• How can I make my association assessment payments?
• If you are a local property management company, why do my payments go to Phoenix, AZ?
• Can I send my payments directly to your office instead of the P.O. Box in Phoenix, AZ?
• My bank says my payment cleared on a certain date but your records reflect a different date or don’t show the payment as received. Why?
• Is it possible to set up automatic electronic payments without using an online Resident Center account?
• How much of my assessments are profit for A. Jenning Properties versus how much is spent by A. Jenning Properties providing services?
• How are my assessment amounts decided?
• When are payments considered late, and what is the late fee?

• What are the differences between the property management, the association and the board of directors?
• What are your office hours?
• Is your office open to visitors?
• I called or emailed your office but haven’t heard back yet. How long will it be before I hear from you?
• If the board members are the true decision-makers and not management, how can I contact the board members directly?

• How do I submit a maintenance request?
• I submitted a maintenance request, but there’s been no progress, or it’s taking a long time to complete. Why?
• What am I responsible to maintain and what is the association responsible to maintain?
• I am in need of a contractor/vendor for something that is my responsibility to address as a homeowner. Do you have any recommendations?
• I’m making a change to the exterior of my property. Do I need approval to do this?
• I’m making a change to the interior of my property. Do I need approval to do this?
• I’m making plumbing repairs and I can’t find a shut-off for my property specifically. The plumber says we’ll need to shut down plumbing for the whole building to do this work. How do I coordinate this?

• My Realtor says I need to obtain a resale certificate from your office. How do I do that?
• I was told to obtain a trustee letter or demand letter from your office. How do I do that?
• Why do I have to pay to obtain resale documents? Shouldn’t these be free?
• If I obtain all of the required documents from the Resident Center, do I still need the full resale certificate package, or can I just order the form without the package to save the $30?

• What does the association insure and what is my responsibility to insure?
• My mortgage company is requesting proof of the association’s insurance. How can I obtain this?

How can I make my association assessment payments?

There are several ways to pay. Click here to learn about all of your options to make payments.

If you are a local property management company, why do my payments go to Phoenix, AZ?

We are entirely local and only practice on the Missouri side of St. Louis Metropolitan Area. Banking services tailored specifically for homeowners and condominium associations are very specialized, and no such bank exists locally. While we believe in banking locally and supporting our local economy, and we worked with a local business bank for several years on that basis, eventually our company’s needs outgrew what the local bank could accommodate given our accounting processes.

Your community’s operating checking account, where your assessment payments are deposited to, is held by First Citizens Bank, and they are based in Phoenix, AZ.

Can I send my payments directly to your office instead of the P.O. Box in Phoenix, AZ?

You can, but it’s not advisable unless we specifically instruct you to do so.

First, it doesn’t necessarily save transit time to do so. We work in a managed office building where the front desk sorts the mail for all of the business tenants here. That adds a one-day delay to all mail we receive here.

Second, from a security standpoint, it means your payment will first pass through the hands of our landlord’s staff. While we believe them to be trustworthy people, they are not employees of our company, and if a mistake happens it’s not possible for us to hold anyone accountable.

Third, from a security and accuracy perspective, it is better payments go to the Phoenix P.O. Box. That P.O. Box is retrieved daily by a bonded armored car service employed by the bank. Checks are taken straight to the bank where they are scanned in by machines immediately upon arrival. Checks that come to us locally aren’t as secure and are entered by hand, thus being more prone to error.

There may be circumstances where it is more advantageous for your check to come to our office, and we certainly won’t refuse any such payments, but it is wiser to send your payment to the Phoenix P.O. Box unless otherwise instructed. If mailing time is a concern you can make true electronic payments using the Resident Center. There is no fee to process a payment if the payment method is the routing and account number from a bank account. You can log into your account or request one if you don’t have one by clicking here.

My bank says my payment cleared on a certain date but your records reflect a different date or don’t show the payment as received. Why?

This can occur if you send an online bill pay payment from a bank who posts the payment when they mail it or when they anticipate it will be received instead of when it actually clears. We see this commonly with Bank of America, US Bank and Regions Bank, among others. The date our records reflect your payment was received is 100% accurate. If our records show we haven’t received your payment, we have not.

When you send a check through online bill pay with your bank, this is not a true electronic payment. The bank is mailing a check on your behalf, and those checks are subject to the same delays or losses as anything else sent through USPS. We have inquired about true electronic processing with the bank, and expressed willingness to pay for this service. We are told our company doesn’t do a significant enough volume of payments to qualify. This isn’t only because we are a small management company. According to them, only the largest management companies qualify, none of which operate in St. Louis.

The only way to make true electronic payments is through the Resident Center. There is no fee to process a payment if the payment method is the routing and account number from a bank account. You can log into your account or request one if you don’t have one by clicking here.

Is it possible to set up automatic electronic payments without using an online Resident Center account?

Yes. Please click here to download a copy of the form. Please print this out, complete it and mail it into us at the address on the form. Do not mail this form to the Phoenix P.O. Box, as that is for payments only. Please don’t fax or email this form. It will contain your sensitive bank data once complete, and these are not secure submission methods.

Please note the form is designed to accommodate automatic payments for both credit cards and bank accounts. You do not need to fill out sections that aren’t relevant to your payment method. It is recommended that you use a bank account’s routing and account number, as there is no additional fee for this payment method. If you are at all unsure which information is being requested, please simply send a voided check in with the form.

How much of my assessments are profit for A. Jenning Properties versus how much is spent by A. Jenning Properties providing services?

This arrangement doesn’t work this way, and this is a very common misconception.

A. Jenning Properties is a contracted property management company, much in the sense that your community contracts for lawn care. And just as the lawn care company can be hired, fired and renewed when its contract ends, the same applies to our company. We do handle collecting your assessments, but that’s not “our money”. We are paid a contracted fee for our services, just like the lawn care company.

Likewise, we don’t provide any physical maintenance services, and with only minimal exceptions of the lowest, non-recurring costs, we don’t choose which companies provide services at your community. These decisions are made by the Board of Directors. Our job is to oversee those contractors, make sure they are performing to their contract specifications and address any issues that may arise. But their contracts are with your association, not with our management company.

The entity you are paying is your community association, not our company. The association is a non-profit entity, and it does not require homeowners to pay any assessments beyond what is needed to fund the community’s expenses and make contributions to its long-term reserves. Of course, part of your money goes towards paying our management contract fee, but that’s not a direct payment. You pay your association, and your association pays us, among its other bills.

How are my assessment amounts decided?

Assessments are decided by the budget, which is approved by the Board of Directors each year and ratified by the homeowners at the annual meeting. Your association’s known, contracted and reasonably anticipated expenses are totaled each year, the amount of income needed to pay those expenses is totaled, and each owner is assessed their proportional share of the expenses in accordance with the community’s governing documents.

A copy of your association’s budget can’t be shared on this public-facing page, but if you log into the Resident Center, under the Documents menu item and the Budgets & Assessments category, you can download a copy of the current budget. Likewise, under the Financial Reports category in the documents section you can download the monthly financial reports to see how your association’s money is being spent.

When are payments considered late, and what is the late fee?

Your payments are considered due by the first of the month and late if not received by the 15th. If payment is not received by the 15th, a late fee of $10 applies.

What are the differences between the property management, the association and the board of directors?

The association is made up of all homeowners in the community and is the governing entity of the community.

The association takes actions based on the direction of and decisions made by the board of directors. The board is composed of homeowners who volunteer their time and are either elected to their positions by the homeowners or appointed to fill vacancies by other board members. The board members are the true decision makers for your community.

Property management, which is our company, is hired by the board to handle the day-to-day administration of the association, carry out the decisions made by the board of directors and act as an advisor to the board. We are not the decision makers for your community except for powers delegated to us by the board, the governing documents or our management contract with your association.

What are your office hours?

Our office hours are 9am to 5pm Monday through Friday, except for federal and major holidays. We are closed on the following holidays:

• New Year’s Day
• Martin Luther King Day
• Presidents Day
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Columbus Day
• Veterans Day
• Thanksgiving
• Black Friday
• Christmas Eve
• Christmas
• New Year’s Eve

In the event Independence Day, Christmas or New Year’s Day fall on a Thursday, we will also be closed the day after.

Is your office open to visitors?

Yes, but only with an appointment. We contract for a receptionist service to ensure someone is always able to take your calls, but those workers are remote. None of our staff members are “administrative assistants” or “office managers”, and thus no one is assigned to be in the office full-time. Most of our staff are property managers, and they are often away from their desks visiting communities, attending meetings, etc. Most of the time there is at least one person in the office during office hours, but it may not be the person you need to talk to.

If you contact us in advance for an appointment, we can ensure the staff member you need to speak with is here when you come.

I called / emailed your office but haven’t heard back yet. How long will it be before I hear from you?

A difference between our company and other larger management companies is that we don’t “departmentalize” our work for your community. Our competitors usually have duties divided between administrative, management and accounting staff. The problem this creates is that there isn’t one person capable of answering all of their clients’ questions. By comparison, with very few exceptions, our property managers are the single point-of-contact for the communities we manage. The idea behind this is there is one person available to you with virtually all of the answers you need, and you consistently know who that person is.

The downside to this arrangement is that property managers are not at their desks 100% of the time. They have to visit communities, meet with board members, contactors and homeowners, etc. Because of this, they may not always be available immediately.

As a general company policy, we expect our managers to return calls for which messages are left, either via voicemail or our receptionist service, the same or next business day. Exceptions are possible if our managers are very busy, but that is generally the standard we try to keep, and the vast majority of the time we do.

If you contacted our office, it’s been longer than the next business day, and you still haven’t heard back, you are welcome to contact the owner, Adam Jenning. Adam can be reached at his direct line at (314) 380-3101 or adam[AT]ajenning.com. Please replace [AT] with the “@” symbol. We don’t publish email addresses on this website verbatim to prevent bots from scraping email addresses and sending spam. However, Adam very often has a busy schedule. We apologize to ask for a longer wait when you’ve already been waiting, but please expect a response from Adam by the same standard: same business day or next.

If the board members are the true decision-makers and not management, how can I contact the board members directly?

We can disclose the names of the board members, but we are not allowed to share their personal contact information. Please remember they are homeowners, like you. They are not paid for their work, and they have lives outside of their obligations to the association. One of our functions as management is to act as a communications liaison for the board. Additionally, by communicating through us, it ensures the message reaches all board members. Remember that a majority of the board makes decisions; not a single member.

We do not filter or edit communications to the board. Any message sent to us with instructions to send to the board will be sent verbatim. Even if the nature of your communication is to lodge a complaint about our company, we are obligated to and will deliver that message. The board will then decide upon the response and instruct us to send it back to you.

You can send correspondence to the board via mailed letter to our office, fax to (314) 380-3100 or email to service[AT]ajenning.com. Please remove [AT] and replace it with the “@” symbol when emailing. We don’t publish email addresses directly to the website to prevent bots and spam. Please be clear in your communication that it is directed to the board, not to management, and we will deliver that message and follow-up with a response.

How do I submit a maintenance request?

Aside from contacting our office, you can log into your Resident Center account and click on Requests in the menu. You can also do so without an account by clicking here.

I submitted a maintenance request, but there’s been no progress, or it’s taking a long time to complete. Why?

Different types of requests may take different timeframes to complete. Some types of contractors are quick to respond, while others may be scheduled out for a couple of weeks. Some items are seasonal and must be done at an appropriate time of year.

The primary reason for delays, however, are when costs exceed what we as management are allowed to spend without board approval or if your need is relatively common and will be combined with other similar needs to save the association money and keep your association assessments as low as possible. A frequent example of this is tree trimming and removal, as it is very expensive to trim or remove one tree and it’s far more cost effective if we handle several at once.

You are welcome to inquire with us about your specific issue, but these are the most common reasons delays may occur.

What am I responsible to maintain and what is the association responsible to maintain?

While it’s impossible to provide an all-inclusive list, a partial list is below. If your answer isn’t here, please ask us and we’ll get it published for the next person who may be wondering.

Roof: Association responsibility to repair and maintain.

Interior damage from roof leak: Homeowner responsibility to repair.

Siding: Association responsibility to repair and maintain.

Gutters and downspouts: Association responsibility to repair and maintain.

Shutters: Association responsibility to repair and maintain.

Doors and doorframes: Except the building entry doors all owners share, homeowner responsibility to repair and maintain.

Exterior pest control: Association responsibility to provide. Homeowners can call the association’s exterminator for discounted interior treatment if performed same day. Watch for emails and postings in the hallway from us to know when the next treatment is scheduled.

Mailboxes: Association responsibility to repair and maintain, but homeowners are responsible for their ower individual locks and keys.

Patio: Association responsibility to repair and maintain.

Deck: Association responsibility to repair and maintain the frame and railings, but homeowner responsibility to repair and maintain deck flooring. If a switch to composite deck flooring will be made, please contact us first, as the joist spacing will need to be reconfigured to meet code.

Sidewalks: Association responsibility to repair and maintain.

Exterior spigots:: Association responsibility to repair and maintain, but owners with units with shutoffs for the spigots (blue handle in the laundry room, generally units F and H) should turn the shutoff off heading into freezing temperatures and back on when the weather warms.

Foundation: Association responsibility to repair and maintain.

Light fixtures: Homeowner responsibility to repair and maintain to the extent they are private to the condominium. Shared light fixtures are maintained by the association, except for street lights, which are maintained by Ameren Missouri.

Exterior painting: Association responsibility to repair and maintain.

Plumbing: Homeowner responsibility to repair and maintain unless the problem extends beyond one condo. Then it becomes the association’s responsibility. An issue being behind the wall remains homeowner responsibility if the plumbing still exclusively serves that condo.

Sewer clean-out: Homeowner responsibility to repair and maintain unless the problem extends beyond one condo. Then it becomes the association’s responsibility. An issue being behind the wall remains homeowner responsibility if the plumbing still exclusively serves that condo.

Screens: Homeowner responsibility to repair and maintain.

Snow removal: Association responsibility to perform. Not every snow will result in professional removal. Salt buckets are left inside the hallways of each building and periodically refilled to help accomodate lighter snow events. When the association clears snow, walkways and the main path through the parking lot are cleared. Individual parking spaces are not cleared to prevent damage to cars.

Did we miss something? Click here to submit your question so we can both answer it and publish the answer for those who may want to know in the future.

I am in need of a contractor/vendor for something that is my responsibility to address as a homeowner. Do you have any recommendations?

We provide recommendations based on contractors and vendors we work with and their consent to being included on this list. We do not receive any “kickbacks” or other incentives for sharing their information, and we do so strictly as a courtesy to the homeowners we serve and because we believe in the quality and price of their work. None of the contractors below are affiliated directly or indirectly with A. Jenning Properties nor any of its staff members. As these are simply recommendations, we also cannot accept any liability for conflicts and issues that may arise later with these contractors.

Please note the “@” symbol has been removed to prevent our preferred contractors’ email addresses from being picked up by bots nefariously. Please replace the [AT] in the email address with “@” to send an email.

General Contractors
YF Solutions – (636) 428-8090 – yfsolutions2022[AT]gmail.com
Pride Master, Inc. – (636) 532-0708 – office[AT]pridemasterinc.com
Big N’z Handyman Service – (636) 463-6023 – bignz34[AT]yahoo.com

Plumbers
Superior Sewer Company – (314) 437-0522 – info[AT]superiorsewerco.com
Cast Iron King – (314) 319-4610 – castironking[AT]currently.com

Electricians
Reinhold Electric – (314) 631-1158 – katie[AT]reinholdelectric.com
Down to the Wire Electric – (636) 699-5498 – office[AT]dttwelectric.com

Painting
Pride Master, Inc. – (636) 532-0708 – office[AT]pridemasterinc.com

Disaster Restoration (especially if an insurance claim is filed)
First Onsite – (314) 306-2923 – casey.vaught[AT]firstonsite.com
BluSky Restoration – (314) 330-4149 – angie.hickey[AT]goblusky.com

Insurance Brokers
Martin & Raab Agency – (314) 685-8696 – amartin1[AT]farmersagent.com
O’Connor Insurance – (314) 434-0038 – info[AT]oconnor-ins.com

I’m making a change to the exterior of my property. Do I need approval to do this?

Yes, if the exterior appearance of the property will change. If you are replacing something that was already there with something that doesn’t look any different, this is regarded as maintenance instead of an exterior change, and no approval is needed in this case. For all other purposes, you must first apply for an obtain approval.

Approval, if needed, can take 30-60 days, but most straightforward improvements consistent with the norm in the community, especially when others have already done the same, will usually come faster.
You can learn more about this process and submit your request here.

Please note the association only issues approvals and denials on the basis of aesthetics. Approval of your proposal by the association does not substitute a permit, and we are not qualified to tell you with certainty when permits are necessary or not. Contact XXXX with any questions pertaining to permits. Their phone number is (XXX) XXX-XXXX.

I’m making a change to the interior of my property. Do I need approval to do this?

Generally, no. If your improvements won’t affect any elements the association is responsible for, approval is not needed. This would include load-bearing walls and, more rarely applicable, plumbing and electrical systems that are common to the building.

Please note the lack of association approval needed does not mean permits from local government aren’t needed, and we are not qualified to say when you will and will not need a permit. Contact XXXX with any questions pertaining to permits. Their phone number is (XXX) XXX-XXXX.

I’m making plumbing repairs and I can’t find a shut-off for my property specifically. The plumber says we’ll need to shut down plumbing for the whole building to do this work. How do I coordinate this?

There is no main building shut-off except for the water meter. Your plumber will need to shut down the water at the water meter itself, which they should be equipped to do. We prefer this to coordinating with the water company because they can be difficult to coordinate the shut-off with and take unnecessarily longer to turn the water back on.

We ask that you please take the time to go door-to-door in your building and let your neighbors know what you will be doing. Once you’ve notified all of the neighbors you can, please then also notify us by calling (314) 380-3100 and press 0 to speak with a live receptionist, or email us at service[AT]ajenning.com. Replace [AT] with the “@” symbol. We don’t state email addresses verbatim online to prevent bots and spam. This way if any neighbors weren’t available at the time you visited, we know what’s going on and can fill them in.

We ask that you not shut down the water for the entirety of the repairs or improvements you are doing. Please shut it down only long enough to establish a shut-off for your unit. Then turn the water back on for everyone else, turn your new shut-off off, and complete your repairs.

My Realtor says I need to obtain a resale certificate from your office. How do I do that?

The resale certificate can be obtained by you our your Realtor at HomeWiseDocs.com. If you have any questions about using their website to make your order, please contact them directly. We contract with HomeWiseDocs instead of the more common CondoCerts to complete this process because they have excellent, US-based customer service when you need it.

The document you want to order will be called the Resale Disclosure Package. It is not called the resale certificate because this document has different requirements and different names in other states. The Resale Disclosure Package contains everything you need. Unless specifically instructed, do not order the Resale Disclosure outside of the package. This won’t include the required attachments you need.

You can read more about the resale documents available here.

I was told to obtain a trustee letter or demand letter from your office. How do I do that?

You can obtain this at HomeWiseDocs.com by ordering the Trustee Letter. If you have any questions about using their website to make your order, please contact them directly. We contract with HomeWiseDocs instead of the more common CondoCerts to complete this process because they have excellent, US-based customer service when you need it. Do not order the Trustee Letter Package unless instructed to do so. The package includes documents you likely already received with the Resale Disclosure Package, and there’s no need to pay more to get the same documents twice.

However, before you do, even if you are following the instructions of your Realtor, please double check with the closer at your title company to make sure they want you to do this. The trustee letter, also called a demand letter, is a time-sensitive document your title company uses to prove there are no balances owed at closing and no unresolved violations. Or, if there is an outstanding balance or violation, the balance can be collected at closing and the buyer can go into their purchase knowing what violations they are inheriting liability for. If this is ordered too early the data will be out of date. If it’s ordered too late, it may not be processed in enough time for closing. Usually, but not always, title companies will order these themselves. You don’t want to waste money double-ordering something already ordered, as once processed it’s non-refundable. You also don’t want to order this with the wrong timing. So please double check with your closer at the title company before you do this.

Why do I have to pay to obtain resale documents? Shouldn’t these be free?

We charge for these documents to offset the amount of time our staff spends processing them, ensuring all of the documents are included and all information is accurate and current. Of course, some of this cost also covers the use of HomeWiseDocs.com to process these documents.

These services are intentionally not included in the management contract we have with your community for two reasons. First, there is no way to know how many of these documents we will need to process in a given timeframe to be able to account for it in our management fee. Second, by billing the homeowner who is selling their property it prevents all owners from having to share in the cost burden when there is no benefit to them, and it keeps the costs strictly allocated to the owner who is creating the need.

While our competitors all have their own processes that may differ from ours, we are not aware of any other competitor in our market who doesn’t charge for this process. Some charge at closing instead of upfront, some use different platforms such as CondoCerts or don’t use a third-party platform, but we aren’t aware of anyone who doesn’t charge in some capacity for this service.

We do receive anonymized data from HomeWiseDocs.com and review it once per year. All of our pricing is either in line with or below average for our market.

If I obtain all of the required documents from the Resident Center, do I still need the full resale certificate package, or can I just order the form without the package to save the $30?

You can do this, but we will be forced to add a disclosure to the resale certificate form that any attachments being provided were not provided by us and can’t be guaranteed to be the most current, complete or accurate documents. This disclaimer must be offered because we can’t be certain of which documents you will use.

This is especially important as it pertains to current financial reports. Often we receive resale certificate orders which need a more current financial report that isn’t completed yet. We will then hold the order, not past the due date, until the most current report is completed. This is not a possibility if you exclude the document package.

Another area you may fall short on trying to do things this way are the governing documents. Often only the documents currently in effect are shared to the Resident Center to prevent confusion. For a resale certificate, all governing documents from the formation of the association should be included, including documents that have since been rendered obsolete by newer documents.

For the additional $30 you aren’t just getting the documents themselves; you are also getting our time and coordination to ensure all documents are complete and up-to-date. It is thus recommended to just get the full package. This also shifts the liability to us instead of you if anything is incorrect or inaccurate.

What does the association insure and what is my responsibility to insure?

Unlike maintenance where there is mostly a separation of responsibilities based on what is outside versus inside, insurance is all about dollar amounts. If your home sustains damage, even to components the association is normally responsible for, if it doesn’t reach the association’s master insurance policy deductible, you must file the claim. Likewise, if you sustain damage to the interior or other elements you are responsible for, but the damage exceeds the master policy deductible, your insurance only covers the damage up to the master policy deductible. The master policy covers everything beyond it. This type of coverage is called Loss Assessment, and it’s important you carry enough coverage to prevent a situation where there is a gap between your policy and the association’s.

Master policies never cover your personal contents, temporary lodging or liabilities you create, so you should always carry coverage for this.

As this website is public facing, we can’t disclose details of your community’s insurance policy here. If you log into the Resident Center, under the Documents menu item and the Insurance Documents category, you can download a copy of the current policy. It is recommended you share this with your agent so they can help identify any areas where you may be underinsured or paying for coverage you don’t need, and they can adjust your policy and premiums accordingly.

My mortgage company is requesting proof of the association’s insurance. How can I obtain this?

Please click here to submit your request. It will be automatically processed by the association’s insurance broker. You will need to attach a copy of the letter you received, specifically the portion including the mortgagee clause. This is usually the name of the mortgage company, their address, and may include other information like your loan number. A photo of this instead of a true scan of the document is fine as long as the picture is clear enough for the broker to read.

If you didn’t find the answer to your question, please submit it below. We will respond to your question with an answer. As long as the question isn’t specific to you or your home personally, we’ll also publish the answer here. Not only will you get your question answered, but you will help grow this resource for your community!