budgets & Assessments category, you can download a copy of the current budget. Likewise, under the Financial Reports category in the documents section you can download the monthly financial reports to see how your association’s money is being spent.

You pay your association, not A. Jenning Properties. It is a very common misconception that homeowners directly pay the management company.

A. Jenning Properties is a contracted property management company, much in the sense that your community contracts for other services. And just as other service providers can be hired, fired and renewed when their contracts end, the same applies to our company. We do handle collecting your assessments, but that’s not “our money”. It belongs to your association. We are paid a flat contracted fee for our services.

Likewise, we don’t provide any physical maintenance services, and with only exceptions of the lowest, non-recurring costs, we don’t choose which companies provide services at your community. These decisions are made by the Board of Directors. Our job is to oversee those contractors, make sure they are performing to their contract specifications and address any issues that may arise. But their contracts are with your association, not with our management company. We have no profit-sharing arrangements with any contractors, or in other words, we receive no “kick-backs”. We have no motivation in the selection or recommendation of contractors other than who we feel will best serve your community’s needs.

The entity you are paying is your community association, not our company. The association is a non-profit entity, and it does not require homeowners to pay any assessments beyond what is needed to fund the community’s expenses and make contributions to its long-term reserves. Of course, part of your money goes towards paying our management contract fee, but that’s not a direct payment. You pay your association, and your association pays us, among its other bills.

You can set up automatic payments without having an online Resident Center account. Please click here to download a copy of the form. Please print this out, complete it and mail it into us at the address on the form. Do not mail this form to the Phoenix P.O. Box, as that is for payments only. Please don’t fax or email this form. It will contain your sensitive bank data once complete, and these are not secure submission methods.

Please note the form is designed to accommodate automatic payments for both credit cards and bank accounts. You do not need to fill out sections that aren’t relevant to your payment method. It is recommended that you use a bank account’s routing and account number, as there is no additional fee for this payment method. If you are at all unsure which information is being requested, please simply send a voided check in with the form.

Depending on who you bank with, they may report a payment as cleared when they mail the payment or when they anticipate the payment will be received, but not when or if it is actually received. We see this commonly with Bank of America, US Bank and Regions Bank, among others. The date our records reflect your payment was received is 100% accurate. If our records show we haven’t received your payment, we have not.

However, it should also be noted that the bank transmits their payment data to our software overnight for the previous day. Thus, if you check your account with us the same day your bank shows the payment as cleared, it will show your payment hasn’t been received  because the bank and software haven’t synchronized yet. You can check our records the following day, and it should then reflect your payment. Once posted, your payment will be reflected as received on the correct date. While the data transfer is always a day behind, the date the payment was actually received will be recorded accurately.

When you send a check through online bill pay with your bank, this is not a true electronic payment. The bank is mailing a check on your behalf, and those checks are subject to the same delays or losses as anything else sent through USPS. We have inquired about true electronic processing with the bank, and expressed willingness to pay for this service. We are told our company doesn’t do a significant enough volume of payments to qualify. This isn’t only because we are a small management company. According to them, only the largest management companies qualify, none of which operate in St. Louis.

The only way to make true electronic payments is through the Resident Center. There is no fee to process a payment if the payment method is the routing and account number from a bank account. You can log into your account or request one if you don’t have one by clicking here.

You can mail your payments to our office, but it’s not advisable unless we specifically instruct you to do so.

First, it doesn’t necessarily save transit time to do so. We work in a managed office building where the front desk sorts the mail for all of the business tenants here. That adds a one-day delay to all mail we receive here.

Second, from a security standpoint, it means your payment will first pass through the hands of our landlord’s staff. While they are trustworthy people, they are not employees of our company, and if a mistake happens it’s not possible for us to hold anyone accountable.

Third, from a security and accuracy perspective, it is better payments go to the Phoenix P.O. Box. That P.O. Box is retrieved daily by a bonded armored car service employed by the bank. Checks are taken straight to the bank where they are scanned in by machines immediately upon arrival. Checks that come to us locally aren’t as secure and are entered by hand, thus being more prone to error.

There may be circumstances where it is more advantageous for your check to come to our office, and we certainly won’t refuse any such payments, but it is wiser to send your payment to the Phoenix P.O. Box unless otherwise instructed. If mailing time is a concern you can make true electronic payments using the Resident Center. There is no fee to process a payment if the payment method is the routing and account number from a bank account. You can log into your account or request one if you don’t have one by clicking here.

We are entirely local and only practice on the Missouri side of St. Louis Metropolitan Area. Banking services tailored specifically for homeowners and condominium associations are very specialized, and no local bank is fully equipped to meet all of our needs. While we believe in banking locally and supporting our local economy, and we worked with a local business bank for several years on that basis, eventually our company’s needs outgrew what the local bank could accommodate.

Thus, your community’s operating checking account, where your assessment payments are deposited to, is held by First Citizens Bank, and they are based in Phoenix, Arizona.

There are several ways to pay. Click here to learn about all of your options to make payments.

We can disclose the names of the board members, but we are not allowed to share their personal contact information. Please remember they are homeowners, like you. They are not paid for their work, and they have lives outside of their obligations to the association. One of our functions as management is to act as a communications liaison for the board. Additionally, by communicating through us, it ensures the message reaches all board members. Remember that a majority of the board makes decisions; not a single member.

We do not filter or edit communications to the board. Any message sent to us with instructions to send to the board will be sent verbatim. Even if the nature of your communication is to lodge a complaint about our company, we are obligated to and will deliver that message. The board will then decide upon the response and instruct us to send it back to you.

You can send correspondence to the board via mailed letter to our office, fax to (314) 380-3100 or email to service[AT]ajenning.com. Please remove [AT] and replace it with the “@” symbol when emailing.  Please be clear in your communication that it is directed to the board, not to management, and we will deliver that message and follow-up with a response.

A difference between our company and other larger property management companies is that we don’t “departmentalize” our work for your community. With them, no one person can answer all of your possible questions. With us, with limited exceptions, you do have a community manager capable of addressing all of your questions. However, the downside to this arrangement is that the one person you need to speak with may not always be immediately available.  They may be away from their desk, visiting communities, meeting with board members, contractors, other homeowners, etc.

For most needs, you should expect to hear back from us the same day or the next business day. Exceptions can occur if we are extraordinarily busy or the issue you need to discuss is complex, especially if it requires us to first obtain information from a third party to be able to answer. But for the most part, we get back to people the same day or next business day.

Yes, but only with an appointment. We contract for a phone receptionist service to ensure someone is always able to take your calls, but those workers are remote. None of our local staff members are receptionists assigned to be in the office full-time. Most of our staff are property managers, and they are often away from their desks visiting communities, attending meetings, etc. Most of the time there is at least one person in the office during office hours, but it may not be the person you need to talk to.

If you contact us in advance for an appointment, we can ensure the staff member you need to speak with is here when you come.

Our office hours are 9am to 5pm Monday through Friday, except for federal and major holidays. We are closed on the following holidays:

• New Year’s Day
• Martin Luther King Day
• Presidents Day
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Columbus Day
• Veterans Day
• Thanksgiving
• Black Friday
• Christmas Eve
• Christmas
• New Year’s Eve

In the event Independence Day, Christmas or New Year’s Day fall on a Thursday, we will also be closed the day after.

The association is made up of all homeowners in the community and is the governing entity of the community.

The association takes actions based on the direction of and decisions made by the board of directors. The board is composed of homeowners who volunteer their time and are either elected to their positions by the homeowners or appointed to fill vacancies by other board members. The board members are the true decision makers for your community.

Property management, which is our company, is hired by the board to handle the day-to-day administration of the association, carry out the decisions made by the board of directors and act as an advisor to the board. We are not the decision makers for your community except for powers delegated to us by the board, the governing documents or our management contract with your association.

Generally, no. If your improvements won’t affect any elements the association is responsible for, approval is not needed. This would include load-bearing walls and, more rarely applicable, plumbing and electrical systems that are common to the building.

Please note the lack of association approval needed does not mean permits from local government aren’t needed, and we are not qualified to say when you will and will not need a permit.

While it’s impossible to provide an all-inclusive list, a partial list is below. If your answer isn’t here, please ask us and we’ll get it published for the next person who may be wondering.

Roof: Homeowners are responsible for roof repair and replacement.

Interior Damage from Roof Leak: Homeowners are responsible for repairing interior damage from roof leaks.

Gutters & Downspouts: The association is responsible for repairs, replacement and cleaning of gutters and downspouts.

Plumbing: Plumbing is a homeowner responsibility to maintain, and there are no plumbing systems common to the association.

Sewer Back-Up: Sewer back-ups are a homeowner responsibility to clear or repair, as there are no shared sewer lines before the main.

Irrigation: The association is responsible for repairs, maintenance and replacement of components related to the irrigation system. Of note, the irrigation systems are fed by separate water meters with usage paid by the association.  A leak or other issue with the irrigation system, while it must be repaired, can not be responsible for increases in your personal water bill. If you notice an increase in your water consumption, it must be for a reason that exists within your villa’s plumbing, which is a homeowner responsibility to maintain.

Siding: The association is responsible for repair and replacement of siding.

Shutters: The association is responsible for repairs and replacement of shutters.

Exterior Doors & Doorframes: Homeowners are responsible for repair and replacement of exterior doors.

Windows & Screens: Windows and window screens are homeowner responsibility to maintain and repair. If windows are replaced, they must be aesthetically identical to the original windows.

Garage Doors: Homeowners are responsible for repair and replacement of garage doors.

Termite Protection & Damage: The association provides termite protection, which includes a warranty to cover any interior termite damage.

Patios: The association is responsible for repairs and replacement of patios.

Decks: The association is responsible for repairs and replacement of decks and deck materials, unless the deck has been enclosed or otherwise altered by the current or a previous homeowner.

Lawn Care: The association provides lawn care.

Snow Removal: Snow removal is provided by the association for driveways and the walkways up to porches. The city plows the public streets. Unless snow accumulation is greater than 2 inches the Board will decide whether snow should be removed or not. Homeowners should be prepared to remove lesser snowfall from their own property if desired.

Tree Maintenance: The association is responsible for tree maintenance and removal when needed.

Landscaping: The association is responsible for the maintenance, replacement and removal, when needed, of original landscaping. Any landscaping installed by a homeowner, which includes all landscaping that isn’t in the front of the property, is a homeowner responsibility to maintain.

Exterior Pest Control: : The association provides exterior pest control.

Exterior Hose Spigots:: Homeowners are responsible for repair and replacement of exterior spigots.

Mailboxes: The association is responsible for mailbox repairs and replacements.

Driveways: The association is responsible for repair and replacement of driveways.

Sidewalks & Walkways: The city is responsible for sidewalks. The walkways up to front porches from the driveway are the association’s responsibility to repair and replace.

Streets: The streets are public and maintained by the city, except for the last small section of Ladue Bluffs Crossing Drive.

Street Lights: Street lights are owned and operated by Ameren Missouri. Any street light outages or other damages should be reported to them at (314) 342-1111.

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

Tesson Roofing & Exteriors – (314) 616-9071 – kwolff[AT]tessonroofing.com
Builders Direct – (636) 336-2376 – support[AT]buildersdirectconnect.com
Wagner Roofing – (866) 864-9463 – gregc[AT]trustwagner.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

First Onsite – (314) 306-2923 – casey.vaught[AT]firstonsite.com
BluSky Restoration – (314) 330-4149 – angie.hickey[AT]goblusky.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

Certa Pro Painters – (636) 922-2917 – awiggins[AT]certapro.com
Pride Master, Inc. – (636) 532-0708 – office[AT]pridemasterinc.com
Superior Touch – (314) 805-2041 – superiortouch4u[AT]gmail.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

Reinhold Electric – (314) 631-1158 – katie[AT]reinholdelectric.com
Down to the Wire Electric – (636) 699-5498 – office[AT]dttwelectric.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

Superior Sewer Company – (314) 437-0522 – info[AT]superiorsewerco.com
Cast Iron King – (314) 319-4610 – castironking[AT]currently.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

YF Solutions – (636) 428-8090 – yfsolutions2022[AT]gmail.com
Pride Master, Inc. – (636) 532-0708 – office[AT]pridemasterinc.com
Big N’z Handyman Service – (636) 463-6023 – bignz34[AT]yahoo.com

If the exterior appearance of the property will change, you are adding something that doesn’t currently exist, or the work is on a major building component, you will need to obtain approval first.

Approval, if needed, can take 30-60 days, but most straightforward improvements consistent with the norm in the community, especially when others have already done the same, will usually come faster. You can learn more about this process and submit your request here.

Please note the association only issues approvals and denials on the basis of aesthetics. Approval of your proposal by the association does not substitute a permit, and we are not qualified to tell you with certainty when permits are necessary or not.

Different types of requests may take different timeframes to complete. Some types of contractors are quick to respond, while others may be scheduled out for a couple of weeks. Some items are seasonal and must be done at an appropriate time of year.

The primary reason for delays, however, are when costs exceed what we as management are allowed to spend without board approval or if your need is relatively common and will be combined with other similar needs to save the association money and keep your association assessments as low as possible.

You are welcome to inquire with us about your specific issue, but these are the most common reasons delays may occur.

Aside from contacting our office, you can log into your Resident Center account and click on Requests in the menu. You can also do so without an account by clicking here.

To be safe, you should cancel your autopay before the closing. It will stop automatically once we process in the new owner’s information, but that is dependent upon us receiving the closing proceeds from the title company. If you are closing near the end of a month and/or mail runs late, it is possible we will still have you in our systems when the next month starts, and you could be charged.

If this happens, we will issue a refund as soon as the buyer’s closing proceeds are received and processed. And if any charges were allocated to your ledger for a date after your closing, they will be removed retroactively. But it is much easier for you and for us if you cancel your autopay and prevent any mishaps from needing to be corrected later.

If you will own the property on the first day of the month, you should pay the entire month. When you close, your title company and the buyer’s title company will handle prorating the assessment and crediting you back for the days of the month you will no longer be the owner. Basically, the proration process is handled by the title companies, not on our end.

You can do this, but we will be forced to add a disclosure to the resale certificate form that any attachments being provided were not provided by us and can’t be guaranteed to be the most current, complete or accurate documents. This disclaimer must be offered because we can’t be certain of which documents you will use.

This is especially important as it pertains to current financial reports. Often we receive resale certificate orders which need a more current financial report that isn’t completed yet. We will then hold the order, not past the due date, until the most current report is completed. This is not a possibility if you exclude the document package.

Another area you may fall short on trying to do things this way are the governing documents. Often only the documents currently in effect are shared to the Resident Center to prevent confusion. For a resale certificate, all governing documents from the formation of the association should be included, including documents that have since been rendered obsolete by newer documents.

For the additional $30 you aren’t just getting the documents themselves; you are also getting our time and coordination to ensure all documents are complete and up-to-date. It is thus recommended to just get the full package. This also shifts the liability to us instead of you if anything is incorrect or inaccurate.

We charge for these documents to offset the amount of time our staff spends processing them, ensuring all of the documents are included and all information is accurate and current. Of course, some of this cost also covers the use of HomeWiseDocs.com to process these documents.

These services are intentionally not included in the management contract we have with your community for two reasons. First, there is no way to know how many of these documents we will need to process in a given timeframe to be able to account for it in our management fee. Second, by billing the homeowner who is selling their property it prevents all owners from having to share in the cost burden when there is no benefit to them, and it keeps the costs strictly allocated to the owner who is creating the need.

While our competitors all have their own processes that may differ from ours, we are not aware of any other competitor in our market who doesn’t charge for this process. Some charge at closing instead of upfront, some use different platforms such as CondoCerts or don’t use a third-party platform, but we aren’t aware of anyone who doesn’t charge in some capacity for this service.

We do receive anonymized data from HomeWiseDocs.com and review it once per year. We ensure the pricing is either in line with or below average for the market.

You can obtain this at HomeWiseDocs.com by ordering the Trustee Letter. If you have any questions about using their website to make your order, please contact them directly. We contract with HomeWiseDocs instead of other service providers to complete this process because they have excellent, US-based customer service when you need it. Do not order the Trustee Letter Package unless instructed to do so. The package includes documents you likely already received with the Resale Disclosure Package, and there’s no need to pay more to get the same documents twice.

However, before you do, even if you are following the instructions of your Realtor, please double check with the closer at your title company to make sure they want you to do this. The trustee letter, also called a demand letter, is a time-sensitive document your title company uses to prove there are no balances owed at closing and no unresolved violations. Or, if there is an outstanding balance or violation, the balance can be collected at closing and the buyer can go into their purchase knowing what violations they are inheriting liability for. If this is ordered too early the data will be out of date, and updates after a certain point cost additional fees. If it’s ordered too late, it may not be processed in enough time for closing. Usually, but not always, title companies will order these themselves and just ask you to provide the payment method. You don’t want to waste money double-ordering something already ordered, as once processed it’s non-refundable. You also don’t want to order this with the wrong timing. So please double check with your closer at the title company before you do this.

The resale certificate can be obtained by you our your Realtor at HomeWiseDocs.com. If you have any questions about using their website to make your order, please contact them directly. We contract with HomeWiseDocs instead of other similar providers to complete this process because they have excellent, US-based customer service when you need it.

It is worth noting that your association is considered an HOA or PUD, not a condominium association. Unlike condominium associations, resale certificates are not required by state law to be provided. However, in HOA/PUD communities with attached units and/or where maintenance services are provided by the association, it is commonly a requirement of a sales contract. Chances are you do need this, but we do offer the disclaimer that it is not required by state law as it is with condominiums.

The document you want to order will be called the Resale Disclosure Package. It is not called the resale certificate because this document has different requirements and different names in other states. The Resale Disclosure Package contains everything you need. Unless specifically instructed, do not order the Resale Disclosure outside of the package. This won’t include the required attachments you need.

You can read more about the resale documents available here.

Your association does not provide a master insurance policy. You should be carrying a full homeowners policy for your property. Please discuss this with your agent.

Either it’s your homeowners insurance they are seeking proof of and you’ll need to contact your agent, or they mistakenly believe a master insurance policy is provided by the association. One is not. In either case, please contact your agent for help.

Please ask your agent to submit a certificate of insurance or declarations pages to us by one of the following methods:

By mail to: Villas at Ladue Bluffs Homeowners Association
c/o A. Jenning Properties, Inc.
1000 Mid Rivers Mall Dr, Ste 6
St. Peters, MO 63376

By email to: service[AT]ajenning.com (replace [AT] with the “@” symbol)

By fax to: (314) 380-3100

If your agent names the association as an additional interest, as long as you don’t change insurance carriers, future proof of coverage should be sent automatically, and you then won’t need to do this again.

The association provides no insurance for your property. You should carry a full homeowners insurance policy.

First, congratulations on the purchase of your new home, and welcome to the community!

At closing, the title company should have collected the first full month’s assessment from you, so you shouldn’t owe any assessments out-of-pocket until your second full month. Sometimes the title companies don’t follow our instructions on this, but most often they do.

Once we receive that first full month the title company collected from you at closing, we will set up an account for you and mail out a welcome letter. That letter will include your account number and how to get set up with the Resident Center, if you choose to. There is nothing you need to do until you receive that letter, and since your first full month has already been paid, there should be sufficient time for the title company to send your closing proceeds to us and for us to send our welcome letter to you.

If you choose a fixed amount, the software will always withdraw that amount and that amount only on the day of your choosing. If that amount is too little, too much, no longer matches the assessments as the years go by and the amounts change, it will still just pull the same amount on the same day each month.

We recommend using the “Entire balance” setting with no maximum. This will give you the ability to set it and forget it. If you are ever underpaid for any reason, it will pull the extra amount outstanding. If you’re ever overpaid, it will reduce your payment by the amount of the overpayment. As assessments change over the years, you will not need to readjust it.

The one warning we offer is for early payers: When you use the “Entire balance” setting, the software can only see 5 days into the future. If you set your payment date too early, especially on 31-day months, it may not be able to see the future charges on the date you chose and thus won’t pull any amount out. We recommend choosing the 27th as your withdrawal date to prevent this from happening.

This could be for a few reasons you’d be on autopay but still have an outstanding balance..

You may have your autopay set to a fixed amount or you have a cap on the “Entire balance” setting that is less than the assessment amount. You need to adjust this to make sure your autopay is capturing the full amount.

From the main screen in the Resident Center, click Payments in the menu, then click “Edit” on your scheduled payment to make the changes. We advise choosing the “Entire balance” setting without a maximum amount. That will ensure your autopay changes as the years go on and the assessments increase or decrease over time.

The “Entire balance” option was introduced by our software provider in late 2023. If you’ve been with us longer than that, you probably set up your autopay with the fixed amount setting because it was all that was available at the time. We recommend switching so you don’t have to remember to adjust it every year anymore as assessments change.

The other potential reason is that you are paying your assessments early, and it’s too early for the software to see the upcoming charges. Our software can only see charges 5 days into the future. Especially if you picked a date like the 25th or 26th, this may be close enough to the end of the month in some months but not in 31 day months. If you choose the 27th, you will always be within 5 days of the end of the month and you shouldn’t have this problem. If your payment seems to be pulling every other month, which may also be causing you to incur late fees on the unpaid balance, this is almost certainly the reason. Just change your withdrawal date to the 27th. If you incurred late fees as a result of an issue like this, please enter a balance dispute with us by clicking here. This is an understandable mistake, and we can waive your late fees.

It may be necessary to make a one-time payment to correct the amount your payments have been short. You can do this by clicking the “Make a payment” button. You will be warned that you already have a scheduled autopay. Proceeding by clicking the “Yes, make payment” button will not interfere with your existing autopay going forward. When you make the one-time payment, please manually enter the amount to not pay the late fees and then enter a balance dispute by clicking here so we can remove them. If you pay them and we remove them, we don’t have the ability to electronically reverse the payment back to you. You will have to wait for a paper refund check in the mail. This is more easily avoided by just not paying the late fees and entering the balance dispute for us to fix it.

There could be for a few reasons your autopay didn’t withdraw.

First, please double-check your email. If your payment was rejected by your bank, you should have received an email with the reason your bank refused the payment.

The next most common reason is that your autopay is set to “Entire Balance” instead of a fixed amount and the date you chose your payment to withdraw is too early. Our software can only see charges 5 days into the future. Especially if you picked a date like the 25th or 26th, this may be close enough to the end of the month in some months but not in 31 day months. If you choose the 27th, you will always be within 5 days of the end of the month and you shouldn’t have this problem.

Lastly, very rarely, it sometimes just doesn’t work. In our experience, out of all of the communities and individual homes under our management, we see this occur once or twice a year. To know if the problem is on our end, when you log into your account click “Payments” in the menu and look at “Scheduled payments” at the top of the page. If the date is in the past, the failure was on our end. You can fix this yourself by clicking “Edit” on that payment and changing the date to the next date you want it to pull a payment to a future date. If you aren’t comfortable doing this, we are happy to help if you contact us via email at service[AT]ajenning.com. Please change the [AT] to the “@” symbol when emailing. Please email for help on this issue; don’t call. In order to make changes to your account for you, we need evidence of your permission in writing.

Regardless of the reason your autopay didn’t pull, it may be necessary to make a one-time payment to correct the error. You can do this by clicking the “Make a payment” button. You will be warned that you already have a scheduled autopay. Proceeding by clicking the “Yes, make payment” button will not interfere with your existing autopay going forward.

If you received a late notice, but your payment was received, this could be for a few reasons.

First, please double-check the date on the late notice versus the date your payment cleared. Very often late notices and payments cross each other in the mail.

Second, please review the statement attachment to the late notice, and log into the Resident Center and click Payments if you need to see more of your account history. It’s possible you have an outstanding balance from previously and your payment didn’t sufficiently cover it.

Third, if you paid via online banking, please be advised these are not true electronic transactions. A check is sent on your behalf from your bank, which does make it subject to the same potential issues with USPS had you mailed a paper check yourself. Please also be advised, some banks will show the payment as “cleared” on your end either as soon as they send the check or when they believe the check will arrive. The only way to pay from truly electronic means is through the Resident Center, and payments made using a bank account’s routing and account number carry no convenience fees and are instantly credited to the account.

If after reading this you still don’t understand the reason for your balance, you can dispute or inquire further about your balance by clicking here and completing the form.

Your payments are considered due by the first of the month and late if not received by the 30th. If your payment is late, an interest rate of 18% applies.

Assessment amounts are decided by and derived from the annual budget. Your association’s known, contracted and reasonably anticipated expenses are totaled each year, the amount of income needed to pay those expenses is totaled, and each owner is assessed their proportional share of the expenses in accordance with the community’s governing documents.

A copy of your association’s budget can’t be shared publicly, as it is a proprietary document of your association. However, if you log into the Resident Center, under the Documents menu item and the Budgets & Assessments category, you can download a copy of the current budget. Likewise, under the Financial Reports category in the documents section you can download the monthly financial reports to see how your association’s money is being spent.

You pay your association, not A. Jenning Properties. It is a very common misconception that homeowners directly pay the management company.

A. Jenning Properties is a contracted property management company, much in the sense that your community contracts for other services. And just as other service providers can be hired, fired and renewed when their contracts end, the same applies to our company. We do handle collecting your assessments, but that’s not “our money”. It belongs to your association. We are paid a flat contracted fee for our services.

Likewise, we don’t provide any physical maintenance services, and with only exceptions of the lowest, non-recurring costs, we don’t choose which companies provide services at your community. These decisions are made by the Board of Directors. Our job is to oversee those contractors, make sure they are performing to their contract specifications and address any issues that may arise. But their contracts are with your association, not with our management company. We have no profit-sharing arrangements with any contractors, or in other words, we receive no “kick-backs”. We have no motivation in the selection or recommendation of contractors other than who we feel will best serve your community’s needs.

The entity you are paying is your community association, not our company. The association is a non-profit entity, and it does not require homeowners to pay any assessments beyond what is needed to fund the community’s expenses and make contributions to its long-term reserves. Of course, part of your money goes towards paying our management contract fee, but that’s not a direct payment. You pay your association, and your association pays us, among its other bills.

You can set up automatic payments without having an online Resident Center account. Please click here to download a copy of the form. Please print this out, complete it and mail it into us at the address on the form. Do not mail this form to the Phoenix P.O. Box, as that is for payments only. Please don’t fax or email this form. It will contain your sensitive bank data once complete, and these are not secure submission methods.

Please note the form is designed to accommodate automatic payments for both credit cards and bank accounts. You do not need to fill out sections that aren’t relevant to your payment method. It is recommended that you use a bank account’s routing and account number, as there is no additional fee for this payment method. If you are at all unsure which information is being requested, please simply send a voided check in with the form.

Depending on who you bank with, they may report a payment as cleared when they mail the payment or when they anticipate the payment will be received, but not when or if it is actually received. We see this commonly with Bank of America, US Bank and Regions Bank, among others. The date our records reflect your payment was received is 100% accurate. If our records show we haven’t received your payment, we have not.

However, it should also be noted that the bank transmits their payment data to our software overnight for the previous day. Thus, if you check your account with us the same day your bank shows the payment as cleared, it will show your payment hasn’t been received  because the bank and software haven’t synchronized yet. You can check our records the following day, and it should then reflect your payment. Once posted, your payment will be reflected as received on the correct date. While the data transfer is always a day behind, the date the payment was actually received will be recorded accurately.

When you send a check through online bill pay with your bank, this is not a true electronic payment. The bank is mailing a check on your behalf, and those checks are subject to the same delays or losses as anything else sent through USPS. We have inquired about true electronic processing with the bank, and expressed willingness to pay for this service. We are told our company doesn’t do a significant enough volume of payments to qualify. This isn’t only because we are a small management company. According to them, only the largest management companies qualify, none of which operate in St. Louis.

The only way to make true electronic payments is through the Resident Center. There is no fee to process a payment if the payment method is the routing and account number from a bank account. You can log into your account or request one if you don’t have one by clicking here.

You can mail your payments to our office, but it’s not advisable unless we specifically instruct you to do so.

First, it doesn’t necessarily save transit time to do so. We work in a managed office building where the front desk sorts the mail for all of the business tenants here. That adds a one-day delay to all mail we receive here.

Second, from a security standpoint, it means your payment will first pass through the hands of our landlord’s staff. While they are trustworthy people, they are not employees of our company, and if a mistake happens it’s not possible for us to hold anyone accountable.

Third, from a security and accuracy perspective, it is better payments go to the Phoenix P.O. Box. That P.O. Box is retrieved daily by a bonded armored car service employed by the bank. Checks are taken straight to the bank where they are scanned in by machines immediately upon arrival. Checks that come to us locally aren’t as secure and are entered by hand, thus being more prone to error.

There may be circumstances where it is more advantageous for your check to come to our office, and we certainly won’t refuse any such payments, but it is wiser to send your payment to the Phoenix P.O. Box unless otherwise instructed. If mailing time is a concern you can make true electronic payments using the Resident Center. There is no fee to process a payment if the payment method is the routing and account number from a bank account. You can log into your account or request one if you don’t have one by clicking here.

We are entirely local and only practice on the Missouri side of St. Louis Metropolitan Area. Banking services tailored specifically for homeowners and condominium associations are very specialized, and no local bank is fully equipped to meet all of our needs. While we believe in banking locally and supporting our local economy, and we worked with a local business bank for several years on that basis, eventually our company’s needs outgrew what the local bank could accommodate.

Thus, your community’s operating checking account, where your assessment payments are deposited to, is held by First Citizens Bank, and they are based in Phoenix, Arizona.

There are several ways to pay. Click here to learn about all of your options to make payments.

We can disclose the names of the board members, but we are not allowed to share their personal contact information. Please remember they are homeowners, like you. They are not paid for their work, and they have lives outside of their obligations to the association. One of our functions as management is to act as a communications liaison for the board. Additionally, by communicating through us, it ensures the message reaches all board members. Remember that a majority of the board makes decisions; not a single member.

We do not filter or edit communications to the board. Any message sent to us with instructions to send to the board will be sent verbatim. Even if the nature of your communication is to lodge a complaint about our company, we are obligated to and will deliver that message. The board will then decide upon the response and instruct us to send it back to you.

You can send correspondence to the board via mailed letter to our office, fax to (314) 380-3100 or email to service[AT]ajenning.com. Please remove [AT] and replace it with the “@” symbol when emailing.  Please be clear in your communication that it is directed to the board, not to management, and we will deliver that message and follow-up with a response.

A difference between our company and other larger property management companies is that we don’t “departmentalize” our work for your community. With them, no one person can answer all of your possible questions. With us, with limited exceptions, you do have a community manager capable of addressing all of your questions. However, the downside to this arrangement is that the one person you need to speak with may not always be immediately available.  They may be away from their desk, visiting communities, meeting with board members, contractors, other homeowners, etc.

For most needs, you should expect to hear back from us the same day or the next business day. Exceptions can occur if we are extraordinarily busy or the issue you need to discuss is complex, especially if it requires us to first obtain information from a third party to be able to answer. But for the most part, we get back to people the same day or next business day.

Yes, but only with an appointment. We contract for a phone receptionist service to ensure someone is always able to take your calls, but those workers are remote. None of our local staff members are receptionists assigned to be in the office full-time. Most of our staff are property managers, and they are often away from their desks visiting communities, attending meetings, etc. Most of the time there is at least one person in the office during office hours, but it may not be the person you need to talk to.

If you contact us in advance for an appointment, we can ensure the staff member you need to speak with is here when you come.

Our office hours are 9am to 5pm Monday through Friday, except for federal and major holidays. We are closed on the following holidays:

• New Year’s Day
• Martin Luther King Day
• Presidents Day
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Columbus Day
• Veterans Day
• Thanksgiving
• Black Friday
• Christmas Eve
• Christmas
• New Year’s Eve

In the event Independence Day, Christmas or New Year’s Day fall on a Thursday, we will also be closed the day after.

The association is made up of all homeowners in the community and is the governing entity of the community.

The association takes actions based on the direction of and decisions made by the board of directors. The board is composed of homeowners who volunteer their time and are either elected to their positions by the homeowners or appointed to fill vacancies by other board members. The board members are the true decision makers for your community.

Property management, which is our company, is hired by the board to handle the day-to-day administration of the association, carry out the decisions made by the board of directors and act as an advisor to the board. We are not the decision makers for your community except for powers delegated to us by the board, the governing documents or our management contract with your association.

Both the streets and sidewalks in your community are public property, and any issues should be reported to O’Fallon Public Works Department’s Streets Division. You can reach them at (636) 379-3807.

Generally, no. If your improvements won’t affect any elements the association is responsible for, approval is not needed. This would include load-bearing walls and, more rarely applicable, plumbing and electrical systems that are common to the building.

Please note the lack of association approval needed does not mean permits from local government aren’t needed, and we are not qualified to say when you will and will not need a permit.

While it’s impossible to provide an all-inclusive list, a partial list is below. If your answer isn’t here, please ask us and we’ll get it published for the next person who may be wondering.

Roof: The association is responsible for roof repairs and replacement.

Interior Damage from Roof Leak: Homeowners are responsible for repairing interior damage from roof leaks.

Gutters & Downspouts: The association is responsible for repairs, replacement and cleaning of gutters and downspouts.

Irrigation: Homeowners who have irrigation systems are responsible for their repair, maintenance and replacement of components as needed.

Plumbing: Plumbing is a homeowner responsibility to maintain, and there are no plumbing systems common to the association.

Sewer Back-Up: Sewer back-ups are a homeowner responsibility to clear or repair, as there are no shared sewer lines before the main.

Siding: Homeowners are responsible for repair and replacement of siding.

Exterior Doors & Doorframes: Homeowners are responsible for repair and replacement of exterior doors.

Windows & Screens: Windows and window screens are homeowner responsibility to maintain and repair. If windows are replaced, they must be aesthetically identical to the original windows.

Light Fixtures: Homeowners are responsible to repair and replace light fixtures.

Foundation: Homeowners are responsible for the foundation.

Garage Doors: Homeowners are responsible for repair and replacement of garage doors.

Termite Protection & Damage: Homeowners are responsible for termite defense and damage caused by termites.

Patios: Homeowners are responsible for repairs and replacement of patios.

Decks: Homeowners are responsible for repairs and replacement of decks and deck materials.

Lawn Care: The association provides lawn care.

Snow Removal: Snow removal is provided by the association for driveways and the walkways up to porches. The city plows the public streets. Unless snow accumulation is greater than 2 inches the Board will decide whether snow should be removed or not. Homeowners should be prepared to remove lesser snowfall from their own property if desired.

Tree Maintenance: The association provides tree maintenance, except for trees which are not original to development and were planted by a homeowner.

Landscaping: The association is responsible for the maintenance and removal, when needed, of original landscaping. Any landscaping installed by a homeowner, which includes all landscaping that isn’t in the front of the property, is a homeowner responsibility to maintain.

Exterior Pest Control: : Homeowners are responsible for exterior pest control as needed.

Exterior Hose Spigots:: Homeowners are responsible for repair and replacement of exterior spigots of exterior spigots.

Fencing: The perimeter fencing along Sommers Road is the association’s responsibility to maintain.

Driveways: Homeowners are responsible for repairs and replacement of driveways.

Sidewalks & Walkways: The city is responsible for sidewalks. The walkways up to front porches from the driveway are homeowner responsibility to repair and replace.

Streets: The streets are public and maintained by the city.

Street Lights: Street lights are owned and operated by Cuivre River. Any street light outages or other damages should be reported to them at (800) 392-3709.

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

A-1 Concrete Leveling – (636) 529-0635 – stlouis[AT]a1concrete.com
Crowder Construction – (636) 861-9095 – office[AT]pridemasterinc.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

Tesson Roofing & Exteriors – (314) 616-9071 – kwolff[AT]tessonroofing.com
Builders Direct – (636) 336-2376 – support[AT]buildersdirectconnect.com
Wagner Roofing – (866) 864-9463 – gregc[AT]trustwagner.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

First Onsite – (314) 306-2923 – casey.vaught[AT]firstonsite.com
BluSky Restoration – (314) 330-4149 – angie.hickey[AT]goblusky.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

Certa Pro Painters – (636) 922-2917 – awiggins[AT]certapro.com
Pride Master, Inc. – (636) 532-0708 – office[AT]pridemasterinc.com
Superior Touch – (314) 805-2041 – superiortouch4u[AT]gmail.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

Reinhold Electric – (314) 631-1158 – katie[AT]reinholdelectric.com
Down to the Wire Electric – (636) 699-5498 – office[AT]dttwelectric.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

Superior Sewer Company – (314) 437-0522 – info[AT]superiorsewerco.com
Cast Iron King – (314) 319-4610 – castironking[AT]currently.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

YF Solutions – (636) 428-8090 – yfsolutions2022[AT]gmail.com
Pride Master, Inc. – (636) 532-0708 – office[AT]pridemasterinc.com
Big N’z Handyman Service – (636) 463-6023 – bignz34[AT]yahoo.com

If the exterior appearance of the property will change, you are adding something that doesn’t currently exist, or the work is on a major building component, you will need to obtain approval first.

Approval, if needed, can take 30-60 days, but most straightforward improvements consistent with the norm in the community, especially when others have already done the same, will usually come faster. You can learn more about this process and submit your request here.

Please note the association only issues approvals and denials on the basis of aesthetics. Approval of your proposal by the association does not substitute a permit, and we are not qualified to tell you with certainty when permits are necessary or not.

Different types of requests may take different timeframes to complete. Some types of contractors are quick to respond, while others may be scheduled out for a couple of weeks. Some items are seasonal and must be done at an appropriate time of year.

The primary reason for delays, however, are when costs exceed what we as management are allowed to spend without board approval or if your need is relatively common and will be combined with other similar needs to save the association money and keep your association assessments as low as possible.

You are welcome to inquire with us about your specific issue, but these are the most common reasons delays may occur.

Aside from contacting our office, you can log into your Resident Center account and click on Requests in the menu. You can also do so without an account by clicking here.

To be safe, you should cancel your autopay before the closing. It will stop automatically once we process in the new owner’s information, but that is dependent upon us receiving the closing proceeds from the title company. If you are closing near the end of a month and/or mail runs late, it is possible we will still have you in our systems when the next month starts, and you could be charged.

If this happens, we will issue a refund as soon as the buyer’s closing proceeds are received and processed. And if any charges were allocated to your ledger for a date after your closing, they will be removed retroactively. But it is much easier for you and for us if you cancel your autopay and prevent any mishaps from needing to be corrected later.

If you will own the property on the first day of the month, you should pay the entire month. When you close, your title company and the buyer’s title company will handle prorating the assessment and crediting you back for the days of the month you will no longer be the owner. Basically, the proration process is handled by the title companies, not on our end.

You can do this, but we will be forced to add a disclosure to the resale certificate form that any attachments being provided were not provided by us and can’t be guaranteed to be the most current, complete or accurate documents. This disclaimer must be offered because we can’t be certain of which documents you will use.

This is especially important as it pertains to current financial reports. Often we receive resale certificate orders which need a more current financial report that isn’t completed yet. We will then hold the order, not past the due date, until the most current report is completed. This is not a possibility if you exclude the document package.

Another area you may fall short on trying to do things this way are the governing documents. Often only the documents currently in effect are shared to the Resident Center to prevent confusion. For a resale certificate, all governing documents from the formation of the association should be included, including documents that have since been rendered obsolete by newer documents.

For the additional $30 you aren’t just getting the documents themselves; you are also getting our time and coordination to ensure all documents are complete and up-to-date. It is thus recommended to just get the full package. This also shifts the liability to us instead of you if anything is incorrect or inaccurate.

We charge for these documents to offset the amount of time our staff spends processing them, ensuring all of the documents are included and all information is accurate and current. Of course, some of this cost also covers the use of HomeWiseDocs.com to process these documents.

These services are intentionally not included in the management contract we have with your community for two reasons. First, there is no way to know how many of these documents we will need to process in a given timeframe to be able to account for it in our management fee. Second, by billing the homeowner who is selling their property it prevents all owners from having to share in the cost burden when there is no benefit to them, and it keeps the costs strictly allocated to the owner who is creating the need.

While our competitors all have their own processes that may differ from ours, we are not aware of any other competitor in our market who doesn’t charge for this process. Some charge at closing instead of upfront, some use different platforms such as CondoCerts or don’t use a third-party platform, but we aren’t aware of anyone who doesn’t charge in some capacity for this service.

We do receive anonymized data from HomeWiseDocs.com and review it once per year. We ensure the pricing is either in line with or below average for the market.

You can obtain this at HomeWiseDocs.com by ordering the Trustee Letter. If you have any questions about using their website to make your order, please contact them directly. We contract with HomeWiseDocs instead of other service providers to complete this process because they have excellent, US-based customer service when you need it. Do not order the Trustee Letter Package unless instructed to do so. The package includes documents you likely already received with the Resale Disclosure Package, and there’s no need to pay more to get the same documents twice.

However, before you do, even if you are following the instructions of your Realtor, please double check with the closer at your title company to make sure they want you to do this. The trustee letter, also called a demand letter, is a time-sensitive document your title company uses to prove there are no balances owed at closing and no unresolved violations. Or, if there is an outstanding balance or violation, the balance can be collected at closing and the buyer can go into their purchase knowing what violations they are inheriting liability for. If this is ordered too early the data will be out of date, and updates after a certain point cost additional fees. If it’s ordered too late, it may not be processed in enough time for closing. Usually, but not always, title companies will order these themselves and just ask you to provide the payment method. You don’t want to waste money double-ordering something already ordered, as once processed it’s non-refundable. You also don’t want to order this with the wrong timing. So please double check with your closer at the title company before you do this.

The resale certificate can be obtained by you our your Realtor at HomeWiseDocs.com. If you have any questions about using their website to make your order, please contact them directly. We contract with HomeWiseDocs instead of other similar providers to complete this process because they have excellent, US-based customer service when you need it.

It is worth noting that your association is considered an HOA or PUD, not a condominium association. Unlike condominium associations, resale certificates are not required by state law to be provided. However, in HOA/PUD communities with attached units and/or where maintenance services are provided by the association, it is commonly a requirement of a sales contract. Chances are you do need this, but we do offer the disclaimer that it is not required by state law as it is with condominiums.

The document you want to order will be called the Resale Disclosure Package. It is not called the resale certificate because this document has different requirements and different names in other states. The Resale Disclosure Package contains everything you need. Unless specifically instructed, do not order the Resale Disclosure outside of the package. This won’t include the required attachments you need.

You can read more about the resale documents available here.

These types of questions should be directed to the association’s insurance broker. As property management, even if we believe we know the answers, we’re not qualified to answer these questions and may omit important information. Your agent can contact the broker using the information below:

Brokerage: The Daniel & Henry Company
Agent: Jim Ruebsam
Phone: (314) 444-1993
Email: ruebsamj[AT]danielandhenry.com
Replace the [AT] with the “@” symbol when sending an email.

Please click here to submit your request. It will be automatically processed by the association’s insurance broker. You will need to attach a copy of the letter you received, specifically the portion including the mortgagee clause. This is usually the name of the mortgage company, their address, and may include other information like your loan number. A photo of this instead of a true scan of the document is fine as long as the picture is clear enough for the broker to read.

Unlike maintenance where there is mostly a separation of responsibilities based on what is outside versus inside, insurance is all about dollar amounts. If your home sustains damage, even to components the association is normally responsible for, if it doesn’t reach the association’s master insurance policy deductible, you must file the claim with your insurance carrier. Likewise, if you sustain damage to the interior or other elements you are responsible for, but the damage exceeds the master policy deductible, your insurance only covers the damage up to the master policy deductible. The master policy covers everything beyond it. This type of coverage is called Loss Assessment, and it’s important you carry enough coverage to prevent a situation where there is a gap between your policy and the association’s.

Master policies never cover your personal contents, temporary lodging or liabilities you create, so you should always carry coverage for this.

As this website is public facing, we can’t disclose details of your community’s insurance policy here. If you log into the Resident Center, under the Documents menu item and the Insurance Documents category, you can download a copy of the current policy. It is recommended you share this with your agent so they can help identify any areas where you may be underinsured or paying for coverage you don’t need, and they can adjust your policy and premiums accordingly.

First, congratulations on the purchase of your new home, and welcome to the community!

At closing, the title company should have collected the first full month’s assessment from you, so you shouldn’t owe any assessments out-of-pocket until your second full month. Sometimes the title companies don’t follow our instructions on this, but most often they do.

Once we receive that first full month the title company collected from you at closing, we will set up an account for you and mail out a welcome letter. That letter will include your account number and how to get set up with the Resident Center, if you choose to. There is nothing you need to do until you receive that letter, and since your first full month has already been paid, there should be sufficient time for the title company to send your closing proceeds to us and for us to send our welcome letter to you.

If you choose a fixed amount, the software will always withdraw that amount and that amount only on the day of your choosing. If that amount is too little, too much, no longer matches the assessments as the years go by and the amounts change, it will still just pull the same amount on the same day each month.

We recommend using the “Entire balance” setting with no maximum. This will give you the ability to set it and forget it. If you are ever underpaid for any reason, it will pull the extra amount outstanding. If you’re ever overpaid, it will reduce your payment by the amount of the overpayment. As assessments change over the years, you will not need to readjust it.

The one warning we offer is for early payers: When you use the “Entire balance” setting, the software can only see 5 days into the future. If you set your payment date too early, especially on 31-day months, it may not be able to see the future charges on the date you chose and thus won’t pull any amount out. We recommend choosing the 27th as your withdrawal date to prevent this from happening.

This could be for a few reasons you’d be on autopay but still have an outstanding balance..

You may have your autopay set to a fixed amount or you have a cap on the “Entire balance” setting that is less than the assessment amount. You need to adjust this to make sure your autopay is capturing the full amount.

From the main screen in the Resident Center, click Payments in the menu, then click “Edit” on your scheduled payment to make the changes. We advise choosing the “Entire balance” setting without a maximum amount. That will ensure your autopay changes as the years go on and the assessments increase or decrease over time.

The “Entire balance” option was introduced by our software provider in late 2023. If you’ve been with us longer than that, you probably set up your autopay with the fixed amount setting because it was all that was available at the time. We recommend switching so you don’t have to remember to adjust it every year anymore as assessments change.

The other potential reason is that you are paying your assessments early, and it’s too early for the software to see the upcoming charges. Our software can only see charges 5 days into the future. Especially if you picked a date like the 25th or 26th, this may be close enough to the end of the month in some months but not in 31 day months. If you choose the 27th, you will always be within 5 days of the end of the month and you shouldn’t have this problem. If your payment seems to be pulling every other month, which may also be causing you to incur late fees on the unpaid balance, this is almost certainly the reason. Just change your withdrawal date to the 27th. If you incurred late fees as a result of an issue like this, please enter a balance dispute with us by clicking here. This is an understandable mistake, and we can waive your late fees.

It may be necessary to make a one-time payment to correct the amount your payments have been short. You can do this by clicking the “Make a payment” button. You will be warned that you already have a scheduled autopay. Proceeding by clicking the “Yes, make payment” button will not interfere with your existing autopay going forward. When you make the one-time payment, please manually enter the amount to not pay the late fees and then enter a balance dispute by clicking here so we can remove them. If you pay them and we remove them, we don’t have the ability to electronically reverse the payment back to you. You will have to wait for a paper refund check in the mail. This is more easily avoided by just not paying the late fees and entering the balance dispute for us to fix it.

There could be for a few reasons your autopay didn’t withdraw.

First, please double-check your email. If your payment was rejected by your bank, you should have received an email with the reason your bank refused the payment.

The next most common reason is that your autopay is set to “Entire Balance” instead of a fixed amount and the date you chose your payment to withdraw is too early. Our software can only see charges 5 days into the future. Especially if you picked a date like the 25th or 26th, this may be close enough to the end of the month in some months but not in 31 day months. If you choose the 27th, you will always be within 5 days of the end of the month and you shouldn’t have this problem.

Lastly, very rarely, it sometimes just doesn’t work. In our experience, out of all of the communities and individual homes under our management, we see this occur once or twice a year. To know if the problem is on our end, when you log into your account click “Payments” in the menu and look at “Scheduled payments” at the top of the page. If the date is in the past, the failure was on our end. You can fix this yourself by clicking “Edit” on that payment and changing the date to the next date you want it to pull a payment to a future date. If you aren’t comfortable doing this, we are happy to help if you contact us via email at service[AT]ajenning.com. Please change the [AT] to the “@” symbol when emailing. Please email for help on this issue; don’t call. In order to make changes to your account for you, we need evidence of your permission in writing.

Regardless of the reason your autopay didn’t pull, it may be necessary to make a one-time payment to correct the error. You can do this by clicking the “Make a payment” button. You will be warned that you already have a scheduled autopay. Proceeding by clicking the “Yes, make payment” button will not interfere with your existing autopay going forward.

If you received a late notice, but your payment was received, this could be for a few reasons.

First, please double-check the date on the late notice versus the date your payment cleared. Very often late notices and payments cross each other in the mail.

Second, please review the statement attachment to the late notice, and log into the Resident Center and click Payments if you need to see more of your account history. It’s possible you have an outstanding balance from previously and your payment didn’t sufficiently cover it.

Third, if you paid via online banking, please be advised these are not true electronic transactions. A check is sent on your behalf from your bank, which does make it subject to the same potential issues with USPS had you mailed a paper check yourself. Please also be advised, some banks will show the payment as “cleared” on your end either as soon as they send the check or when they believe the check will arrive. The only way to pay from truly electronic means is through the Resident Center, and payments made using a bank account’s routing and account number carry no convenience fees and are instantly credited to the account.

If after reading this you still don’t understand the reason for your balance, you can dispute or inquire further about your balance by clicking here and completing the form.

Your payments are considered due by the first of the month and late if not received by the 15th. If your payment is late, a late fee of $25 and interest at a rate of 10% applies.

Assessment amounts are decided by and derived from the annual budget. Your association’s known, contracted and reasonably anticipated expenses are totaled each year, the amount of income needed to pay those expenses is totaled, and each owner is assessed their proportional share of the expenses in accordance with the community’s governing documents.

A copy of your association’s budget can’t be shared publicly, as it is a proprietary document of your association. However, if you log into the Resident Center, under the Documents menu item and the Budgets & Assessments category, you can download a copy of the current budget. Likewise, under the Financial Reports category in the documents section you can download the monthly financial reports to see how your association’s money is being spent.

You pay your association, not A. Jenning Properties. It is a very common misconception that homeowners directly pay the management company.

A. Jenning Properties is a contracted property management company, much in the sense that your community contracts for other services. And just as other service providers can be hired, fired and renewed when their contracts end, the same applies to our company. We do handle collecting your assessments, but that’s not “our money”. It belongs to your association. We are paid a flat contracted fee for our services.

Likewise, we don’t provide any physical maintenance services, and with only exceptions of the lowest, non-recurring costs, we don’t choose which companies provide services at your community. These decisions are made by the Board of Directors. Our job is to oversee those contractors, make sure they are performing to their contract specifications and address any issues that may arise. But their contracts are with your association, not with our management company. We have no profit-sharing arrangements with any contractors, or in other words, we receive no “kick-backs”. We have no motivation in the selection or recommendation of contractors other than who we feel will best serve your community’s needs.

The entity you are paying is your community association, not our company. The association is a non-profit entity, and it does not require homeowners to pay any assessments beyond what is needed to fund the community’s expenses and make contributions to its long-term reserves. Of course, part of your money goes towards paying our management contract fee, but that’s not a direct payment. You pay your association, and your association pays us, among its other bills.

You can set up automatic payments without having an online Resident Center account. Please click here to download a copy of the form. Please print this out, complete it and mail it into us at the address on the form. Do not mail this form to the Phoenix P.O. Box, as that is for payments only. Please don’t fax or email this form. It will contain your sensitive bank data once complete, and these are not secure submission methods.

Please note the form is designed to accommodate automatic payments for both credit cards and bank accounts. You do not need to fill out sections that aren’t relevant to your payment method. It is recommended that you use a bank account’s routing and account number, as there is no additional fee for this payment method. If you are at all unsure which information is being requested, please simply send a voided check in with the form.

Depending on who you bank with, they may report a payment as cleared when they mail the payment or when they anticipate the payment will be received, but not when or if it is actually received. We see this commonly with Bank of America, US Bank and Regions Bank, among others. The date our records reflect your payment was received is 100% accurate. If our records show we haven’t received your payment, we have not.

However, it should also be noted that the bank transmits their payment data to our software overnight for the previous day. Thus, if you check your account with us the same day your bank shows the payment as cleared, it will show your payment hasn’t been received  because the bank and software haven’t synchronized yet. You can check our records the following day, and it should then reflect your payment. Once posted, your payment will be reflected as received on the correct date. While the data transfer is always a day behind, the date the payment was actually received will be recorded accurately.

When you send a check through online bill pay with your bank, this is not a true electronic payment. The bank is mailing a check on your behalf, and those checks are subject to the same delays or losses as anything else sent through USPS. We have inquired about true electronic processing with the bank, and expressed willingness to pay for this service. We are told our company doesn’t do a significant enough volume of payments to qualify. This isn’t only because we are a small management company. According to them, only the largest management companies qualify, none of which operate in St. Louis.

The only way to make true electronic payments is through the Resident Center. There is no fee to process a payment if the payment method is the routing and account number from a bank account. You can log into your account or request one if you don’t have one by clicking here.

You can mail your payments to our office, but it’s not advisable unless we specifically instruct you to do so.

First, it doesn’t necessarily save transit time to do so. We work in a managed office building where the front desk sorts the mail for all of the business tenants here. That adds a one-day delay to all mail we receive here.

Second, from a security standpoint, it means your payment will first pass through the hands of our landlord’s staff. While they are trustworthy people, they are not employees of our company, and if a mistake happens it’s not possible for us to hold anyone accountable.

Third, from a security and accuracy perspective, it is better payments go to the Phoenix P.O. Box. That P.O. Box is retrieved daily by a bonded armored car service employed by the bank. Checks are taken straight to the bank where they are scanned in by machines immediately upon arrival. Checks that come to us locally aren’t as secure and are entered by hand, thus being more prone to error.

There may be circumstances where it is more advantageous for your check to come to our office, and we certainly won’t refuse any such payments, but it is wiser to send your payment to the Phoenix P.O. Box unless otherwise instructed. If mailing time is a concern you can make true electronic payments using the Resident Center. There is no fee to process a payment if the payment method is the routing and account number from a bank account. You can log into your account or request one if you don’t have one by clicking here.

We are entirely local and only practice on the Missouri side of St. Louis Metropolitan Area. Banking services tailored specifically for homeowners and condominium associations are very specialized, and no local bank is fully equipped to meet all of our needs. While we believe in banking locally and supporting our local economy, and we worked with a local business bank for several years on that basis, eventually our company’s needs outgrew what the local bank could accommodate.

Thus, your community’s operating checking account, where your assessment payments are deposited to, is held by First Citizens Bank, and they are based in Phoenix, Arizona.

There are several ways to pay. Click here to learn about all of your options to make payments.

We can disclose the names of the board members, but we are not allowed to share their personal contact information. Please remember they are homeowners, like you. They are not paid for their work, and they have lives outside of their obligations to the association. One of our functions as management is to act as a communications liaison for the board. Additionally, by communicating through us, it ensures the message reaches all board members. Remember that a majority of the board makes decisions; not a single member.

We do not filter or edit communications to the board. Any message sent to us with instructions to send to the board will be sent verbatim. Even if the nature of your communication is to lodge a complaint about our company, we are obligated to and will deliver that message. The board will then decide upon the response and instruct us to send it back to you.

You can send correspondence to the board via mailed letter to our office, fax to (314) 380-3100 or email to service[AT]ajenning.com. Please remove [AT] and replace it with the “@” symbol when emailing.  Please be clear in your communication that it is directed to the board, not to management, and we will deliver that message and follow-up with a response.

A difference between our company and other larger property management companies is that we don’t “departmentalize” our work for your community. With them, no one person can answer all of your possible questions. With us, with limited exceptions, you do have a community manager capable of addressing all of your questions. However, the downside to this arrangement is that the one person you need to speak with may not always be immediately available.  They may be away from their desk, visiting communities, meeting with board members, contractors, other homeowners, etc.

For most needs, you should expect to hear back from us the same day or the next business day. Exceptions can occur if we are extraordinarily busy or the issue you need to discuss is complex, especially if it requires us to first obtain information from a third party to be able to answer. But for the most part, we get back to people the same day or next business day.

Yes, but only with an appointment. We contract for a phone receptionist service to ensure someone is always able to take your calls, but those workers are remote. None of our local staff members are receptionists assigned to be in the office full-time. Most of our staff are property managers, and they are often away from their desks visiting communities, attending meetings, etc. Most of the time there is at least one person in the office during office hours, but it may not be the person you need to talk to.

If you contact us in advance for an appointment, we can ensure the staff member you need to speak with is here when you come.

Our office hours are 9am to 5pm Monday through Friday, except for federal and major holidays. We are closed on the following holidays:

• New Year’s Day
• Martin Luther King Day
• Presidents Day
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Columbus Day
• Veterans Day
• Thanksgiving
• Black Friday
• Christmas Eve
• Christmas
• New Year’s Eve

In the event Independence Day, Christmas or New Year’s Day fall on a Thursday, we will also be closed the day after.

The association is made up of all homeowners in the community and is the governing entity of the community.

The association takes actions based on the direction of and decisions made by the board of directors. The board is composed of homeowners who volunteer their time and are either elected to their positions by the homeowners or appointed to fill vacancies by other board members. The board members are the true decision makers for your community.

Property management, which is our company, is hired by the board to handle the day-to-day administration of the association, carry out the decisions made by the board of directors and act as an advisor to the board. We are not the decision makers for your community except for powers delegated to us by the board, the governing documents or our management contract with your association.

The mailboxes in your community are owned and operated by the United States Postal Service. The association has no involvement, so much so that we aren’t even provided with a map of which mailboxes go to which address. All mailbox related issues and inquiries should be addressed with the St. Charles South Post Office located at 1600 Woodstone Dr, St. Charles, MO 63303.

There is no main building shut-off except for the water meter. The water meter feeds multiple buildings, and we understand from past experience it is a type private plumbers can’t shut off. You will need to contact us, and we will need to contact Missouri-American Water to do this. Please note that this service isn’t always available on-demand. It may be necessary to schedule something in advance if Missouri-American is busy. Please obtain a range of available times and dates from your plumber before requesting this.

You can arrange this by calling (314) 380-3100 and pressing 0 to speak with a live receptionist, or email us at service[AT]ajenning.com. Replace [AT] with the “@” symbol if emailing.

We will not facilitate this for the entirety of your plumbing repairs. Once the water is shut off, your plumber should install a shut-off specific to your unit, then notify us the water can be turned back on. Completion of the rest of your repairs can then be done with your new shut-off turned off so your neighbors’ water service isn’t interrupted any longer than necessary.

Generally, no. If your improvements won’t affect any elements the association is responsible for, approval is not needed. This would include load-bearing walls and, more rarely applicable, plumbing and electrical systems that are common to the building.

Please note the lack of association approval needed does not mean permits from local government aren’t needed, and we are not qualified to say when you will and will not need a permit.

While it’s impossible to provide an all-inclusive list, a partial list is below. If your answer isn’t here, please ask us and we’ll get it published for the next person who may be wondering.

Roof: The association is responsible for roof repairs and replacement.

Interior Damage from Roof Leak: Homeowners are responsible for repairing interior damage from roof leaks.

Gutters & Downspouts: The association is responsible for repairs, replacement and cleaning of gutters and downspouts.

Skylights: Homeowners are responsible for repair and replacement of skylights.

Plumbing: Plumbing is the responsibility of the homeowner to the extent plumbing serves a single unit. Plumbing that serves more than one unit is the responsibility of the association to maintain.

Sewer Back-Up: Sewer back-ups are a homeowner responsibility to clear or repair, as there are no shared sewer lines before the main.

Siding: The association is responsible for repair and replacement of siding.

Exterior Doors & Doorframes: Homeowners are responsible for repair and replacement of exterior doors.

Windows & Screens: Windows and window screens are homeowner responsibility to maintain and repair. If windows are replaced, they must be aesthetically identical to the original windows.

Light Fixtures: Homeowners are responsible to repair and replace light fixtures.

Foundation: Homeowners are responsible for the foundation.

Exterior Painting: The association is responsible for and provides periodic painting and staining of exterior wood surfaces.

Garage Doors: Homeowners are responsible for repair and replacement of garage doors.

Chimneys: Homeowners are responsible for all chimney maintenance, regardless of whether the maintenance is needed inside or out.

Termite Protection & Damage: The association provides termite protection, which includes a warranty to cover any interior termite damage.

Patios: Homeowners are responsible for repairs and replacement of patios.

Decks: Homeowners are responsible for repairs and replacement. However, the association’s staining contractor has historically included deck staining for free when staining the siding. The association allows this but if the contractor ever stops offering this or if a different contractor is used, this service is not guaranteed to be performed by the association. If a homeowner replaces deck components and must stain them, the correct stain is Sherwin Williams SuperDeck IR Reflective Exterior Waterborne Deck Stain in semi-solid and the color Cedar Bark, code 6508-69332.

Lawn Care: The association provides lawn care.

Snow Removal: Snow removal is provided by the association for private driveways and parking areas, which are all made of asphalt. The county plows the public streets, which are made of concrete. Unless snow accumulation is greater than 2 inches the Board will decide whether snow should be removed or not. Homeowners should be prepared to remove lesser snowfall from their own property if desired.

Tree Maintenance: The association is responsible for tree maintenance and removal when needed.

Landscaping: The association is responsible for the maintenance and removal, when needed, of original landscaping.

Exterior Pest Control: : The association provides exterior pest control.

Fencing: The fencing along the permiter of the property is the association’s responsibility to maintain.

Mailboxes: USPS owns and maintains the mailboxes within the association. Report any issues and obtain replacement keys from the post office located at 1600 Woodstone Dr, St Charles, MO 63303.

Driveways: The association is responsible for repair and replacement of driveways.

Sidewalks & Walkways: The county is responsible for sidewalks along the public streets. The association is responsible for the walkways leading up to porches.

Streets: The streets are public and maintained by the county.

Street Lights: Street lights are owned and operated by Cuivre River. Any street light outages or other damages should be reported to them at (800) 392-3709.

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

A-1 Concrete Leveling – (636) 529-0635 – stlouis[AT]a1concrete.com
Crowder Construction – (636) 861-9095 – office[AT]pridemasterinc.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

First Onsite – (314) 306-2923 – casey.vaught[AT]firstonsite.com
BluSky Restoration – (314) 330-4149 – angie.hickey[AT]goblusky.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

Certa Pro Painters – (636) 922-2917 – awiggins[AT]certapro.com
Pride Master, Inc. – (636) 532-0708 – office[AT]pridemasterinc.com
Superior Touch – (314) 805-2041 – superiortouch4u[AT]gmail.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

Reinhold Electric – (314) 631-1158 – katie[AT]reinholdelectric.com
Down to the Wire Electric – (636) 699-5498 – office[AT]dttwelectric.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

Superior Sewer Company – (314) 437-0522 – info[AT]superiorsewerco.com
Cast Iron King – (314) 319-4610 – castironking[AT]currently.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

YF Solutions – (636) 428-8090 – yfsolutions2022[AT]gmail.com
Pride Master, Inc. – (636) 532-0708 – office[AT]pridemasterinc.com
Big N’z Handyman Service – (636) 463-6023 – bignz34[AT]yahoo.com

If the exterior appearance of the property will change, you are adding something that doesn’t currently exist, or the work is on a major building component, you will need to obtain approval first.

Approval, if needed, can take 30-60 days, but most straightforward improvements consistent with the norm in the community, especially when others have already done the same, will usually come faster. You can learn more about this process and submit your request here.

Please note the association only issues approvals and denials on the basis of aesthetics. Approval of your proposal by the association does not substitute a permit, and we are not qualified to tell you with certainty when permits are necessary or not.

Different types of requests may take different timeframes to complete. Some types of contractors are quick to respond, while others may be scheduled out for a couple of weeks. Some items are seasonal and must be done at an appropriate time of year.

The primary reason for delays, however, are when costs exceed what we as management are allowed to spend without board approval or if your need is relatively common and will be combined with other similar needs to save the association money and keep your association assessments as low as possible.

You are welcome to inquire with us about your specific issue, but these are the most common reasons delays may occur.

Aside from contacting our office, you can log into your Resident Center account and click on Requests in the menu. You can also do so without an account by clicking here.

To be safe, you should cancel your autopay before the closing. It will stop automatically once we process in the new owner’s information, but that is dependent upon us receiving the closing proceeds from the title company. If you are closing near the end of a month and/or mail runs late, it is possible we will still have you in our systems when the next month starts, and you could be charged.

If this happens, we will issue a refund as soon as the buyer’s closing proceeds are received and processed. And if any charges were allocated to your ledger for a date after your closing, they will be removed retroactively. But it is much easier for you and for us if you cancel your autopay and prevent any mishaps from needing to be corrected later.

If you will own the property on the first day of the month, you should pay the entire month. When you close, your title company and the buyer’s title company will handle prorating the assessment and crediting you back for the days of the month you will no longer be the owner. Basically, the proration process is handled by the title companies, not on our end.

You can do this, but we will be forced to add a disclosure to the resale certificate form that any attachments being provided were not provided by us and can’t be guaranteed to be the most current, complete or accurate documents. This disclaimer must be offered because we can’t be certain of which documents you will use.

This is especially important as it pertains to current financial reports. Often we receive resale certificate orders which need a more current financial report that isn’t completed yet. We will then hold the order, not past the due date, until the most current report is completed. This is not a possibility if you exclude the document package.

Another area you may fall short on trying to do things this way are the governing documents. Often only the documents currently in effect are shared to the Resident Center to prevent confusion. For a resale certificate, all governing documents from the formation of the association should be included, including documents that have since been rendered obsolete by newer documents.

For the additional $30 you aren’t just getting the documents themselves; you are also getting our time and coordination to ensure all documents are complete and up-to-date. It is thus recommended to just get the full package. This also shifts the liability to us instead of you if anything is incorrect or inaccurate.

We charge for these documents to offset the amount of time our staff spends processing them, ensuring all of the documents are included and all information is accurate and current. Of course, some of this cost also covers the use of HomeWiseDocs.com to process these documents.

These services are intentionally not included in the management contract we have with your community for two reasons. First, there is no way to know how many of these documents we will need to process in a given timeframe to be able to account for it in our management fee. Second, by billing the homeowner who is selling their property it prevents all owners from having to share in the cost burden when there is no benefit to them, and it keeps the costs strictly allocated to the owner who is creating the need.

While our competitors all have their own processes that may differ from ours, we are not aware of any other competitor in our market who doesn’t charge for this process. Some charge at closing instead of upfront, some use different platforms such as CondoCerts or don’t use a third-party platform, but we aren’t aware of anyone who doesn’t charge in some capacity for this service.

We do receive anonymized data from HomeWiseDocs.com and review it once per year. We ensure the pricing is either in line with or below average for the market.

You can obtain this at HomeWiseDocs.com by ordering the Trustee Letter. If you have any questions about using their website to make your order, please contact them directly. We contract with HomeWiseDocs instead of other service providers to complete this process because they have excellent, US-based customer service when you need it. Do not order the Trustee Letter Package unless instructed to do so. The package includes documents you likely already received with the Resale Disclosure Package, and there’s no need to pay more to get the same documents twice.

However, before you do, even if you are following the instructions of your Realtor, please double check with the closer at your title company to make sure they want you to do this. The trustee letter, also called a demand letter, is a time-sensitive document your title company uses to prove there are no balances owed at closing and no unresolved violations. Or, if there is an outstanding balance or violation, the balance can be collected at closing and the buyer can go into their purchase knowing what violations they are inheriting liability for. If this is ordered too early the data will be out of date, and updates after a certain point cost additional fees. If it’s ordered too late, it may not be processed in enough time for closing. Usually, but not always, title companies will order these themselves and just ask you to provide the payment method. You don’t want to waste money double-ordering something already ordered, as once processed it’s non-refundable. You also don’t want to order this with the wrong timing. So please double check with your closer at the title company before you do this.

The resale certificate can be obtained by you our your Realtor at HomeWiseDocs.com. If you have any questions about using their website to make your order, please contact them directly. We contract with HomeWiseDocs instead of other similar providers to complete this process because they have excellent, US-based customer service when you need it.

It is worth noting that your association is considered an HOA or PUD, not a condominium association. Unlike condominium associations, resale certificates are not required by state law to be provided. However, in HOA/PUD communities with attached units and/or where maintenance services are provided by the association, it is commonly a requirement of a sales contract. Chances are you do need this, but we do offer the disclaimer that it is not required by state law as it is with condominiums.

The document you want to order will be called the Resale Disclosure Package. It is not called the resale certificate because this document has different requirements and different names in other states. The Resale Disclosure Package contains everything you need. Unless specifically instructed, do not order the Resale Disclosure outside of the package. This won’t include the required attachments you need.

You can read more about the resale documents available here.

These types of questions should be directed to the association’s insurance broker. As property management, even if we believe we know the answers, we’re not qualified to answer these questions and may omit important information. Your agent can contact the broker using the information below:

Brokerage: Martin & Raab Agency
Agent: James Raab
Phone: (314) 685-8696
Email: james[AT]martin-raabagency.com
Replace the [AT] with the “@” symbol when sending an email.

Please click here to submit your request. It will be automatically processed by the association’s insurance broker. You will need to attach a copy of the letter you received, specifically the portion including the mortgagee clause. This is usually the name of the mortgage company, their address, and may include other information like your loan number. A photo of this instead of a true scan of the document is fine as long as the picture is clear enough for the broker to read.

Unlike maintenance where there is mostly a separation of responsibilities based on what is outside versus inside, insurance is all about dollar amounts. If your home sustains damage, even to components the association is normally responsible for, if it doesn’t reach the association’s master insurance policy deductible, you must file the claim with your insurance carrier. Likewise, if you sustain damage to the interior or other elements you are responsible for, but the damage exceeds the master policy deductible, your insurance only covers the damage up to the master policy deductible. The master policy covers everything beyond it. This type of coverage is called Loss Assessment, and it’s important you carry enough coverage to prevent a situation where there is a gap between your policy and the association’s.

Master policies never cover your personal contents, temporary lodging or liabilities you create, so you should always carry coverage for this.

As this website is public facing, we can’t disclose details of your community’s insurance policy here. If you log into the Resident Center, under the Documents menu item and the Insurance Documents category, you can download a copy of the current policy. It is recommended you share this with your agent so they can help identify any areas where you may be underinsured or paying for coverage you don’t need, and they can adjust your policy and premiums accordingly.

First, congratulations on the purchase of your new home, and welcome to the community!

At closing, the title company should have collected the first full month’s assessment from you, so you shouldn’t owe any assessments out-of-pocket until your second full month. Sometimes the title companies don’t follow our instructions on this, but most often they do.

Once we receive that first full month the title company collected from you at closing, we will set up an account for you and mail out a welcome letter. That letter will include your account number and how to get set up with the Resident Center, if you choose to. There is nothing you need to do until you receive that letter, and since your first full month has already been paid, there should be sufficient time for the title company to send your closing proceeds to us and for us to send our welcome letter to you.

If you choose a fixed amount, the software will always withdraw that amount and that amount only on the day of your choosing. If that amount is too little, too much, no longer matches the assessments as the years go by and the amounts change, it will still just pull the same amount on the same day each month.

We recommend using the “Entire balance” setting with no maximum. This will give you the ability to set it and forget it. If you are ever underpaid for any reason, it will pull the extra amount outstanding. If you’re ever overpaid, it will reduce your payment by the amount of the overpayment. As assessments change over the years, you will not need to readjust it.

The one warning we offer is for early payers: When you use the “Entire balance” setting, the software can only see 5 days into the future. If you set your payment date too early, especially on 31-day months, it may not be able to see the future charges on the date you chose and thus won’t pull any amount out. We recommend choosing the 27th as your withdrawal date to prevent this from happening.

This could be for a few reasons you’d be on autopay but still have an outstanding balance..

You may have your autopay set to a fixed amount or you have a cap on the “Entire balance” setting that is less than the assessment amount. You need to adjust this to make sure your autopay is capturing the full amount.

From the main screen in the Resident Center, click Payments in the menu, then click “Edit” on your scheduled payment to make the changes. We advise choosing the “Entire balance” setting without a maximum amount. That will ensure your autopay changes as the years go on and the assessments increase or decrease over time.

The “Entire balance” option was introduced by our software provider in late 2023. If you’ve been with us longer than that, you probably set up your autopay with the fixed amount setting because it was all that was available at the time. We recommend switching so you don’t have to remember to adjust it every year anymore as assessments change.

The other potential reason is that you are paying your assessments early, and it’s too early for the software to see the upcoming charges. Our software can only see charges 5 days into the future. Especially if you picked a date like the 25th or 26th, this may be close enough to the end of the month in some months but not in 31 day months. If you choose the 27th, you will always be within 5 days of the end of the month and you shouldn’t have this problem. If your payment seems to be pulling every other month, which may also be causing you to incur late fees on the unpaid balance, this is almost certainly the reason. Just change your withdrawal date to the 27th. If you incurred late fees as a result of an issue like this, please enter a balance dispute with us by clicking here. This is an understandable mistake, and we can waive your late fees.

It may be necessary to make a one-time payment to correct the amount your payments have been short. You can do this by clicking the “Make a payment” button. You will be warned that you already have a scheduled autopay. Proceeding by clicking the “Yes, make payment” button will not interfere with your existing autopay going forward. When you make the one-time payment, please manually enter the amount to not pay the late fees and then enter a balance dispute by clicking here so we can remove them. If you pay them and we remove them, we don’t have the ability to electronically reverse the payment back to you. You will have to wait for a paper refund check in the mail. This is more easily avoided by just not paying the late fees and entering the balance dispute for us to fix it.

There could be for a few reasons your autopay didn’t withdraw.

First, please double-check your email. If your payment was rejected by your bank, you should have received an email with the reason your bank refused the payment.

The next most common reason is that your autopay is set to “Entire Balance” instead of a fixed amount and the date you chose your payment to withdraw is too early. Our software can only see charges 5 days into the future. Especially if you picked a date like the 25th or 26th, this may be close enough to the end of the month in some months but not in 31 day months. If you choose the 27th, you will always be within 5 days of the end of the month and you shouldn’t have this problem.

Lastly, very rarely, it sometimes just doesn’t work. In our experience, out of all of the communities and individual homes under our management, we see this occur once or twice a year. To know if the problem is on our end, when you log into your account click “Payments” in the menu and look at “Scheduled payments” at the top of the page. If the date is in the past, the failure was on our end. You can fix this yourself by clicking “Edit” on that payment and changing the date to the next date you want it to pull a payment to a future date. If you aren’t comfortable doing this, we are happy to help if you contact us via email at service[AT]ajenning.com. Please change the [AT] to the “@” symbol when emailing. Please email for help on this issue; don’t call. In order to make changes to your account for you, we need evidence of your permission in writing.

Regardless of the reason your autopay didn’t pull, it may be necessary to make a one-time payment to correct the error. You can do this by clicking the “Make a payment” button. You will be warned that you already have a scheduled autopay. Proceeding by clicking the “Yes, make payment” button will not interfere with your existing autopay going forward.

If you received a late notice, but your payment was received, this could be for a few reasons.

First, please double-check the date on the late notice versus the date your payment cleared. Very often late notices and payments cross each other in the mail.

Second, please review the statement attachment to the late notice, and log into the Resident Center and click Payments if you need to see more of your account history. It’s possible you have an outstanding balance from previously and your payment didn’t sufficiently cover it.

Third, if you paid via online banking, please be advised these are not true electronic transactions. A check is sent on your behalf from your bank, which does make it subject to the same potential issues with USPS had you mailed a paper check yourself. Please also be advised, some banks will show the payment as “cleared” on your end either as soon as they send the check or when they believe the check will arrive. The only way to pay from truly electronic means is through the Resident Center, and payments made using a bank account’s routing and account number carry no convenience fees and are instantly credited to the account.

If after reading this you still don’t understand the reason for your balance, you can dispute or inquire further about your balance by clicking here and completing the form.

Your payments are considered due by the first of the month and late if not received by the 15th. If your payment is late, a late fee of $50 applies.

Assessment amounts are decided by and derived from the annual budget. Your association’s known, contracted and reasonably anticipated expenses are totaled each year, the amount of income needed to pay those expenses is totaled, and each owner is assessed their proportional share of the expenses in accordance with the community’s governing documents.

A copy of your association’s budget can’t be shared publicly, as it is a proprietary document of your association. However, if you log into the Resident Center, under the Documents menu item and the Budgets & Assessments category, you can download a copy of the current budget. Likewise, under the Financial Reports category in the documents section you can download the monthly financial reports to see how your association’s money is being spent.

You pay your association, not A. Jenning Properties. It is a very common misconception that homeowners directly pay the management company.

A. Jenning Properties is a contracted property management company, much in the sense that your community contracts for other services. And just as other service providers can be hired, fired and renewed when their contracts end, the same applies to our company. We do handle collecting your assessments, but that’s not “our money”. It belongs to your association. We are paid a flat contracted fee for our services.

Likewise, we don’t provide any physical maintenance services, and with only exceptions of the lowest, non-recurring costs, we don’t choose which companies provide services at your community. These decisions are made by the Board of Directors. Our job is to oversee those contractors, make sure they are performing to their contract specifications and address any issues that may arise. But their contracts are with your association, not with our management company. We have no profit-sharing arrangements with any contractors, or in other words, we receive no “kick-backs”. We have no motivation in the selection or recommendation of contractors other than who we feel will best serve your community’s needs.

The entity you are paying is your community association, not our company. The association is a non-profit entity, and it does not require homeowners to pay any assessments beyond what is needed to fund the community’s expenses and make contributions to its long-term reserves. Of course, part of your money goes towards paying our management contract fee, but that’s not a direct payment. You pay your association, and your association pays us, among its other bills.

You can set up automatic payments without having an online Resident Center account. Please click here to download a copy of the form. Please print this out, complete it and mail it into us at the address on the form. Do not mail this form to the Phoenix P.O. Box, as that is for payments only. Please don’t fax or email this form. It will contain your sensitive bank data once complete, and these are not secure submission methods.

Please note the form is designed to accommodate automatic payments for both credit cards and bank accounts. You do not need to fill out sections that aren’t relevant to your payment method. It is recommended that you use a bank account’s routing and account number, as there is no additional fee for this payment method. If you are at all unsure which information is being requested, please simply send a voided check in with the form.

Depending on who you bank with, they may report a payment as cleared when they mail the payment or when they anticipate the payment will be received, but not when or if it is actually received. We see this commonly with Bank of America, US Bank and Regions Bank, among others. The date our records reflect your payment was received is 100% accurate. If our records show we haven’t received your payment, we have not.

However, it should also be noted that the bank transmits their payment data to our software overnight for the previous day. Thus, if you check your account with us the same day your bank shows the payment as cleared, it will show your payment hasn’t been received  because the bank and software haven’t synchronized yet. You can check our records the following day, and it should then reflect your payment. Once posted, your payment will be reflected as received on the correct date. While the data transfer is always a day behind, the date the payment was actually received will be recorded accurately.

When you send a check through online bill pay with your bank, this is not a true electronic payment. The bank is mailing a check on your behalf, and those checks are subject to the same delays or losses as anything else sent through USPS. We have inquired about true electronic processing with the bank, and expressed willingness to pay for this service. We are told our company doesn’t do a significant enough volume of payments to qualify. This isn’t only because we are a small management company. According to them, only the largest management companies qualify, none of which operate in St. Louis.

The only way to make true electronic payments is through the Resident Center. There is no fee to process a payment if the payment method is the routing and account number from a bank account. You can log into your account or request one if you don’t have one by clicking here.

You can mail your payments to our office, but it’s not advisable unless we specifically instruct you to do so.

First, it doesn’t necessarily save transit time to do so. We work in a managed office building where the front desk sorts the mail for all of the business tenants here. That adds a one-day delay to all mail we receive here.

Second, from a security standpoint, it means your payment will first pass through the hands of our landlord’s staff. While they are trustworthy people, they are not employees of our company, and if a mistake happens it’s not possible for us to hold anyone accountable.

Third, from a security and accuracy perspective, it is better payments go to the Phoenix P.O. Box. That P.O. Box is retrieved daily by a bonded armored car service employed by the bank. Checks are taken straight to the bank where they are scanned in by machines immediately upon arrival. Checks that come to us locally aren’t as secure and are entered by hand, thus being more prone to error.

There may be circumstances where it is more advantageous for your check to come to our office, and we certainly won’t refuse any such payments, but it is wiser to send your payment to the Phoenix P.O. Box unless otherwise instructed. If mailing time is a concern you can make true electronic payments using the Resident Center. There is no fee to process a payment if the payment method is the routing and account number from a bank account. You can log into your account or request one if you don’t have one by clicking here.

We are entirely local and only practice on the Missouri side of St. Louis Metropolitan Area. Banking services tailored specifically for homeowners and condominium associations are very specialized, and no local bank is fully equipped to meet all of our needs. While we believe in banking locally and supporting our local economy, and we worked with a local business bank for several years on that basis, eventually our company’s needs outgrew what the local bank could accommodate.

Thus, your community’s operating checking account, where your assessment payments are deposited to, is held by First Citizens Bank, and they are based in Phoenix, Arizona.

There are several ways to pay. Click here to learn about all of your options to make payments.

We can disclose the names of the board members, but we are not allowed to share their personal contact information. Please remember they are homeowners, like you. They are not paid for their work, and they have lives outside of their obligations to the association. One of our functions as management is to act as a communications liaison for the board. Additionally, by communicating through us, it ensures the message reaches all board members. Remember that a majority of the board makes decisions; not a single member.

We do not filter or edit communications to the board. Any message sent to us with instructions to send to the board will be sent verbatim. Even if the nature of your communication is to lodge a complaint about our company, we are obligated to and will deliver that message. The board will then decide upon the response and instruct us to send it back to you.

You can send correspondence to the board via mailed letter to our office, fax to (314) 380-3100 or email to service[AT]ajenning.com. Please remove [AT] and replace it with the “@” symbol when emailing.  Please be clear in your communication that it is directed to the board, not to management, and we will deliver that message and follow-up with a response.

A difference between our company and other larger property management companies is that we don’t “departmentalize” our work for your community. With them, no one person can answer all of your possible questions. With us, with limited exceptions, you do have a community manager capable of addressing all of your questions. However, the downside to this arrangement is that the one person you need to speak with may not always be immediately available.  They may be away from their desk, visiting communities, meeting with board members, contractors, other homeowners, etc.

For most needs, you should expect to hear back from us the same day or the next business day. Exceptions can occur if we are extraordinarily busy or the issue you need to discuss is complex, especially if it requires us to first obtain information from a third party to be able to answer. But for the most part, we get back to people the same day or next business day.

Yes, but only with an appointment. We contract for a phone receptionist service to ensure someone is always able to take your calls, but those workers are remote. None of our local staff members are receptionists assigned to be in the office full-time. Most of our staff are property managers, and they are often away from their desks visiting communities, attending meetings, etc. Most of the time there is at least one person in the office during office hours, but it may not be the person you need to talk to.

If you contact us in advance for an appointment, we can ensure the staff member you need to speak with is here when you come.

Our office hours are 9am to 5pm Monday through Friday, except for federal and major holidays. We are closed on the following holidays:

• New Year’s Day
• Martin Luther King Day
• Presidents Day
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Columbus Day
• Veterans Day
• Thanksgiving
• Black Friday
• Christmas Eve
• Christmas
• New Year’s Eve

In the event Independence Day, Christmas or New Year’s Day fall on a Thursday, we will also be closed the day after.

The association is made up of all homeowners in the community and is the governing entity of the community.

The association takes actions based on the direction of and decisions made by the board of directors. The board is composed of homeowners who volunteer their time and are either elected to their positions by the homeowners or appointed to fill vacancies by other board members. The board members are the true decision makers for your community.

Property management, which is our company, is hired by the board to handle the day-to-day administration of the association, carry out the decisions made by the board of directors and act as an advisor to the board. We are not the decision makers for your community except for powers delegated to us by the board, the governing documents or our management contract with your association.

If there are no units above yours, the leak must be coming from the roof. You’ll need to submit a maintenance request. You can do so via the Resident Center if you have an account or by clicking here if you don’t. The association will repair the source of the leak, but the association doesn’t cover the interior damage. Despite the relationship between the two, the leak from the roof the association is responsible for doesn’t change that you remain responsible for your condo’s interior. If you need a recommendation on a contractor that can help with painting and drywall, a list of recommendations from us is published on this page.

If there is another condominium above you, it must be some sort of plumbing leak. You should go upstairs and talk to your neighbor. If you can’t reach your neighbor, you can contact us. We can’t give you the contact information for your neighbor, but we can ask them to contact you if we have their contact information on file. Once you have coordinated with your neighbor, be sure to check around the base of toilets, washing machines and their drain hoses, and air conditioning drain hoses to ensure there are no breaks and the hose is in the drain. If you had a leak into your condo and your neighbor was not aware, these are the three most common sources of leaks that may not be immediately visible to them. If you still can’t find the leak, we recommend the owner of the condominium the leak is coming from call a plumber. a list of recommendations from us is published on this page.

The association has very limited authority or jurisdiction as it pertains to damage from a leak between condominium owners. If the damage is more than minimal we recommend both owners file a claim with their insurance companies and share the claim information with each other. Generally the insurance company responsible for the damage will coordinate with the insurance company that isn’t. If a resolution can’t be reached between the owners on fixing the damage, it could lead to a civil lawsuit and a very likely win for the owner who sustained the damage. If you are the person whose condominium caused the leak, you are highly advised to follow the advice above and file a claim with your insurance company to prevent any unnecessary costs or hostilities with your neighbor.

There is no main building shut-off except for the water meter. Your plumber will need to shut down the water at the water meter itself, which they should be equipped to do. We prefer this to coordinating with the water company because they can be difficult to coordinate the shut-off with and take unnecessarily longer to turn the water back on.

We ask that you please take the time to go door-to-door in your building and let your neighbors know what you will be doing. Once you’ve notified all of the neighbors you can, please then also notify us by calling (314) 380-3100 and press 0 to speak with a live receptionist, or email us at service[AT]ajenning.com. Replace [AT] with the “@” symbol if emailing. This way if any neighbors weren’t available at the time you visited, we know what’s going on and can fill them in.

We ask that you not shut down the water for the entirety of the repairs or improvements you are doing. Please shut it down only long enough to establish a shut-off for your unit. Then turn the water back on for everyone else, turn your new shut-off off, and complete your repairs.

Generally, no. If your improvements won’t affect any elements the association is responsible for, approval is not needed. This would include load-bearing walls and, more rarely applicable, plumbing and electrical systems that are common to the building.

Please note the lack of association approval needed does not mean permits from local government aren’t needed, and we are not qualified to say when you will and will not need a permit.

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

First Onsite – (314) 306-2923 – casey.vaught[AT]firstonsite.com
BluSky Restoration – (314) 330-4149 – angie.hickey[AT]goblusky.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

Certa Pro Painters – (636) 922-2917 – awiggins[AT]certapro.com
Pride Master, Inc. – (636) 532-0708 – office[AT]pridemasterinc.com
Superior Touch – (314) 805-2041 – superiortouch4u[AT]gmail.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

Reinhold Electric – (314) 631-1158 – katie[AT]reinholdelectric.com
Down to the Wire Electric – (636) 699-5498 – office[AT]dttwelectric.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

Superior Sewer Company – (314) 437-0522 – info[AT]superiorsewerco.com
Cast Iron King – (314) 319-4610 – castironking[AT]currently.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

YF Solutions – (636) 428-8090 – yfsolutions2022[AT]gmail.com
Pride Master, Inc. – (636) 532-0708 – office[AT]pridemasterinc.com
Big N’z Handyman Service – (636) 463-6023 – bignz34[AT]yahoo.com

If the exterior appearance of the property will change, you are adding something that doesn’t currently exist, or the work is on a major building component, you will need to obtain approval first.

Approval, if needed, can take 30-60 days, but most straightforward improvements consistent with the norm in the community, especially when others have already done the same, will usually come faster. You can learn more about this process and submit your request here.

Please note the association only issues approvals and denials on the basis of aesthetics. Approval of your proposal by the association does not substitute a permit, and we are not qualified to tell you with certainty when permits are necessary or not.

Different types of requests may take different timeframes to complete. Some types of contractors are quick to respond, while others may be scheduled out for a couple of weeks. Some items are seasonal and must be done at an appropriate time of year.

The primary reason for delays, however, are when costs exceed what we as management are allowed to spend without board approval or if your need is relatively common and will be combined with other similar needs to save the association money and keep your association assessments as low as possible.

You are welcome to inquire with us about your specific issue, but these are the most common reasons delays may occur.

Aside from contacting our office, you can log into your Resident Center account and click on Requests in the menu. You can also do so without an account by clicking here.

To be safe, you should cancel your autopay before the closing. It will stop automatically once we process in the new owner’s information, but that is dependent upon us receiving the closing proceeds from the title company. If you are closing near the end of a month and/or mail runs late, it is possible we will still have you in our systems when the next month starts, and you could be charged.

If this happens, we will issue a refund as soon as the buyer’s closing proceeds are received and processed. And if any charges were allocated to your ledger for a date after your closing, they will be removed retroactively. But it is much easier for you and for us if you cancel your autopay and prevent any mishaps from needing to be corrected later.

If you will own the property on the first day of the month, you should pay the entire month. When you close, your title company and the buyer’s title company will handle prorating the assessment and crediting you back for the days of the month you will no longer be the owner. Basically, the proration process is handled by the title companies, not on our end.

You can do this, but we will be forced to add a disclosure to the resale certificate form that any attachments being provided were not provided by us and can’t be guaranteed to be the most current, complete or accurate documents. This disclaimer must be offered because we can’t be certain of which documents you will use.

This is especially important as it pertains to current financial reports. Often we receive resale certificate orders which need a more current financial report that isn’t completed yet. We will then hold the order, not past the due date, until the most current report is completed. This is not a possibility if you exclude the document package.

Another area you may fall short on trying to do things this way are the governing documents. Often only the documents currently in effect are shared to the Resident Center to prevent confusion. For a resale certificate, all governing documents from the formation of the association should be included, including documents that have since been rendered obsolete by newer documents.

For the additional $30 you aren’t just getting the documents themselves; you are also getting our time and coordination to ensure all documents are complete and up-to-date. It is thus recommended to just get the full package. This also shifts the liability to us instead of you if anything is incorrect or inaccurate.

We charge for these documents to offset the amount of time our staff spends processing them, ensuring all of the documents are included and all information is accurate and current. Of course, some of this cost also covers the use of HomeWiseDocs.com to process these documents.

These services are intentionally not included in the management contract we have with your community for two reasons. First, there is no way to know how many of these documents we will need to process in a given timeframe to be able to account for it in our management fee. Second, by billing the homeowner who is selling their property it prevents all owners from having to share in the cost burden when there is no benefit to them, and it keeps the costs strictly allocated to the owner who is creating the need.

While our competitors all have their own processes that may differ from ours, we are not aware of any other competitor in our market who doesn’t charge for this process. Some charge at closing instead of upfront, some use different platforms such as CondoCerts or don’t use a third-party platform, but we aren’t aware of anyone who doesn’t charge in some capacity for this service.

We do receive anonymized data from HomeWiseDocs.com and review it once per year. We ensure the pricing is either in line with or below average for the market.

You can obtain this at HomeWiseDocs.com by ordering the Trustee Letter. If you have any questions about using their website to make your order, please contact them directly. We contract with HomeWiseDocs instead of other service providers to complete this process because they have excellent, US-based customer service when you need it. Do not order the Trustee Letter Package unless instructed to do so. The package includes documents you likely already received with the Resale Disclosure Package, and there’s no need to pay more to get the same documents twice.

However, before you do, even if you are following the instructions of your Realtor, please double check with the closer at your title company to make sure they want you to do this. The trustee letter, also called a demand letter, is a time-sensitive document your title company uses to prove there are no balances owed at closing and no unresolved violations. Or, if there is an outstanding balance or violation, the balance can be collected at closing and the buyer can go into their purchase knowing what violations they are inheriting liability for. If this is ordered too early the data will be out of date, and updates after a certain point cost additional fees. If it’s ordered too late, it may not be processed in enough time for closing. Usually, but not always, title companies will order these themselves and just ask you to provide the payment method. You don’t want to waste money double-ordering something already ordered, as once processed it’s non-refundable. You also don’t want to order this with the wrong timing. So please double check with your closer at the title company before you do this.

The resale certificate can be obtained by you our your Realtor at HomeWiseDocs.com. If you have any questions about using their website to make your order, please contact them directly. We contract with HomeWiseDocs instead of other similar providers to complete this process because they have excellent, US-based customer service when you need it.

The document you want to order will be called the Resale Disclosure Package. It is not called the resale certificate because this document has different requirements and different names in other states. The Resale Disclosure Package contains everything you need. Unless specifically instructed, do not order the Resale Disclosure outside of the package. This won’t include the required attachments you need.

You can read more about the resale documents available here.

These types of questions should be directed to the association’s insurance broker. As property management, even if we believe we know the answers, we’re not qualified to answer these questions and may omit important information. Your agent can contact the broker using the information below:

Brokerage: O’Connor Insurance
Agent: Brian Perkins
Phone: (314) 434-0038
Email: brian[AT]oconnor-ins.com
Replace the [AT] with the “@” symbol when sending an email.

Please click here to submit your request. It will be automatically processed by the association’s insurance broker. You will need to attach a copy of the letter you received, specifically the portion including the mortgagee clause. This is usually the name of the mortgage company, their address, and may include other information like your loan number. A photo of this instead of a true scan of the document is fine as long as the picture is clear enough for the broker to read.

Unlike maintenance where there is mostly a separation of responsibilities based on what is outside versus inside, insurance is all about dollar amounts. If your home sustains damage, even to components the association is normally responsible for, if it doesn’t reach the association’s master insurance policy deductible, you must file the claim with your insurance carrier. Likewise, if you sustain damage to the interior or other elements you are responsible for, but the damage exceeds the master policy deductible, your insurance only covers the damage up to the master policy deductible. The master policy covers everything beyond it. This type of coverage is called Loss Assessment, and it’s important you carry enough coverage to prevent a situation where there is a gap between your policy and the association’s.

Master policies never cover your personal contents, temporary lodging or liabilities you create, so you should always carry coverage for this.

As this website is public facing, we can’t disclose details of your community’s insurance policy here. If you log into the Resident Center, under the Documents menu item and the Insurance Documents category, you can download a copy of the current policy. It is recommended you share this with your agent so they can help identify any areas where you may be underinsured or paying for coverage you don’t need, and they can adjust your policy and premiums accordingly.

No. The swimming pool belongs to Bramblett Hills Apartments, and although a similar name, there is no formal affiliation with the condominiums. That pool belongs to their apartment property and they do not allow condominium owners to use it.

No. The clubhouse belongs to Bramblett Hills Apartments, and although a similar name, there is no formal affiliation with the condominiums. That clubhouse belongs to their apartment property and they do not allow condominium owners to use it.

The loss assessment can’t be paid online. The Resident Center can only process transactions up to $500. Because the loss assessments are much higher than $500 limit, this payment must be made by check to the lockbox. This can be paid by personal check or a payment from your bank’s online bill pay platform using the instructions from our July 17, 2025 letter.

The address to send the payment to is:

Berview Condominium Association
c/o A. Jenning Properties, Inc.
P.O. Box 98422
Phoenix, AZ 85038-0422

First, congratulations on the purchase of your new home, and welcome to the community!

At closing, the title company should have collected the first full month’s assessment from you, so you shouldn’t owe any assessments out-of-pocket until your second full month. Sometimes the title companies don’t follow our instructions on this, but most often they do.

Once we receive that first full month the title company collected from you at closing, we will set up an account for you and mail out a welcome letter. That letter will include your account number and how to get set up with the Resident Center, if you choose to. There is nothing you need to do until you receive that letter, and since your first full month has already been paid, there should be sufficient time for the title company to send your closing proceeds to us and for us to send our welcome letter to you.

If you choose a fixed amount, the software will always withdraw that amount and that amount only on the day of your choosing. If that amount is too little, too much, no longer matches the assessments as the years go by and the amounts change, it will still just pull the same amount on the same day each month.

We recommend using the “Entire balance” setting with no maximum. This will give you the ability to set it and forget it. If you are ever underpaid for any reason, it will pull the extra amount outstanding. If you’re ever overpaid, it will reduce your payment by the amount of the overpayment. As assessments change over the years, you will not need to readjust it.

The one warning we offer is for early payers: When you use the “Entire balance” setting, the software can only see 5 days into the future. If you set your payment date too early, especially on 31-day months, it may not be able to see the future charges on the date you chose and thus won’t pull any amount out. We recommend choosing the 27th as your withdrawal date to prevent this from happening.

This could be for a few reasons you’d be on autopay but still have an outstanding balance..

You may have your autopay set to a fixed amount or you have a cap on the “Entire balance” setting that is less than the assessment amount. You need to adjust this to make sure your autopay is capturing the full amount.

From the main screen in the Resident Center, click Payments in the menu, then click “Edit” on your scheduled payment to make the changes. We advise choosing the “Entire balance” setting without a maximum amount. That will ensure your autopay changes as the years go on and the assessments increase or decrease over time.

The “Entire balance” option was introduced by our software provider in late 2023. If you’ve been with us longer than that, you probably set up your autopay with the fixed amount setting because it was all that was available at the time. We recommend switching so you don’t have to remember to adjust it every year anymore as assessments change.

The other potential reason is that you are paying your assessments early, and it’s too early for the software to see the upcoming charges. Our software can only see charges 5 days into the future. Especially if you picked a date like the 25th or 26th, this may be close enough to the end of the month in some months but not in 31 day months. If you choose the 27th, you will always be within 5 days of the end of the month and you shouldn’t have this problem. If your payment seems to be pulling every other month, which may also be causing you to incur late fees on the unpaid balance, this is almost certainly the reason. Just change your withdrawal date to the 27th. If you incurred late fees as a result of an issue like this, please enter a balance dispute with us by clicking here. This is an understandable mistake, and we can waive your late fees.

It may be necessary to make a one-time payment to correct the amount your payments have been short. You can do this by clicking the “Make a payment” button. You will be warned that you already have a scheduled autopay. Proceeding by clicking the “Yes, make payment” button will not interfere with your existing autopay going forward. When you make the one-time payment, please manually enter the amount to not pay the late fees and then enter a balance dispute by clicking here so we can remove them. If you pay them and we remove them, we don’t have the ability to electronically reverse the payment back to you. You will have to wait for a paper refund check in the mail. This is more easily avoided by just not paying the late fees and entering the balance dispute for us to fix it.

There could be for a few reasons your autopay didn’t withdraw.

First, please double-check your email. If your payment was rejected by your bank, you should have received an email with the reason your bank refused the payment.

The next most common reason is that your autopay is set to “Entire Balance” instead of a fixed amount and the date you chose your payment to withdraw is too early. Our software can only see charges 5 days into the future. Especially if you picked a date like the 25th or 26th, this may be close enough to the end of the month in some months but not in 31 day months. If you choose the 27th, you will always be within 5 days of the end of the month and you shouldn’t have this problem.

Lastly, very rarely, it sometimes just doesn’t work. In our experience, out of all of the communities and individual homes under our management, we see this occur once or twice a year. To know if the problem is on our end, when you log into your account click “Payments” in the menu and look at “Scheduled payments” at the top of the page. If the date is in the past, the failure was on our end. You can fix this yourself by clicking “Edit” on that payment and changing the date to the next date you want it to pull a payment to a future date. If you aren’t comfortable doing this, we are happy to help if you contact us via email at service[AT]ajenning.com. Please change the [AT] to the “@” symbol when emailing. Please email for help on this issue; don’t call. In order to make changes to your account for you, we need evidence of your permission in writing.

Regardless of the reason your autopay didn’t pull, it may be necessary to make a one-time payment to correct the error. You can do this by clicking the “Make a payment” button. You will be warned that you already have a scheduled autopay. Proceeding by clicking the “Yes, make payment” button will not interfere with your existing autopay going forward.

If you received a late notice, but your payment was received, this could be for a few reasons.

First, please double-check the date on the late notice versus the date your payment cleared. Very often late notices and payments cross each other in the mail.

Second, please review the statement attachment to the late notice, and log into the Resident Center and click Payments if you need to see more of your account history. It’s possible you have an outstanding balance from previously and your payment didn’t sufficiently cover it.

Third, if you paid via online banking, please be advised these are not true electronic transactions. A check is sent on your behalf from your bank, which does make it subject to the same potential issues with USPS had you mailed a paper check yourself. Please also be advised, some banks will show the payment as “cleared” on your end either as soon as they send the check or when they believe the check will arrive. The only way to pay from truly electronic means is through the Resident Center, and payments made using a bank account’s routing and account number carry no convenience fees and are instantly credited to the account.

If after reading this you still don’t understand the reason for your balance, you can dispute or inquire further about your balance by clicking here and completing the form.

Your payments are considered due by the first of the month and late if not received by the 15th. If your payment is late, a late fee of $10 applies.

Assessment amounts are decided by and derived from the annual budget. Your association’s known, contracted and reasonably anticipated expenses are totaled each year, the amount of income needed to pay those expenses is totaled, and each owner is assessed their proportional share of the expenses in accordance with the community’s governing documents.

A copy of your association’s budget can’t be shared publicly, as it is a proprietary document of your association. However, if you log into the Resident Center, under the Documents menu item and the Budgets & Assessments category, you can download a copy of the current budget. Likewise, under the Financial Reports category in the documents section you can download the monthly financial reports to see how your association’s money is being spent.

You pay your association, not A. Jenning Properties. It is a very common misconception that homeowners directly pay the management company.

A. Jenning Properties is a contracted property management company, much in the sense that your community contracts for other services. And just as other service providers can be hired, fired and renewed when their contracts end, the same applies to our company. We do handle collecting your assessments, but that’s not “our money”. It belongs to your association. We are paid a flat contracted fee for our services.

Likewise, we don’t provide any physical maintenance services, and with only exceptions of the lowest, non-recurring costs, we don’t choose which companies provide services at your community. These decisions are made by the Board of Directors. Our job is to oversee those contractors, make sure they are performing to their contract specifications and address any issues that may arise. But their contracts are with your association, not with our management company. We have no profit-sharing arrangements with any contractors, or in other words, we receive no “kick-backs”. We have no motivation in the selection or recommendation of contractors other than who we feel will best serve your community’s needs.

The entity you are paying is your community association, not our company. The association is a non-profit entity, and it does not require homeowners to pay any assessments beyond what is needed to fund the community’s expenses and make contributions to its long-term reserves. Of course, part of your money goes towards paying our management contract fee, but that’s not a direct payment. You pay your association, and your association pays us, among its other bills.

You can set up automatic payments without having an online Resident Center account. Please click here to download a copy of the form. Please print this out, complete it and mail it into us at the address on the form. Do not mail this form to the Phoenix P.O. Box, as that is for payments only. Please don’t fax or email this form. It will contain your sensitive bank data once complete, and these are not secure submission methods.

Please note the form is designed to accommodate automatic payments for both credit cards and bank accounts. You do not need to fill out sections that aren’t relevant to your payment method. It is recommended that you use a bank account’s routing and account number, as there is no additional fee for this payment method. If you are at all unsure which information is being requested, please simply send a voided check in with the form.

Depending on who you bank with, they may report a payment as cleared when they mail the payment or when they anticipate the payment will be received, but not when or if it is actually received. We see this commonly with Bank of America, US Bank and Regions Bank, among others. The date our records reflect your payment was received is 100% accurate. If our records show we haven’t received your payment, we have not.

However, it should also be noted that the bank transmits their payment data to our software overnight for the previous day. Thus, if you check your account with us the same day your bank shows the payment as cleared, it will show your payment hasn’t been received  because the bank and software haven’t synchronized yet. You can check our records the following day, and it should then reflect your payment. Once posted, your payment will be reflected as received on the correct date. While the data transfer is always a day behind, the date the payment was actually received will be recorded accurately.

When you send a check through online bill pay with your bank, this is not a true electronic payment. The bank is mailing a check on your behalf, and those checks are subject to the same delays or losses as anything else sent through USPS. We have inquired about true electronic processing with the bank, and expressed willingness to pay for this service. We are told our company doesn’t do a significant enough volume of payments to qualify. This isn’t only because we are a small management company. According to them, only the largest management companies qualify, none of which operate in St. Louis.

The only way to make true electronic payments is through the Resident Center. There is no fee to process a payment if the payment method is the routing and account number from a bank account. You can log into your account or request one if you don’t have one by clicking here.

You can mail your payments to our office, but it’s not advisable unless we specifically instruct you to do so.

First, it doesn’t necessarily save transit time to do so. We work in a managed office building where the front desk sorts the mail for all of the business tenants here. That adds a one-day delay to all mail we receive here.

Second, from a security standpoint, it means your payment will first pass through the hands of our landlord’s staff. While they are trustworthy people, they are not employees of our company, and if a mistake happens it’s not possible for us to hold anyone accountable.

Third, from a security and accuracy perspective, it is better payments go to the Phoenix P.O. Box. That P.O. Box is retrieved daily by a bonded armored car service employed by the bank. Checks are taken straight to the bank where they are scanned in by machines immediately upon arrival. Checks that come to us locally aren’t as secure and are entered by hand, thus being more prone to error.

There may be circumstances where it is more advantageous for your check to come to our office, and we certainly won’t refuse any such payments, but it is wiser to send your payment to the Phoenix P.O. Box unless otherwise instructed. If mailing time is a concern you can make true electronic payments using the Resident Center. There is no fee to process a payment if the payment method is the routing and account number from a bank account. You can log into your account or request one if you don’t have one by clicking here.

We are entirely local and only practice on the Missouri side of St. Louis Metropolitan Area. Banking services tailored specifically for homeowners and condominium associations are very specialized, and no local bank is fully equipped to meet all of our needs. While we believe in banking locally and supporting our local economy, and we worked with a local business bank for several years on that basis, eventually our company’s needs outgrew what the local bank could accommodate.

Thus, your community’s operating checking account, where your assessment payments are deposited to, is held by First Citizens Bank, and they are based in Phoenix, Arizona.

There are several ways to pay. Click here to learn about all of your options to make payments.

We can disclose the names of the board members, but we are not allowed to share their personal contact information. Please remember they are homeowners, like you. They are not paid for their work, and they have lives outside of their obligations to the association. One of our functions as management is to act as a communications liaison for the board. Additionally, by communicating through us, it ensures the message reaches all board members. Remember that a majority of the board makes decisions; not a single member.

We do not filter or edit communications to the board. Any message sent to us with instructions to send to the board will be sent verbatim. Even if the nature of your communication is to lodge a complaint about our company, we are obligated to and will deliver that message. The board will then decide upon the response and instruct us to send it back to you.

You can send correspondence to the board via mailed letter to our office, fax to (314) 380-3100 or email to service[AT]ajenning.com. Please remove [AT] and replace it with the “@” symbol when emailing.  Please be clear in your communication that it is directed to the board, not to management, and we will deliver that message and follow-up with a response.

A difference between our company and other larger property management companies is that we don’t “departmentalize” our work for your community. With them, no one person can answer all of your possible questions. With us, with limited exceptions, you do have a community manager capable of addressing all of your questions. However, the downside to this arrangement is that the one person you need to speak with may not always be immediately available.  They may be away from their desk, visiting communities, meeting with board members, contractors, other homeowners, etc.

For most needs, you should expect to hear back from us the same day or the next business day. Exceptions can occur if we are extraordinarily busy or the issue you need to discuss is complex, especially if it requires us to first obtain information from a third party to be able to answer. But for the most part, we get back to people the same day or next business day.

Yes, but only with an appointment. We contract for a phone receptionist service to ensure someone is always able to take your calls, but those workers are remote. None of our local staff members are receptionists assigned to be in the office full-time. Most of our staff are property managers, and they are often away from their desks visiting communities, attending meetings, etc. Most of the time there is at least one person in the office during office hours, but it may not be the person you need to talk to.

If you contact us in advance for an appointment, we can ensure the staff member you need to speak with is here when you come.

Our office hours are 9am to 5pm Monday through Friday, except for federal and major holidays. We are closed on the following holidays:

• New Year’s Day
• Martin Luther King Day
• Presidents Day
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Columbus Day
• Veterans Day
• Thanksgiving
• Black Friday
• Christmas Eve
• Christmas
• New Year’s Eve

In the event Independence Day, Christmas or New Year’s Day fall on a Thursday, we will also be closed the day after.

The association is made up of all homeowners in the community and is the governing entity of the community.

The association takes actions based on the direction of and decisions made by the board of directors. The board is composed of homeowners who volunteer their time and are either elected to their positions by the homeowners or appointed to fill vacancies by other board members. The board members are the true decision makers for your community.

Property management, which is our company, is hired by the board to handle the day-to-day administration of the association, carry out the decisions made by the board of directors and act as an advisor to the board. We are not the decision makers for your community except for powers delegated to us by the board, the governing documents or our management contract with your association.

If there are no units above yours, the leak must be coming from the roof. You’ll need to submit a maintenance request. You can do so via the Resident Center if you have an account or by clicking here if you don’t. The association will repair the source of the leak, but the association doesn’t cover the interior damage. Despite the relationship between the two, the leak from the roof the association is responsible for doesn’t change that you remain responsible for your condo’s interior. If you need a recommendation on a contractor that can help with painting and drywall, a list of recommendations from us is published on this page.

If there is another condominium above you, it must be some sort of plumbing leak. You should go upstairs and talk to your neighbor. If you can’t reach your neighbor, you can contact us. We can’t give you the contact information for your neighbor, but we can ask them to contact you if we have their contact information on file. Once you have coordinated with your neighbor, be sure to check around the base of toilets, washing machines and their drain hoses, and air conditioning drain hoses to ensure there are no breaks and the hose is in the drain. If you had a leak into your condo and your neighbor was not aware, these are the three most common sources of leaks that may not be immediately visible to them. If you still can’t find the leak, we recommend the owner of the condominium the leak is coming from call a plumber. a list of recommendations from us is published on this page.

The association has very limited authority or jurisdiction as it pertains to damage from a leak between condominium owners. If the damage is more than minimal we recommend both owners file a claim with their insurance companies and share the claim information with each other. Generally the insurance company responsible for the damage will coordinate with the insurance company that isn’t. If a resolution can’t be reached between the owners on fixing the damage, it could lead to a civil lawsuit and a very likely win for the owner who sustained the damage. If you are the person whose condominium caused the leak, you are highly advised to follow the advice above and file a claim with your insurance company to prevent any unnecessary costs or hostilities with your neighbor.

There is no main building shut-off except for the water meter. Your plumber will need to shut down the water at the water meter itself, which they should be equipped to do. We prefer this to coordinating with the water company because they can be difficult to coordinate the shut-off with and take unnecessarily longer to turn the water back on.

We ask that you please take the time to go door-to-door in your building and let your neighbors know what you will be doing. Once you’ve notified all of the neighbors you can, please then also notify us by calling (314) 380-3100 and press 0 to speak with a live receptionist, or email us at service[AT]ajenning.com. Replace [AT] with the “@” symbol if emailing. This way if any neighbors weren’t available at the time you visited, we know what’s going on and can fill them in.

We ask that you not shut down the water for the entirety of the repairs or improvements you are doing. Please shut it down only long enough to establish a shut-off for your unit. Then turn the water back on for everyone else, turn your new shut-off off, and complete your repairs.

Generally, no. If your improvements won’t affect any elements the association is responsible for, approval is not needed. This would include load-bearing walls and, more rarely applicable, plumbing and electrical systems that are common to the building.

Please note the lack of association approval needed does not mean permits from local government aren’t needed, and we are not qualified to say when you will and will not need a permit.

While it’s impossible to provide an all-inclusive list, a partial list is below. If your answer isn’t here, please ask us and we’ll get it published for the next person who may be wondering.

Roof: The association is responsible for roof repairs and replacement.

Interior Damage from Roof Leak: Homeowners are responsible for repairing interior damage from roof leaks.

Gutters & Downspouts: The association is responsible for repairs, replacement and cleaning of gutters and downspouts.

Plumbing: Plumbing is the responsibility of the homeowner to the extent plumbing serves a single unit. Plumbing that serves more than one unit is the responsibility of the association to maintain.

Sewer Back-Up: Sewer back-ups are a homeowner responsibility to clear or repair to the extent they serve one unit. If the issue exists at a point that serves more than one unit, it becomes the association’s responsibility.

Siding: The association is responsible for repair and replacement of siding.

Shutters: The association is responsible for repairs and replacement of shutters.

Exterior Doors & Doorframes: Homeowners are responsible for repair and replacement of exterior doors.

Windows & Screens: Windows and window screens are homeowner responsibility to maintain and repair. If windows are replaced, they must be aesthetically identical to the original windows.

Light Fixtures: Homeowners are responsible to repair and replace light fixtures if the light fixture serves a single unit. All light fixtures common to the buildings are the association’s responsibility to repair and replace.

Foundation: The association is responsible for any issues with the foundation slab.

Exterior Painting: The association is responsible for and provides periodic painting of exterior wood surfaces.

Patios: The association is responsible for repairs and replacement of patios.

Decks: Homeowners are responsible for deck flooring, but the association is responsible for all other deck components. If a change to composite decking is desired, the association should be notified as the joist spacing will need to be changed.

Lawn Care: The association provides lawn care.

Snow Removal: Snow removal is provided by the association for the parking lots, but not between cars to prevent damage. Snow removal is performed on the walkways and stairs if snow accumulations are greater than 2 inches. For lesser snowfall amounts, salt buckets are placed inside the hallways of the buildings next to the front doors. Homeowners are encouraged to spread salt as needed on walkways and stairs during lesser snowfalls.

Tree Maintenance: The association is responsible for tree maintenance and removal when needed.

Landscaping: The association is responsible for the maintenance and removal, when needed, of original landscaping.

Exterior Pest Control: : The association provides exterior pest control. Discounted interior pest control is available through the association’s exterminator, Rottler Pest Control, if services are performed at the same time as exterior services. Contracted exterior services are performed in the spring and fall.

Exterior Hose Spigots:: The association is responsible for repair and replacement of exterior spigots. The plumbing for the exterior spigot runs through two of the condominiums in a given building, usually F and H. Those homeowner will need to provide access for the association’s plumber, but the cost of any repair is paid by the association. The owners of these units also have shut-offs in their laundry rooms with blue handles. They should turn off the shut-off before the first freeze and back on in the spring.

Mailboxes: The association is responsible for mailbox structure repairs and replacements, but homeowners are responsible for their own individual locks and keys.

Sidewalks & Walkways: The association is responsible for maintaining the sidewalks.

Streets: The streets within the community are private and maintained by the association

Carports: The carports are maintained by the association, and owners with carport parking spaces pay extra assessments to cover this upkeep.

Street Lights: Street lights are owned and operated by Ameren Missouri. Any street light outages or other damages should be reported to them at (314) 342-1111.

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

First Onsite – (314) 306-2923 – casey.vaught[AT]firstonsite.com
BluSky Restoration – (314) 330-4149 – angie.hickey[AT]goblusky.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

Certa Pro Painters – (636) 922-2917 – awiggins[AT]certapro.com
Pride Master, Inc. – (636) 532-0708 – office[AT]pridemasterinc.com
Superior Touch – (314) 805-2041 – superiortouch4u[AT]gmail.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

Reinhold Electric – (314) 631-1158 – katie[AT]reinholdelectric.com
Down to the Wire Electric – (636) 699-5498 – office[AT]dttwelectric.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

Superior Sewer Company – (314) 437-0522 – info[AT]superiorsewerco.com
Cast Iron King – (314) 319-4610 – castironking[AT]currently.com

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

YF Solutions – (636) 428-8090 – yfsolutions2022[AT]gmail.com
Pride Master, Inc. – (636) 532-0708 – office[AT]pridemasterinc.com
Big N’z Handyman Service – (636) 463-6023 – bignz34[AT]yahoo.com

If the exterior appearance of the property will change, you are adding something that doesn’t currently exist, or the work is on a major building component, you will need to obtain approval first.

Approval, if needed, can take 30-60 days, but most straightforward improvements consistent with the norm in the community, especially when others have already done the same, will usually come faster. You can learn more about this process and submit your request here.

Please note the association only issues approvals and denials on the basis of aesthetics. Approval of your proposal by the association does not substitute a permit, and we are not qualified to tell you with certainty when permits are necessary or not.

Different types of requests may take different timeframes to complete. Some types of contractors are quick to respond, while others may be scheduled out for a couple of weeks. Some items are seasonal and must be done at an appropriate time of year.

The primary reason for delays, however, are when costs exceed what we as management are allowed to spend without board approval or if your need is relatively common and will be combined with other similar needs to save the association money and keep your association assessments as low as possible.

You are welcome to inquire with us about your specific issue, but these are the most common reasons delays may occur.

Aside from contacting our office, you can log into your Resident Center account and click on Requests in the menu. You can also do so without an account by clicking here.

The deposit is fully refundable as long as no damage occurred to the hallways or other common elements during the move. If you are the seller, please contact our office with a forwarding address if you haven’t already provided one. If you are the buyer, instructions will come to you in the mail on how to obtain the refund along with your welcome package.

To be safe, you should cancel your autopay before the closing. It will stop automatically once we process in the new owner’s information, but that is dependent upon us receiving the closing proceeds from the title company. If you are closing near the end of a month and/or mail runs late, it is possible we will still have you in our systems when the next month starts, and you could be charged.

If this happens, we will issue a refund as soon as the buyer’s closing proceeds are received and processed. And if any charges were allocated to your ledger for a date after your closing, they will be removed retroactively. But it is much easier for you and for us if you cancel your autopay and prevent any mishaps from needing to be corrected later.

If you will own the property on the first day of the month, you should pay the entire month. When you close, your title company and the buyer’s title company will handle prorating the assessment and crediting you back for the days of the month you will no longer be the owner. Basically, the proration process is handled by the title companies, not on our end.

You can do this, but we will be forced to add a disclosure to the resale certificate form that any attachments being provided were not provided by us and can’t be guaranteed to be the most current, complete or accurate documents. This disclaimer must be offered because we can’t be certain of which documents you will use.

This is especially important as it pertains to current financial reports. Often we receive resale certificate orders which need a more current financial report that isn’t completed yet. We will then hold the order, not past the due date, until the most current report is completed. This is not a possibility if you exclude the document package.

Another area you may fall short on trying to do things this way are the governing documents. Often only the documents currently in effect are shared to the Resident Center to prevent confusion. For a resale certificate, all governing documents from the formation of the association should be included, including documents that have since been rendered obsolete by newer documents.

For the additional $30 you aren’t just getting the documents themselves; you are also getting our time and coordination to ensure all documents are complete and up-to-date. It is thus recommended to just get the full package. This also shifts the liability to us instead of you if anything is incorrect or inaccurate.

We charge for these documents to offset the amount of time our staff spends processing them, ensuring all of the documents are included and all information is accurate and current. Of course, some of this cost also covers the use of HomeWiseDocs.com to process these documents.

These services are intentionally not included in the management contract we have with your community for two reasons. First, there is no way to know how many of these documents we will need to process in a given timeframe to be able to account for it in our management fee. Second, by billing the homeowner who is selling their property it prevents all owners from having to share in the cost burden when there is no benefit to them, and it keeps the costs strictly allocated to the owner who is creating the need.

While our competitors all have their own processes that may differ from ours, we are not aware of any other competitor in our market who doesn’t charge for this process. Some charge at closing instead of upfront, some use different platforms such as CondoCerts or don’t use a third-party platform, but we aren’t aware of anyone who doesn’t charge in some capacity for this service.

We do receive anonymized data from HomeWiseDocs.com and review it once per year. We ensure the pricing is either in line with or below average for the market.

You can obtain this at HomeWiseDocs.com by ordering the Trustee Letter. If you have any questions about using their website to make your order, please contact them directly. We contract with HomeWiseDocs instead of other service providers to complete this process because they have excellent, US-based customer service when you need it. Do not order the Trustee Letter Package unless instructed to do so. The package includes documents you likely already received with the Resale Disclosure Package, and there’s no need to pay more to get the same documents twice.

However, before you do, even if you are following the instructions of your Realtor, please double check with the closer at your title company to make sure they want you to do this. The trustee letter, also called a demand letter, is a time-sensitive document your title company uses to prove there are no balances owed at closing and no unresolved violations. Or, if there is an outstanding balance or violation, the balance can be collected at closing and the buyer can go into their purchase knowing what violations they are inheriting liability for. If this is ordered too early the data will be out of date, and updates after a certain point cost additional fees. If it’s ordered too late, it may not be processed in enough time for closing. Usually, but not always, title companies will order these themselves and just ask you to provide the payment method. You don’t want to waste money double-ordering something already ordered, as once processed it’s non-refundable. You also don’t want to order this with the wrong timing. So please double check with your closer at the title company before you do this.

The resale certificate can be obtained by you our your Realtor at HomeWiseDocs.com. If you have any questions about using their website to make your order, please contact them directly. We contract with HomeWiseDocs instead of other similar providers to complete this process because they have excellent, US-based customer service when you need it.

The document you want to order will be called the Resale Disclosure Package. It is not called the resale certificate because this document has different requirements and different names in other states. The Resale Disclosure Package contains everything you need. Unless specifically instructed, do not order the Resale Disclosure outside of the package. This won’t include the required attachments you need.

You can read more about the resale documents available here.

In the March 14, 2025 storms, the association sustained wind and hail damage, and a claim was filed under the master policy. While the master policy covers the bulk of the repairs, the deductible assigned to each building is very high—over $400,000 in total across all buildings. By law and under the condominium governing documents, each unit owner is responsible for their proportional share of that deductible. This amount is called the loss assessment.

Even though you pay monthly condominium fees, those fees go toward regular operations, maintenance, and reserves of the association. The deductible for this particular insurance claim greatly exceeds what associations typically hold in reserve. For that reason, these costs have been allocated directly to unit owners as permitted by the condominium documents.

The good news is that HO-6  condominium owners insurance policies include loss assessment coverage, which is designed for exactly this type of situation. If you turn the packet we provided by mail on July 17, 2025  (Statement of Loss, Amendment to the Declaration, and the calculations) over to your insurance agent, they can guide you through filing a claim. Assuming you have sufficient loss assessment coverage, the insurance company should reimburse you for this amount, with your only out-of-pocket cost being your personal policy deductible.

While the loss assessment is legally due from you, your homeowners insurance should step in to pay it (less your deductible). This process is standard and is the way to protect you from having to personally bear a large unexpected expense.

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If you or your insurance agent would like additional documentation, such as a copy of the master policy, please have them contact us directly at (314) 380-3100 or service[AT]ajenning.com. Replace [AT] with the “@” symbol when emailing.

These types of questions should be directed to the association’s insurance broker. As property management, even if we believe we know the answers, we’re not qualified to answer these questions and may omit important information. Your agent can contact the broker using the information below:

Brokerage: Martin & Raab Agency
Agent: James Raab
Phone: (314) 685-8696
Email: james[AT]martin-raabagency.com
Replace the [AT] with the “@” symbol when sending an email.

Please click here to submit your request. It will be automatically processed by the association’s insurance broker. You will need to attach a copy of the letter you received, specifically the portion including the mortgagee clause. This is usually the name of the mortgage company, their address, and may include other information like your loan number. A photo of this instead of a true scan of the document is fine as long as the picture is clear enough for the broker to read.

Unlike maintenance where there is mostly a separation of responsibilities based on what is outside versus inside, insurance is all about dollar amounts. If your home sustains damage, even to components the association is normally responsible for, if it doesn’t reach the association’s master insurance policy deductible, you must file the claim with your insurance carrier. Likewise, if you sustain damage to the interior or other elements you are responsible for, but the damage exceeds the master policy deductible, your insurance only covers the damage up to the master policy deductible. The master policy covers everything beyond it. This type of coverage is called Loss Assessment, and it’s important you carry enough coverage to prevent a situation where there is a gap between your policy and the association’s.

Master policies never cover your personal contents, temporary lodging or liabilities you create, so you should always carry coverage for this.

As this website is public facing, we can’t disclose details of your community’s insurance policy here. If you log into the Resident Center, under the Documents menu item and the Insurance Documents category, you can download a copy of the current policy. It is recommended you share this with your agent so they can help identify any areas where you may be underinsured or paying for coverage you don’t need, and they can adjust your policy and premiums accordingly.

No. There are never lifeguards or attendants on duty. You swim at your own risk at all times, and children age 17 and under are never permitted at the pool without an adult present.

Due to St. Louis County Health Department regulations for what are considered public water recreation facilities, smoking within the pool area is prohibited. You will need to step outside of the pool area to smoke.

The county classifies condominium swimming pools as public water recreation facilities. The fact that condominiums are technically a private entity is a matter of semantics, and does not relieve us of the requirement to have this prohibition in place.

Yes, alcohol is permitted, but drink responsibly. Violation of pool rules and generally unsafe or disruptive behavior due to intoxication can result in penalties, including temporary or permanent revocation of pool access privileges.

Glass containers of any kind are prohibited for safety reasons. Providing alcohol to minors can lead to both revocation of pool privileges and a report to law enforcement.

We understand this concern.

First, yes, it is legal. Common areas of condominiums can be put under surveillance so long as there is no reasonable expectation of privacy. Despite the state of undress one must be in for swimming, the pool is outdoors, which by definition is an environment for which there is no reasonable expectation of privacy. This issue has been thoroughly researched and opined on by the association’s attorney before the cameras were installed.

Unfortunately, misbehavior is more likely to occur at the pool than any other amenity or common area in the community. With the ability to monitor and verify activities, the association is able to enforce its pool rules and levy proper actions against those who violate the rules, which can range from fines to revocation of pool privileges. This ensures a safe and enjoyable environment for everyone.

Access to the cameras is restricted to management, board and committee members, and footage is only retained past 30 days in the event of an incident.

No.  While the clubhouse has a restroom, due to past incidents it is not made available for pool users. Please use the restroom at your condominium.

The total combination of permanent residents and guests for a given household is restricted to a maximum of 4. A permanent resident age 18 or older must be present with guests at all times. Children 17 and under are never to be left unaccompanied, especially as there is no lifeguard on duty.

The pool is open Memorial Day to Labor Day, 7 days a week, from 10am to 10pm . Though not guaranteed, as it depends on whether and budget performance, the Board usually authorizes the pool contractor to keep the pool open one week past Labor Day. As long as the gate isn’t chained shut, the pool is still open.

The pool is accessed via a special, non-duplicable key. If you are a new homeowner, the previous homeowner should have left this key for you. If they did not, we can provide you a new one, but there is a cost of $25 for a replacement key. This charge does not need to be paid upon delivery and can be included with your next monthly assessment if you prefer. The cost is high, unfortunately, because the keys are non-duplicable and cost us considerably more to obtain.

These keys can not be mailed. Past attempts to send via mail have resulted in either empty envelopes or the envelopes getting lost in the mail every time. You will either need to make an appointment to come to our office or you will need to wait until we next visit the property to drop one off.

No, it is not possible to reserve the pool at any time for private use. Additionally, if you reserve the clubhouse for a private party or event, you and your guests are prohibited from use of the pool on that particular day.

The maximum capacity is 50 people.

The cost is a $25 non-refundable fee to help defray maintenance costs, and a $175 refundable deposit. As long as the clubhouse is left clean and free of damage, you can either receive a refund of the deposit or it can be applied towards future monthly assessments.

Yes it is! Please click here and complete the form. Your property manager will reach out to you with more information.

Homeowners are responsible for electric service, which is provided by Ameren Missouri. They can be reached at (314) 342-1111.

The association is responsible for electric service for the common areas, water, sewer and trash services. Electric service is provided by Ameren Missouri. Water is provided by Missouri American Water. Sewer is provided by Metropolitan St. Louis Sewer District. Trash service is provided by Aspen Waste.

The loss assessment can’t be paid online. The Resident Center can only process transactions up to $500. Because the loss assessments are much higher than $500 limit, this payment must be made by check to the lockbox. This can be paid by personal check or a payment from your bank’s online bill pay platform using the instructions from our July 17, 2025 letter.

The address to send the payment to is:

Berview Condominium Association
c/o A. Jenning Properties, Inc.
P.O. Box 98422
Phoenix, AZ 85038-0422

In the March 14, 2025 storms, the association sustained wind and hail damage, and a claim was filed under the master policy. While the master policy covers the bulk of the repairs, the deductible assigned to each building is very high—over $400,000 in total across all buildings. By law and under the condominium governing documents, each unit owner is responsible for their proportional share of that deductible. This amount is called the loss assessment.

Even though you pay monthly condominium fees, those fees go toward regular operations, maintenance, and reserves of the association. The deductible for this particular insurance claim greatly exceeds what associations typically hold in reserve. For that reason, these costs have been allocated directly to unit owners as permitted by the condominium documents.

The good news is that HO-6  condominium owners insurance policies include loss assessment coverage, which is designed for exactly this type of situation. If you turn the packet we provided by mail on July 17, 2025  (Statement of Loss, Amendment to the Declaration, and the calculations) over to your insurance agent, they can guide you through filing a claim. Assuming you have sufficient loss assessment coverage, the insurance company should reimburse you for this amount, with your only out-of-pocket cost being your personal policy deductible.

While the loss assessment is legally due from you, your homeowners insurance should step in to pay it (less your deductible). This process is standard and is the way to protect you from having to personally bear a large unexpected expense.

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If you or your insurance agent would like additional documentation, such as a copy of the master policy, please have them contact us directly at (314) 380-3100 or service[AT]ajenning.com. Replace [AT] with the “@” symbol when emailing.